Facilities Services Construction Contracting Officer

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  • Job Number:522183
  • Classification:Procurement & Contract Services Professional 3
  • Grade:Grade 82
  • Work type:On Campus, Staff Full-time
  • Administrative Unit:University of Alaska Fairbanks
  • School/Business unit:UAF Facilities Services
  • Location:Fairbanks
  • Categories: Business/Accounting/Finance

Position Summary:

Facilities Services is seeking a Construction Contracting Officer for a fast-paced construction office. The Construction Contracting Officer works under the direction of the Associate Vice Chancellor to prepare construction-related Requests for Proposals, Invitations for Bids, Requests for Information, and Request for Qualifications; reviews and evaluates bids and proposals; negotiates, prepares, and awards contracts; responds to protests; confer with contractors; and advise project staff in the duties listed.


1-35Formal Bidding and Source Selection: Responsible for: selection of proper methods of solicitation; developing of award criteria; developing specifications to ensure fair competition; conducting/attending pre bid conference; analyzing bids and proposals for administrative and technical response as well as responsiveness of bids and responsibility of Bidders; select and implement negotiation strategies for efficient cost and schedule performance; implement contract administration plan; evaluate and advise on risk indemnification.Essential
20Contract Negotiation and Administration: Responsible for: representing the University in negotiating and executing contracts resulting from solicitations and direct negotiations; compiling and maintaining complete and accurate files for renewable contracts; issuing contract modifications, change orders, and renewals, as necessary; negotiating price and/or other changes in contract terms and conditions; issuing purchase orders, change orders and modifications, as necessary; resolving disputes and avoiding litigation; preparing documentation and research findings to support senior administrators and the University in the event of litigation.Essential
3-20General Procurement Support to Facilities Services: Responsible for: providing support to Facilities Services in all areas related to procurement and contracting, including assistance in understanding proper procedures and other requirements; answering technical questions related to the entire purchasing function, including the integrated financial system (Banner), and providing one-on-one or small group training, when necessary; working with staff in determining which supplies, equipment and/or service would best meet the department need; monitoring all Facilities procurements to ensure compliance with policies and rules; working with contract managers to help ensure successful contracts throughout the life of the procurement.Essential
4-20Informal Procurement and Contracting: Responsible for: developing accurate specifications and appropriate terms and conditions for informal quote and proposal documents; choosing adequate source lists; responding to Vendor inquires and ensuring fair competition; preparing and issuing amendments to solicitations; analyzing responses and applying preferences, if applicable, making award within delegated authority; creating and maintaining impartial relationships with Vendors; work to resolve disputes before escalation to litigation, all while maintaining positive and professional image and high ethical standards.Essential
Knowledge, Skills, Abilities: *Procurement Laws including Alaska Statutes, Federal Acquisition Regulations, Board of Regents Policy and Regulations, University Procurement and Facilities Regulations & Procedures, and relevant court decisions and precedent.
*Federally accepted cost and price analysis techniques. Knowledge of Contract Law including the Uniform Commercial Code, Principles of International Commercial Contracts (ICC) Arbitration, business law, and construction law.
*Federal Office of Management & Budget (OMB) Uniform Guidance, formally Circular A-110, A-133, Circular A-21 Cost Principles for Educational Institutions, OMB Circular A-122 Cost principles for Nonprofit Organizations, and others.
*AS 39.52, State Employee Code of Ethics, Federal and State Anti-kickback and Ethics in Procurement Acts, procurement ethics standard enunciated by professional procurement organizations.
*Advanced technical and business writing skills.
*Working knowledge of risk management and mitigation. Expert interpersonal skills and conflict resolution skills; litigation avoidance and alternative disputes resolution.
*Negotiation skills and strategies.
*Ability to work effectively in a fast paced environment and as part of a team.
*Outstanding customer service skills.
*Strong oral and written communication and presentation skills.
*Excellent planning, coordination, and organization skills with great attention to detail.
*Proficient knowledge of computer systems, programs, and applications.
*Working knowledge of strategic, short and long range planning for public entities in areas such as shared public asset uses and/or complicated government contracting.
*Use of microcomputers to include word processing, spreadsheets, and database operations required; working with and maintaining audit ready files.
*A strong customer service orientation, initiative, and sense of problem ownership.
*Ability to build successful teams and resolve interpersonal conflict with the public and people they don’t supervise.
*Excellent speaking, negotiation, and conflict resolution skills.
*Ability to analyze complex situations and propose solutions.
*Accepted practices, principles, methods and procedures of governmental purchasing; laws of the State (AS 36.30), federal government, and the regulations, policies and procedures of the University of Alaska; a variety of commodities, equipment, supplies, and services, and their sources; some understanding of the Uniform Commercial Code, contract law, and contract administration; good business practices and ethics.
*Interpret prices and trends and apply to purchasing problems; exercise judgment making recommendations based on determinations and findings; execute mathematical calculations; prepare comprehensive reports; communicate effectively, both orally and in writing; comprehend written instructions and regulations; schedule a large volume of work in an efficient manner; work well under stressful conditions with deadlines.

Typical Experience:
Three years of related experience; to include at least one year of upper level contract administration and procurement experience. One year managing public use lands or facilities and related issues for various and potentially conflicting uses.
Required Education or Training:

Nationally recognized procurement certification Certified Public Procurement Officer (CPPO), or equivalent, Bachelor’s degree in relevant field and three years of related, progressively responsible experience, or an equivalent combination of training and experience. Must have a valid driver’s license.

Salary Information:

This is a full-time, 12-month, exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 82, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

This position is open until filled.  Applications will be reviewed on an ongoing basis.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Bridget Thimsen, Facilities HR Coordinator at 907-474-6265.

Advertised: Alaskan Daylight Time
Applications close: Alaskan Daylight Time

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