Enrollment & Records Coordinator

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  • Job Number:519634
  • Classification:Student Services Professional 3
  • Grade:Grade 79 (34% GeoDiff)
  • Work type:Hybrid, On Campus, Staff Part-time, Staff Full-time
  • Administrative Unit:University of Alaska Fairbanks
  • School/Business unit:UAF Northwest Campus
  • Location:Nome
  • Categories: Business/Accounting/Finance, Academic Advising/Support, Student Affairs/Services

Position Summary:

Northwest Campus is looking for an Enrollment & Records Coordinator.


10Data: Prepare and provide semester enrollment statistical data. Provide information to and collaborate with the NWC team members. Provide data for TIII grant requirements. Work with NWC business office during semester Drop for Non-Pay and Late Fee deadlines. Develop a database for the language initiative program and courses.Essential
40Records Management: Direct and oversee all registration and records for NWC administration, faculty and staff. Serve as NWC primary resource for student information and FERPA related knowledge. Maintain NWC student records information system including student data, enrollment information, transcripts, academic history, grades, and course information through Banner. Provide students with unofficial student transcripts and other information, upon request. Provide interpretation of registration policies and procedures as needed. Provide class schedule, class rosters and student enrollment data to NWC team as needed. Registration: Oversee and manage processes for NWC student enrollment. Monitor and assess accuracy of course information, registration and drop/add/withdrawals. Forward these materials to the CRCD Registration Specialist. Evaluate and adjust the NWC process to ensure accuracy for all registration materials. Provide general registration guidance to students, and work closely with the CRCD Registration Specialist to ensure they have been registered. Process payment authorizations and requests, in cooperation with the NWC business office.Essential
50Campus Leadership: Lead specific initiatives related to two NWC priorities, Diversity/Equity/Inclusion and Indigenous Languages. Serve as Program Coordinator for the five year Title III grant, Institutionalizing Indigenous Pedagogy to Improve Outcomes. NWC, in cooperation with Bristol Bay Campus, Chukchi Campus and Kuskokwim Campus, applied for a Title III Part F ANNH Cooperative Arrangement Development Grant to implement faculty development and the development of academic programs and methodology that hold promise in strengthening the institution. The goal of the project is to expand relevant educational opportunities in Alaska Native languages, arts, and cultural activities that will engage and support postsecondary students resulting in increased program and student success. The objectives of the project are to provide professional faculty and curriculum development in Indigenous methods of instruction, and to develop and provide online courses relating to Alaska Native languages, arts, and cultural activities. Commencement: Serve as lead for NWC commencement; plan and coordinate with NWC staff and partners, and work closely with UAF graduation office on candidate eligibility. Evaluate event details and make recommendations if changes are needed. Financial Aid: Manage NWC-based financial aid funding. Coordinate, in conjunction with the business office and the financial aid committee, the award of the NWC scholarship and need-based funding. Work with NWC team to award UAF financial aid and make recommendations regarding student funding.Essential


Knowledge, Skills and Abilities:

Ability to learn university (UA statewide) admission and academic degree policies and Banner Student Module. Must possess analytical and problem-solving skills.
Advanced PC knowledge of automated student registration and admissions systems.
Leadership, coordination, and project development skills. Knowledge on financial aid and grant funding.

Typical Experience:

Minimum three years relevant work experience.

Required Education and Training:

Bachelor's degree in a related field and three years relevant experience, or an equivalent combination of training and experience. Master's degree preferred.

To apply for this position, please provide the following with your applicant materials:

  • Professional resume
  • Cover letter addressing qualifications
  • Reference list containing the contact information for three professional references
  • Degree transcript(s) (official or unofficial)

This is a part-time (75 hours bi-weekly), Grade 79, Starting Pay is $34.93/hr DOE (includes a geographic differential of 34%), 11-month position complete with a salary, and competitive  UA employee benefits package.

A review of applications will begin on August 5, 2022. To ensure consideration in the initial review please apply by 11:55 PM AKST on August 4, 2022. This position is open until filled.

To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free. 

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.



Advertised: Alaskan Daylight Time
Applications close:

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