Student Activities Arts & Entertainment Coordinator

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  • Job Number:521835
  • Classification:Student Services Professional 3
  • Grade:Grade 79
  • Work type:On Campus, Staff Full-time
  • Administrative Unit:University of Alaska Anchorage
  • School/Business unit:UAA VC Student Affairs
  • Location:Anchorage
  • Categories: Recreation/Event, Student Affairs/Services

Position Summary:

The Student Life and Leadership department at UAA seeks a dynamic individual to co-lead our Student Activities program. If you are student-focused, have strong event programming and leadership skills, consider joining our team.

Duties:

10Budget Management: Manage resources to ensure the successful delivery of programs throughout the year. Develop budget projections and manage budget expenditures. Work closely with the Administrative Assistant to prepare monthly management reports.Essential
10Graphics Production: Lead student graphic designers to design and develop marketing materials, advertisements, brochures, postcards, ads and flyers, announcements, and programs within Adobe software for departmental needs and student organization support.Essential
10Supervision: Hire, train, supervise, develop, and evaluate up to 15 student staff members and Student Activities Administrative Assistant. Determine best practices to implement for training and leadership development of staff members. Hold weekly staff meetings. Conduct weekly 1-on-1 meetings with student managers.Essential
30Event Management: In compliance with University regulations, negotiate performance dates, contracts, and itineraries; direct marketing and promotions; coordinate event logistics including production, catering contracts, technical requirements, and facilities operations; manage ticket sales and cash handling at events; when appropriate, coordinate ticketing with UAATix. Foster relationships with entertainment agencies and vendors through the booking of local, regional and national entertainment acts. Support delivery of major campus traditional events such as Campus Kick-Off, and Homecoming. Ensure the University's financial exposure and minimize risk by using appropriate GAAP and safety measures.Essential
30Program administration and development: Provide vision and direction to a broad range of art, social and entertainment programming focused on engaging students, enhancing campus community, developing school spirit and improving student success and retention across campus. The position’s primary responsibility is to work with the Student Activities programming team, Concert Board, Hugh McPeck Gallery, and Graphics & Publicity Services (GPS) to develop and implement engagement opportunities for the campus community. Work with student teams to coordinate and execute at least two campus-wide programs a month. Programs will include music, comedians, speakers, novelty acts, movies, and other student engagement opportunities. Apply relevant research and theories in program development. Ensure programming is appropriate for a diverse campus with a mixture of both traditional and non-traditional students. Ensure programs are coordinated with other campus organizations and departments. Coordinate the Student Union Art Gallery and supervise the student graphics team.Essential
5Assessment: Develop a comprehensive, on-going assessment of programs, student needs, and preferences. Utilize assessment data to help determine student interest in programming.Essential
5Collateral Assignments: Department of Student Life & Leadership staff members are assigned to departmental signature program development that may include one or more of the following: MLK Student Appreciation, Campus Kick-off, Student Commencement Speaker selection, Leadership Honors selection, Homecoming, Seawolf Community Service/Student Leader Award, department working groups such as: Marketing & Research; Training, Development & Recognition, or Policies and Efficiencies.Essential
Knowledge, Skills, Abilities: Coordinator-level decision making and problem-solving. Advanced skills in event production and management, risk management, and program assessment. Advanced organizational skills. Advanced skills in marketing and promotion. Budget management skills, including experience in budget development and oversight. Extensive knowledge of student development theory, including leadership development. Experience with student staff supervision. Ability to initiate and lead the development of new and different programs for student engagement. Formal presentation and public communication/outreach skills. Ability to work a flexible schedule to include evenings, weekends, and extended hours.
Typical Experience:
Professional level experience with progressive responsibility beyond a bachelor's degree in working with student activities programming, community development programs or related programs. Experience programming for a diverse population required.  
Required Education or Training:

Bachelor’s degree required and knowledge of student development theories. Master’s degree in College Student Personnel or related field preferred. Qualifying earned degrees must be from post-secondary institutions that have regional accreditation recognized by the US Department of Education and/or the Council of Higher Education Accreditation.

Salary Information:

This is a full-time, 12-month, exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 79, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

Current Alaska Driver’s License with good driving record is required.

The review process for applications will be begin on October 4, 2022.

The Student Life and Leadership department seeks a dynamic individual to co-lead the Student Activities program. Student Life and Leadership plays a major role in creating new opportunities for students to learn and practice elements of leadership. Our programs encompass civic responsibility, community development, and social engagement.

The Student Activities Arts & Entertainment Coordinator provides the foundation for on-going UAA co-curricular programs and works with student staff to provide diverse programming to UAA students and the campus community. A successful coordinator must be passionate about teaching, training, supervising, and motivating student staff. The coordinator must have an interest in entertainment, arts, and cultural programming. The successful individual must maintain a professional standard for all event productions, have the ability to problem-solve under pressure, and professionally manage unexpected circumstances such as equipment failures, travel delays or cancellations, and audience emergencies. The coordinator must be a professional representative of UAA to students and campus community, and to a wide range of professional and business organizations both in Alaska and throughout the nation.  The coordinator must also be available to work a flexible schedule to include evenings, weekends, and extended hours.

 

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.


The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.


UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination


The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.


Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.


If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

 

Advertised: Alaskan Daylight Time
Applications close:

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