Undergraduate Research and Scholarly Activity Coordinator

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  • Job Number:520951
  • Classification:Administrative Specialist 2
  • Grade:Grade 78
  • Work type:On Campus, Staff Full-time
  • Administrative Unit:University of Alaska Fairbanks
  • School/Business unit:UAF Provost Office Operations
  • Location:Fairbanks
  • Categories: Business/Accounting/Finance, Research/Science/Grants, Student Affairs/Services

Position Summary:

Do you have a passion for undergraduate students AND research? Come work for the Office of Undergraduate Research and Scholarly Activity (URSA) and you will be able to help students find research opportunities while supporting and encouraging their success at UAF!


10Facilitate: Serve as the student, staff, and faculty, and administrator point of contact serving as a clearing house for information about research and scholarly activity opportunities and mentors.Essential
15Other: Assess: Evaluate the outcomes of student research and propose adjustments to programs to enhance outcomes. Document: Archive student projects, benefits to all participants, and track student progress after degree completion. Printing: Maintain plotter printer and print posters for undergraduate students throughout the year.Essential
20Event Planning: Plan and execute campus-wide Research and Creative Activity Day for 150-200 people each April.Essential
25Process: Create and update award applications each round. Administer the solicitation and evaluation of applications. Work with fiscal staff to coordinate distribution of funding. Provide timely information to students and mentors regarding their award requirements. Assist with and participate in student cohort activities.Essential
30Promote: Communicate with students, staff, and faculty, and administrators to make them aware of opportunities for and support of undergraduate research and scholarly activities through a variety of venues and personal communications across UAF. Maintain the URSA website. Attend on- and off-campus events to promote URSA. Create print-based materials, social-media posts(e.g., Instagram, Facebook, Twitter), and videos to increase awareness and to encourage participation. Assist with and participate in student ambassador program activities.Essential


•Proven skill communicating with University, administrators, faculty, staff, and students and the general public.
•Ability to take initiative and work independently.
•Experience interacting regularly with students, staff, faculty, and staff and administrators.


•1-2 years direct involvement in a multi-month research education and/or educational outreach project from inception to termination.
•1-2 years of experience with program development.
•1-2 years of experience working with academic programs in an academic institute.
•Banner, OUCampus, Excel and Filemaker, graphic design, social media, interviewing skills, and video editing.


Bachelor’s Degree or equivalent combination of work and experience.

Review Date:

Applications will be reviewed starting July 14th, 2022. To ensure consideration, please apply prior to 11:55 pm Alaska Standard time on July 13th, 2022. Applications received after this date may not be considered. A complete application will include a resume, cover letter, and contact information for three professional references.

This is a full time, Grade 78, minimum $23.84 hourly, DOE, 12-month position complete with a competitive salary and UA employee benefits package.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.


Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption no later than six weeks from the new hire's start date.

*Employees based on UAF’s Troth Yeddha’ (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contract.

Please contact the Talent Acquisition team, ua-hrtalent@alaska.edu with any questions or concerns.


Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.  For questions related specifically to this position, you may contact HR at 907-450-8200 or Kate Pendleton, URSA Coordinator, at klpendleton@alaska.edu or 907-450-8772.

Advertised: Alaskan Daylight Time
Applications close:

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