UAF CLA Music and Theatre & Film Departments Fiscal Technician

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  • Job Number:522114
  • Classification:Fiscal Professional 1
  • Grade:Grade 78
  • Work type:Hybrid, On Campus, Staff Full-time
  • Administrative Unit:University of Alaska Fairbanks
  • School/Business unit:UAF College of Liberal Arts
  • Location:Fairbanks
  • Categories: Business/Accounting/Finance, Office/Clerical

Position Summary:

Would you like to work with UAF's College of Liberal Arts Theater and Film and Music staff, faculty, and students? Are you organized, good with numbers and enjoy working with people? Then apply here!

Duties:

10Box Office Fiscal Management / Space Rentals Manage ticket and product inventory. Utilize/maintain in house computerized ticketing system. Reconcile ticket sale income to be properly deposited among multiple accounts, orgs, and agencies. Manage extensive ticket sales program (Touchnet, Arts People) and computer network, including sales records, credit card charges, cash register. Maintain file of deposits/credit card receipts/ ticket sales reports/cashier reports according to the guidelines established by Internal Audit. Verify that all funds are accounted for and take action if funds are missing. $300 Change fund custodian. Hire, train, and supervise Box Office student employees. Manage and authorize ticket lists for complimentary tickets and vouchers distributed. Compile and maintain customer records. Resolve any ticketing issues. Process user fees for Box Office.Essential
20CLA Dean’s Office Fiscal Support Serve as backup procurement contact for CLA Dean’s Office and all CLA academic departments during staff vacancies and off-contract periods (procard holder, custodial card holder, Banner, etc.). Assist CLA Fiscal Manager & Executive Officer with preparation of journal vouchers (JVs), JPAY/JPSCs, and Labor Redistributions ( LRs). Assist CLA Fiscal Manager with managing and reconciling restricted funds. Assist with preparation of internal and external sponsored projects forms (e.g. UA Foundation Budget Requests, Verifications of Charges, Effort Certifications, Final Billing Confirmations).Essential
70Budget Management / Procurement for Music and Theatre & Film Departments Budget Maintain, track, and monitor Music and Theatre & Film department budgets (restricted and unrestricted accounts), including spending accounts funded by the UA Foundation and club accounts affiliated with the Music and / or Theatre & Film Department. Provide monthly balances and projections to department chair and CLA Fiscal Officer to help adjust and project annual earnings and expenditures. Reconcile all non-labor charges on unrestricted and restricted account ledgers using Banner Finance (and other Banner modules) to verify accounting and identify data entry errors. Procurement & Reconciliation Create and utilize complex spreadsheets to reconcile and track expenditures and revenue for all department accounts, productions, and events, including the Film Reel Alaska Mentorship (FRAME) recharge center. Primary point of contact for Theatre & Film/ Music procurement. Manage Theatre & Film/ Music procurement needs through the use of department Procards and the use of Banner to complete requisitions, student fellowships, payments, guest artists payments, and employee reimbursements, etc. Primary procard reconciler for Theatre & Film and Music faculty procard holders (obtains backup, reconciles charges and uploads documentation into JP Morgan for review by approver). Backup reconciler for admin/dept procards when admins are off contract or out of office. Revenue, Rentals, Deposits Maintain accurate soft ledgers for all unrestricted and restricted accounts, including monthly revenue earnings for unrestricted accounts. Manage and supervise the collection of payment for contracted agencies who rent the Salisbury Theatre and Davis Concert Hall (each approximately $10,000 - $15,000 per year); prepare and apply invoices and make deposits to appropriate accounts, verify accurate accounting after posting. Management of all deposits (preparation and submission) and financial transactions. Reconciles billing with collected payments. Process instrument and locker rental fees for Music Department.Essential
Knowledge, Skills, Abilities: Knowledge of fiscal related UAF / UA BOR rules, regulations, and policies and the ability to interpret and apply those rules, regulations and policies.
In-depth knowledge of accounting systems with ability to analyze, develop and design improvements to accounting processes. GAAP and government fund accounting; knowledge of and ability to perform technical accounting functions, modeling, cost/revenue analysis, and cost projection; technical skills in the BANNER finance, student, and human resources modules.
Experience using Microsoft Word, Excel, and Google applications. Experience using or ability to learn Banner and knowledge of general accounting principles.
Superior organizational, time management, and interpersonal communication skills.
Excellent public relations and diplomacy skills.
Dependable, conscientious attendance and punctuality.
Ability to prioritize workload; work under intermittent supervision to meet deadlines;
Must remain flexible; interact positively with a wide variety of personalities; exhibit initiative, tact, discretion, and confidentiality; have a friendly and helpful approach to assisting students and the public.

Typical Experience:

Experience with budget management and procurement. Experience with scheduling/coordinating revenue, rentals, and sales deposits. Experience with MS Office, including Word, Adobe, Excel programs. Experience working in an academic setting (faculty, staff and students), preferred.

Required Education or Training:

Bachelor’s Degree in accounting or related field and 2 years professional fiscal experience or an equivalent combination of training and experience.

Proficiency in operating various office machines and software, including scanners, fax machines, and copiers; an understanding of office management and procedures

Salary Information:

This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 78, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

In order to ensure consideration please apply by 11:55 PM, Sunday, December 4, 2022. The review process for applications will be begin on Dec. 5, 2022. 

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.*

UAF COVID Requirements:

Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption no later than six weeks from the new hire's start date.

*Employees based on UAF’s Troth Yeddha’ (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contract.


The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.


UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination


The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.


Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.


If you have any questions regarding this position, please contact Ellen Cruse, HR Coordinator, College of Liberal Arts, at ercruse@alaska.edu or (907) 474-1134.

Advertised: Alaskan Daylight Time
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