Student Activities & Orientation Coordinator

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  • Job Number:522322
  • Classification:Student Services Professional 3
  • Grade:Grade 79
  • Work type:On Campus, Staff Full-time
  • Administrative Unit:University of Alaska Fairbanks
  • School/Business unit:UAF Student Services
  • Location:Fairbanks
  • Categories: Recreation/Event, Business/Accounting/Finance, Academic Advising/Support, Student Affairs/Services

Position Summary:

The UAF Center for Student Engagement is seeking a team-focused, creative individual to join our programming team as the Student Activities & Orientation Coordinator. This position reports directly to the Associate Director and serves a critical role in the enrollment management strategy and retention efforts for the university. The Student Activities & Orientation Coordinator plans and oversees fall and spring New Student Orientation, large scale campus events for students, Nanook Traditions, and other student-focused events.

Duties:

1-7575% PROGRAMMING Use student development and learning theories to develop and administer social, cultural, multicultural, intellectual, spiritual, and recreational programs that promote the learning, development, and growth of students. ORIENTATION: Develop and implement the spring and fall New Student Orientation program to facilitate the transition of new students and parents to UAF, and prepare students for UAF's educational opportunities, student responsibilities, and student life opportunities. This includes traditional new student orientations, parent orientations, transfer student orientations, online family network, and online pre-orientations. Create programs that initiate the integration of new students in the intellectual, cultural, and social climate of UAF, organize presenters, facilities reservations, catering, staffing, purchasing, program delivery, and manage orientation database. Work with the office of Admissions to promote orientation to incoming students. Be an active member of NODA and NASPA to learn best practices in Orientation. STUDENT ACTIVITIES: Advise the Nanook Traditions programming board; responsible for the enhancement and maintenance of UAF’s oldest traditions: Starvation Gulch, Winter Carnival, SpringFest. Collaborate with other campus departments to keep traditions robust. Recruit students from key departments and from the general student population. Supervise the student staff on event planning and execution. This includes Welcome Week during orientation, movies/documentary series, comedy shows, art shows/receptions, book clubs, open mics, cultural events, alcohol alternative events, and other programming. Supervise SAO staff in recruiting student art shows and other exhibits for the coffeeshop. Provide quality coffeehouse-style programming (open mics, poetry, etc).Essential
2-1515% SUPERVISION Recruit, hire, train, evaluate and supervise the student activities office staff (4-5 students), Nanook Traditions Board (8-10 student volunteers), and 25+ Orientation leaders.Essential
3-1010% BUDGET & ADMINISTRATION: Direct the fiscal operations of the Student Activities Office, Nanook Traditions, and New Student Orientation. Complete monthly management reports, forecast expenditures, and revenue. Use effective and innovative marketing strategies to engage students. Advise student staff on marketing their programs. Maintain social media and other web areas. Stay current in trends and best practices in student affairs. Be an active and contributing member of the Center for Student Engagement programming team. Create and conduct a data-driven assessment of events and programs. Assess and update the programs annually using student development theory and best practices.Essential
Knowledge, Skills, Abilities: Successful candidates will have:
- Excellent organizational and planning skills
- Strong public speaking skills
- Strong commitment to diversity and inclusion
-Knowledge in new student orientation design
-Strong leadership skills
-Knowledge of retention efforts and theories
-Ability to plan programs and events in detail weeks to months in advance
-Ability to self motivate, set goals, and accomplish those goals
-A demonstrated understanding of student development and learning/engagement theories.
-Ability to conduct program and event-specific assessments using different methods and tools.
-Ability to apply assessment findings to create change.
-Knowledge of risk management issues.
-Knowledge of effective marketing strategies and the ability to use strategies.
-Ability to advise student boards; provide conflict resolution solutions when needed, build team cohesion, build on mission-focused programs/priorities.
-Understand group dynamics and ability to work effectively with groups.
-Knowledge of social justice practices and ways to address equity issues through programming.
-Ability to develop and maintain effective, collaborative working relationships with colleagues, supervisors, campus community, and the general public.
-Must work some nights and weekends for staff events as required or needed.
Typical Experience:
-2-3 years of experience in event planning at a University or College, preferably with a focus on Orientation or Student Life events.
-Experience in budget management
-Experience with marketing
-Experience in planning, directing, and coordinating programs and activities
-Experience working with people in a student-centered setting
-Experience in student affairs administration
-Experience in contract negotiations and working with agents and talent
Required Education or Training:

-Required: Bachelors required in a related field
-Preferred: Master's degree in student affairs/ equivalent

Salary Information:

This is a full-time, exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 79, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

The review process for applications will be begin on December 9th, 2022. To ensure your application is considered, apply by 11:55 pm Alaska Standard Time, 12/8/2022.

UAF COVID Requirements:

Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption no later than six weeks from the new hire's start date.

*Employees based on UAF’s Troth Yeddha’ (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contract.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.


The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.


UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination


The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.


Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.


If you have any questions regarding this position, please contact Hayley Michel, Signer's Business Office HR Coordinator, at hkmichel@alaska.edu or 907-474-5979.

Advertised: Alaskan Standard Time
Applications close:

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