Grant Manager, International Arctic Research Center

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  • Job Number:521614
  • Classification:Fiscal Professional 1
  • Grade:Grade 78
  • Work type:Hybrid, On Campus, Staff Full-time
  • Administrative Unit:University of Alaska Fairbanks
  • School/Business unit:UAF Intl Arctic Research Center
  • Location:Fairbanks
  • Categories: Business/Accounting/Finance, Research/Science/Grants

Position Summary:

This position is crucial in the infrastructure of the International Arctic Research Center (IARC) Business Office. This position works closely with the IARC fiscal manager, research faculty, staff and students not only within IARC, but also with collaborating institutes. This position would primarily monitor/administer restricted fund activity (pre and post-award), is responsible for creating, managing, and performing accounting, budgetary and fiscal functions; and follows established policies and procedures within the UA and IARC. Come and take part in the growth of an exciting and dynamic research team!


10Recharge Centers: Manage financial activity of assigned recharge and/or enterprise center(s). Prepare yearly recharge and/or enterprise center rate proposals (annual budget development), business plans, worksheet analyses, and reports. Work with the center's supervisor to ensure expenditures do not exceed revenue. Monitor, analyze, and interpret center activities and make recommendations; project accurate hourly rates, revenue, and expenditures to maximize revenue return. Oversee and resolve issues regarding approval of submitted rate proposals and budgets.Essential
20Grant and Contract Closeout: Maintain and monitor closeout spreadsheet, work with other fiscal managers to monitor awards at closeout to ensure everything is closed out in a timely and accurate manner. Ensure all final reports (property, PI narrative reports, subaward final documents, etc are completed and submitted) work with OGCA and Procurement departments to ensure timely and accurate submission. Ensure match obligations have been fulfilled and ensure match certification has been prepared. Work with IARC Business Office and OGCA on close-out issues including F&A recalculations, overrun write-offs. Close projects including analyses of project expenditures for PI review, work with funding agencies to facilitate corrections, and interface with UA staff members on budget and expenditure matters. Maintain confidentiality of information and records that pertain to this position.Essential
20Pre-Award: Work with the PI and the Office of Proposal Development (OPD) with accurate proposal budget preparation and review that meets UAF's OGCA Pre-Award office Policy and Procedures. Prioritize proposal submissions in order to meet multiple deadlines. Obtain approvals from the PIs and IARC management as required, and other institutes or University departments as required by UAF and the funding agencies. Monitor proposal submissions to ascertain which proposals are funded. Proactively provide feedback to IARC Researchers and Executive Officers. Meet and maintain contact with PIs and other University personnel as needed.Essential
50Post-Award Management: Responsible for fiscal management activities of new grants, contracts, and gifts as assigned including account set up, preparation of required Office of Grant and Contracts (OGCA) entries and checklist, financial management by preparing research program budgets and projections. Administer approved budgets. This will include: Analyze expenditures to ensure compliance with a variety of grants and funding parameters, including monitoring of expenditures to ensure that budget limits are met. Provide oversight and guidance for correcting inaccuracies in the fiscal accounting processes at the departmental level when research program funds are used to include preparation of correcting Journal Vouchers (JV), Budget Revisions (BR), and Labor Redistributions (LR). Work with Principal Investigators (PI) as needed. Build and maintain positive working relationships with co-workers, other employees, funding source staff, internal and external committees, and the public using principles of good customer service and excellent communications skills.Essential
Knowledge, Skills, Abilities:

Knowledge of standard office software applications.

Knowledge of spreadsheet and database development, and query development specific to financial or budget analysis.

Knowledge of accounting theory and generally accepted accounting principles (GAAP).

Knowledge of rules and regulations associated with capital and operating budgets.

Advanced communication skills.

Ability to work with a team and build working relationships.

Ability to prioritize proposal submissions in order to meet multiple deadlines.

Knowledge/experience with grants, contracts and cooperative agreements.

Knowledge of travel and procurement.

Demonstrated ability with budget forecasting.

Required Education or Training:

Bachelor's degree in accounting, business administration or related field, or equivalent combination of training and experience is necessary to comprehend the complexities & problems of an active University research institute.

Minimum 1 year professional fiscal experience, or an equivalent combination of training and experience. Experience with procurement procedures.

Proficiency with financial operations, automated accounting system(s), word processing, creation and manipulation of spreadsheets, querying of database information, and financial reconciliations required.

Experience with Banner or equivalent financial data base system.

Salary Information:

This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 78, based on education and experience. The position starts at a minimum of $23.84 per hour (DOE). 

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

The review process for applications will begin Immediately. To ensure full consideration for this position, please apply on or before December 18, 2022 by 11:55pm. This recruitment will remain open until successfully filled.

To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

UAF COVID Requirements:

At this time, all university employees are strongly encouraged to vaccinate themselves against the COVID-19 virus. While the federal government is not actively enforcing its COVID-19 vaccine mandates, including its mandate requiring vaccination of federal contractor employees, UAF remains contractually obligated as a federal contractor to comply with those requirements should federal enforcement efforts recommence. As a result, UAF may adjust its vaccination requirements for covered UAF employees (currently Troth Yeddha’ campus and employees working in connection with certain federal contracts) at any time in the future, as needed, in order to comply with its contractual obligations.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact Delia Lopez-Ketzler, HR Coordinator, International Arctic Research Center, and Office of Grants and Contracts Administration (OGCA) at or (907) 474-1960.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.


Advertised: Alaskan Standard Time
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