Fiscal Manager 2-International Arctic Research Center

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  • Job Number:522206
  • Classification:Fiscal Manager 2
  • Grade:Grade 81
  • Work type:Hybrid, On Campus, Staff Full-time
  • Administrative Unit:University of Alaska Fairbanks
  • School/Business unit:UAF Intl Arctic Research Center
  • Location:Fairbanks
  • Categories: Business/Accounting/Finance

Position Summary:

The International Arctic Research Center (IARC) seeks a dynamic Fiscal Manager 2. This position is critical to the infrastructure of the IARC. This position will work closely with the Executive Officer. Come and take part in the growth of an exciting and dynamic team! At IARC, we value a culture of inclusion that leverages the research, educational and institutional benefits of diversity, and engages all individuals to help each thrive. Our strength and success as a research institute and university are built on the foundation of a wide range of perspectives and experiences. IARC is committed to diversity, equity and inclusion, follow this link to IARC's DEI statement https://uaf-iarc.org/about-iarc/ . If you are interested in helping IARC build a deeper understanding of the Arctic and respond to society's needs through actionable science, we encourage you to apply.

Duties:

10Lead: Acts as lead for Fiscal Manager 1, who is responsible for restricted fund accounting and restricted fund post-award management in support of the research programs. Provides technical support and training as needed. Assists with ensuring efficiency and timeliness of all payroll, and restricted fund accounting for research programs. Provides timely reports as requested by the Executive Officer.Essential
40Financial Management: Monitors fund activity and accounting on a regular basis. Coordinates successful methods for monitoring and maintenance of IARC’s major research program funds with particular attention to payroll (including reconciling to faculty workload) and project expenditures (to reduce overruns). Responds to/ initiates financial inquires relating to state appropriations and restricted fund management. Research and resolve complex issues. Oversees the management of all grants and contracts issued to the major research programs and manage all contracts issued by the major research programs to outside institutions. Signature authority on financial documents including journal vouchers (JVs) and budget revisions (BRs), and verifies cash deposits. Identify and reconcile diverse accounting problems. Coordinate with staff at research programs and other campus departments as a point of contact with funding agencies; coordinate closely with other business departments at UAF as well as funded subrecipient business departments, as necessary; classify and resolve pre-award/ post-award issues; maintain current and accurate financial and management records. Responsible for routine financial operations and may be delegated signature authority for routine business matters from the major research program directors or during the Executive Officer’s absence. Develop, implement and monitor effective procedures including fiscal year closeout.Essential
50Budget Management and Development: Develop, prepare and manage all budgets and accounting for IARC’s major research programs. Compiles and prepares monthly management reports and other financial reports as needed in support of administrative oversight and budget planning for the current year, as well as future years. Prepare annual continuation budgets for IARC’s major research programs to include the projection for all operational expenses, payroll and revenues including indirect cost recovery. Prepares BRs as needed. Requests and verifies reports prepared by the Fiscal Manager 1. Assist the directors of the major research programs with budget analysis and forecasting, both for current needs as well as future needs. Oversee and manage the submission of all major research program related proposals. Prepare and coordinate proposal budgets. Assist research staff with the status of currently funded research projects. Assist in negotiations of contract awards; help to process subrecipient awardees BRs/ changes in scopes of work. Manage all active grants and contracts to ensure administrative and financial compliance with appropriate University, State, and Federal regulations. Monitor all grant and contract activity for compliance, ensuring expenditures are occurring in a timely manner based on proposed and awarded scope of work. Work with the Office of Grants and Contract Administration (OGCA) to ensure proper and timely closeout of each restricted project. This would include any match requirements, timely submission of required reports and reconciling any cost overruns. Develop and monitor office policies, procedures, and standards to ensure compliance while ensuring optimal services for all research program faculty and staff. Forecast current fiscal needs/commitments, develop long-range and strategic plans, develop processes, and participate in planning on an organization-wide scope. Research and resolve complex issues.Essential
Knowledge, Skills, Abilities: Expert knowledge of OMB Circulars 2 CFR 200 and how they apply to the management of federal grants and contracts.

The ability to analyze complex financial information using a variety of software to include Excel, Banner, DSD Q-Menu and Q-Adhoc, Vista Plus and Data Browser.

Financial planning analysis, independent judgment.

The ability to supervise and manage department resources to maximize efficiencies.

The ability to communicate effectively to a broad audience including faculty, staff, and students using written, electronic and verbal skills.

Familiarity with UA policies/ regulations, accounting principles, confidentiality, restricted and non-restricted fund accounting, supervisory skills.

The ability to represent the interests of the IARC BO in the absence of the Executive Officer and major research program directors.

Knowledge of and experience with the creation of complex spreadsheet and database development.

Query development specific to financial or budget analysis.

Knowledge of accounting theory and generally accepted accounting principles.

Advanced knowledge of fiscal related rules and regulations, and the ability to interpret and apply those rules and regulations.

Ability to analyze, visualize and implement improvements beneficial to the IARC BO.

Knowledge of grants and contracts for both federal and state-sponsored projects, as well as those associated with capital and operating budgets.

Extensive research skills.

Expert problem solving and project management skills.

Ability to effectively enforce rules and regulations, and ensure compliance.

The ability to prioritize and manage an ever-changing workload.

Ensure a high level of accuracy.

Ability to formulate unique and creative solutions for complex problems.
Typical Experience:
Demonstrated five years progressively responsible, professional, research fiscal experience proficiently performing large, complex, technical financial duties related to large, programmatic grants and general office duties covering multiple areas within a high paced research center
Required Education or Training:

Bachelor’s degree in accounting or related field and 5 years progressively responsible professional or management fiscal experience, or an equivalent combination of training and experience. A Master’s degree or professional licensure preferred. (e.g. CRA, CPA, CFM).

Salary Information:

This is a full-time, 12-month, exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 81 based on education and experience.

UA employees receive excellent benefits including participation in State of Alaska PERS retirement, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

The review process for applications will be begin on December 18th, 2022. This position will remain open until filled. 

APPLICATION PROCESS:

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

UAF COVID Requirements

Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption no later than six weeks from the new hire's start date.

Proof of vaccination does not need to be provided to apply. If offered the position, the successful applicant will be contacted for proof of vaccination.

*Employees based on UAF’s Troth Yeddha’ (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contract.


The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.


UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination


The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.


Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.


If you have any questions regarding this position, please contact Delia Lopez-Ketzler, HR Coordinator, International Arctic Research Center, at dketzler@alaska.edu or (907) 474-1960.

 

Advertised: Alaskan Standard Time
Applications close:

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