AHEC Operations Manager

    Apply now
  • Job Number:520941
  • Classification:Administrative Management 3
  • Grade:Grade 82
  • Work type:Hybrid, On Campus, Remote, Remote within Alaska, Staff Full-time
  • Administrative Unit:University of Alaska Anchorage
  • School/Business unit:UAA College of Health
  • Location:Anchorage
  • Categories: Executive/Director/Management, Business/Accounting/Finance

Position Summary:

The Alaska Center for Rural Health & Health Workforce at the University of Alaska Anchorage is seeking to hire an Area Health Education Center Operations Manager.

Duties:

15Strategic and Long-Term Planning o Assist the Director in establishing and implementing AHEC’s strategic plan o Participate in strategic and long-term planning for the Center and associated Regional AHEC Centers as well as integration of these plans within the College of Health. o Analyze organizational structure and make recommendations for change in response to external forces o Develop and implement succession plans for Center staffing. o Work with Director and PIs to develop short and long-term fiscal strategies toward greater financial sustainability. Make recommendations to the Director and PIs to ensure the most effective and efficient use of funds.Essential
40Administrative Management o Coordinate and support administrative management of 6 regional AHEC Centers including but not limited to: development, implementation and tracking of multiple subawards and contracts; oversight of work plans; quarterly 1:1 check-in; support in grant writing, contracts and sustainability strategies o Supervise administrative staff to include selection, training, evaluation, scheduling, disciplinary action, and professional development o Work with support from UAA Shared Services, Office of Sponsored Programs, and Information Technology to ensure that the actions and directives regarding human resources, travel, accounts receivable, accounts payable, information technology, procurement and research administration are carried out in alignment with needs of the Center. o Coordinate all aspects of daily administrative operations including facility management, reception, student support and support to Center staff and Regional AHEC Center staff. o Carry out additional executive and administrative responsibilities as delegated by ACRH-HW Director. Signature authority for all administrative, personnel, and financial documents of the center in the director’s absence. Authority to commit the Center to major expenditures and/or obligations and attends university-wide and/or community meetings on behalf of the director to represent the Center in the director’s absence. o Oversee general fund contract and event management as delegated by ACRH-HW Director. o Oversee operations of ACRH-HW Recharge Center including but not limited to: development of partnerships with healthcare industry, coordination and planning of fee for services contracts, invoicing and payment tracking, pro rata annual reports, rate renewals or modifications, and maintaining accurate, high quality customer service driven operations.Essential
45Program Management o Oversight and management of AHEC Program operations including but not limited to: Alaska AHEC Steering Committee; AHEC Regional Center support; SHARP Loan Repayment data project; HOSA statewide conference; Rural Immersion Institute of the North; Pipeline Programming Planning and Consultation. o Manage AHEC internal systems to meet management needs not provided by Shared Services and Research Administration. Advise PIs on status of projects and monitor for alignment to contract, grant and project schedules. Assist PIs in problem-solving to ensure that projects are moving forward, on-schedule, and within budget. Advise ACRH-HW Director and PIs of budget projections, anticipated problems and propose adjustments as needed. o Lead the implementation of operational improvements in the areas of budgeting, planning, forecasting, program operations and reporting. o Oversee a complex funding structure of over 30 awards and contracts from multiple funding sources (including general and restricted funds such as grants, contracts and foundation funds) each with unique guidelines and reporting requirements. Advise ACRH-HW Director around the overall fiscal health of the Center. o Work with ACRH-HW Director to review the status of the institute budget and contribute to decisions in setting priority expenditures within the unrestricted budget allocation. o Review and approve all fiscal documents requiring approval by the ACRH-HW Director. Approval of fiscal decisions delegated by the director.Essential

Knowledge/Skills/Abilities:

  • Knowledge of strategic short- and long-term planning processes. Strong planning, organizational, prioritizing, analytical and problem-solving skills. Ability to identify, organize, plan and allocate resources, analyze and improve processes.
  • Extensive knowledge of and experience in employee management, supervisory techniques, and performance management
  • Skilled in proposal and contract development and administration. Ability to review contract terms and conditions, recommend changes, ensure compliance and drat language as need. Familiarity with requirements of federal, and state funding sources.
  • Broad knowledge of financial management, reporting systems and methods for presenting complex financial data clearly and concisely. Ability to forecast expenditures, analyze trends and recommend policies to ensure fiscal health of Center.
  • Extensive knowledge of fund accounting and GAAP, UA policy and regulation, state and federal laws regarding budget development, management and grants and contracts compliance. Understand national and state funding issues, trends and agency proposal requirements.
  • Ability to interpret and apply UA policies/regulations, and federal, state, local government, private, non-profit and foundation policies/regulations governing proposals and grant/contract administration.
  • Knowledge of relevant computer applications, including PC and Banner (or equivalent). Knowledge of standard office software packages (e.g. MS Office, Google for Ed, PowerPoint, and advanced Internet applications).
  • Effective program and project management skills needed to serve as expert resource and strategic advisor. Strong time management skills to effectively manage concurrent tasks and deadlines.
  • Strong interpersonal and human relation skills to relate effectively to all levels. Excellent customer service, tact, diplomacy and persuasion skills. Ability to interact effectively with individuals from diverse backgrounds. Experience working in rural Alaska preferred.
  • Ability to communicate effectively in person and in writing and to act as liaison to other university departments, the public, potential donors and funding agencies.
  • Demonstrated ability to lead and manage others. Ability to apply best practices in supervision and to build successful teams. Ability to delegate as appropriate.
  • Ability to identify confidential issues and situations and respond according to university regulations and/or federal law.
  • Experience managing recharge centers preferred.

Typical Experience:

  • 6 years progressively responsible experience beyond the Bachelor’s. Prefer at least 3 years grant/project management experience in a University setting. Master’s degree is preferred.

Required Education or Training:

  • Bachelor’s degree or equivalent in training and experience in project management, business administration, research administration, accounting or healthcare related field.

 

To be considered for the position, applicants must upload the following documents to their online application:

Cover Letter

Resume/CV

Contact information of three professional references

 

This position will support long-term strategic planning for the center as well as oversight of daily programmatic operations. The Operations Manager will be responsible for tracking of administrative, business, and grant management functions of the Center. They will work with the ACRH-HW Director and PIs in overall long and short-term strategic and financial planning as well as oversight of the implementation of those plans. The Operations Manager will supervise administrative staff and serve as liaison to Shared Services, Office of Sponsored Programs and Information Technology in all actions related to Center operations. They will advise Director on all matters related to Center management including sensitive and confidential issues. This position will serve as the direct contact with six regional AHEC Centers which are hosted by community organizations throughout the state. In addition, the Operations Manager will have full oversight and supervision of the Center’s recharge center.

 

To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

This is a full-time, term-funded, Grade 82, minimum $72,363 yearly, DOE, 12-month position complete with a competitive salary and UA employee benefits package.

A review of applications will begin on July 8, 2022.

 

Term Position:

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

 

 

Advertised: Alaskan Daylight Time
Applications close:

Back to search results Apply now Refer a friend

Share this:

| More

UA