4-H Assistant Program Administrator - Bethel District
Classification:Training & Development 3
Grade:Grade 78 (38% GeoDiff)
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Institute of Agr Nat Res & Ext
Categories: Administrative/Personnel, Education/Instructional
Bethel 4-H Programs are looking for energetic, responsible, and passionate people looking to make an impact and create lifelong bonds. Join a team of afterschool educators in rural Alaska. Help kids connect and discover their passion for learning as you get paid to make a difference!
-Develop and lead a community based 4-H program that teaches life skills via a mix of methods including project, special interest, after-school and/or community clubs and project groups. to plan, conduct, supervise and evaluate educational programs for youth and adults.
-PROGRAM DELIVERY under the direction of the Bethel 4-H Youth Center Program Administrator provides leadership for planning, staging, and reviewing outside of school time K-12 programming activities and events for school-age participants, making 4-H programming attractive to diverse local audiences, catering to rural communities.
-Assist with planning and coordination of programs and their activities. Monitor implementation of program policies and practices. Work to keep programs on schedule, within stated budgets, and functioning smoothly. Support program growth and development as necessary.
-Share culturally relevant information to 4-H members, volunteers, and family members.
-Supervise members attending the program and promote safety and respect among all participants.
-Ensure appropriate training for staff to create a friendly and supportive atmosphere is maintained by developing appropriate strategies to support members in managing their behavior.
-Respond to the individual needs of members and establish stable and consistent relationships with each member and their families/caregivers.
Liaise sensitively with parents on matters concerning their children while maintaining confidentiality.
-Work with a team during evening clubs, school breaks, some Saturdays, summer programs, and special interest projects.
-Develop, implement, and evaluate a plan of work based on locally identified needs which will lead to improved quality of living for youth and adults.Essential
10Professional Standards, Customer Service and Organizational Improvement
-Maintains a system to provide clientele information on a timely basis.
-Requests for assistance from clientele leads to future programming.
-Uses new technology to speed response time for clientele requests and provide recommendations.
-Provides latest research-based information in a customer friendly manner.
-Consistently live out the commitment to the College of Agriculture, Food and Environment tenets of excellence, competence, respect, flexibility, communication and learning.
-Model and promote excellent customer service to all internal and external constituents. Expand professional knowledge through training, classes and seminars. Other duties as assigned.
-Coordinate with 4-H staff balance of workload including Programming, administration, facility upkeep, and professional development
-Evaluate program impacts & needs through surveys, reporting toolsEssential
20Facilitation, Collaboration and Teamwork
-Design and deliver orientation, program training, and Program Coordinators' work schedule.
-Collaborates with other groups which will lead to new audiences seeking opportunities to participate in Extension programs.
-Serve as a group facilitator to convene or intervene with groups that need a neutral facilitator to help the group identify, solve problems and/or make decisions.
-Partner with other groups/agencies in the area such as family resource centers, other youth serving agencies in Bethel to provide youth programs.
-Build collaborations with other agencies and organizations to solve community problems and multiply effectiveness.
-Serve as a source of expertise in youth development and other subject matter areas targeted to youth audiences.
-Exhibit and promote teamwork within Extension organization at county, district and state levels, acting as mentor and contributing to the professional development of all agents.
-Support the overall office operation by having input on support staff evaluations, budget, county extension council, as well as other office-wide responsibilities and serving as a lead person in operational areas as needed.
-Demonstrate judgment and discretion to independently solve problems and resolve conflicts that arise in the 4-H Youth Development Program utilizing appropriate policies and procedures, as neededEssential
-Develop personal leadership skills appropriate for professional positions. Allows and encourages staff to attend training that will enhance their development. Supports the implementation of new skills on the job and follows up to ensure implementation.
-In cooperation with Program Administrator, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and priorities.
-Facilitate and support program coordinators with plan and development of quality 4-H programs
-Ensure that all Protection of Minors, health and safety guidelines are implemented within the program.
-Assist Program Administrator with records of staff and volunteers UAF and 4-H required training (ie Title IX, Protection of minors, etc) and background checks
-Assist with the generation of reports and fiscal information to provide to outside entities.
-Attend and participate in training sessions/activities overnight and on weekends as directed by the Program Administrator.
-Knowledge and use of registration processes; including paper registrations, database management; registration and background check payments to the business office.
-Purchase supplies Maintains organization of resources available for program use, including request for purchases.
-Monitors personnel schedules and work completion.
-Reviews and updates all staff PD's with the Program Administrator. Conducts reviews to document and discuss staff progress in achieving performance standards.
-Report on a regular basis to the Program Administrator regarding issues of need and/or concern.Essential
30Public Accountability and Public Relations, Advisory Councils, Funding Partnerships and financial resources
-Prepare correspondence and articles for the 4-H newsletter, online presence and local media.
-Use the District website and internet media to increase 4-H program outreach. Use local mass media to publicize 4-H events and accomplishments.
-Assist Program Administrator with Generate and utilize evaluation data on programming to document and publicize accomplishments.
-Assist Program Administrator will share program outcomes with community and funding partners to help them understand the value of the Bethel 4-H program.
-Contribute to the information base used to document accomplishments of the Bethel Program to Cooperative Extension Service, key decision makers and Federal partners.
-Determine appropriate volunteer positions.
-Recruit, develop and utilize youth and adults to be active members of a 4-H Advisory Council to help identify local issues, conduct and evaluate educational programs, secure resources for Bethel programs and communicate curriculum needs to Cooperative Extension Service.
-Assist the Program Administrator (PI) Grant development and reporting, budgets, Assist with work in Qmenu and Banner.
-Purchase supplies Maintains organization of resources available for program use, including request for purchases.Essential
Communication skills, coaching, supervisory skills, conflict resolution skills. Recruitment and marketing skills, confidentiality, ability to make decisions, teaching skills
Written and oral communication skills, dependability, courteous and responsive to the public, social media skills. Recruitment and marketing skills, confidentiality, attention to detail, ability to work with and value a wide range of personalities.
Initiative, leadership abilities, ability to easily meet people and form relationships, open and honest communication skills, team player.
Planning and organizing, ability to travel to sites outside the office, written and oral communication skills, teaching and presentation skills.
Detail oriented, ability to meet the public, good relationships with specialists, good communications skills, Leadership Management Skills
- 1-2 year supervisory experience
- Cross Cultural experience
- First Aid/CPR Certification
- Experience working with children grades K-12
- Ability to deliver programs in a club, day camp, or summer camp structure
REQUIRED EDUCATION OR TRAINING:
- High school diploma or equivalent
- Bachelor's degree and one year experience; or equivalent combination of training and experience, in related fields such as training, human resources, youth development.
- 2-3 years administrative experience
- Satisfactory criminal background check
- 4-H Leader Training (required after hire)
- First Aid/CPR Certification (required after hire)
- Current Driver’s License (or obtain license within first 6 months of hire)
This is a full-time, Grade 78, minimum $32.90, DOE, 12-month position complete with a competitive salary and UA employee benefits package. UA employees receive excellent benefits including participation in State of Alaska PERS retirement, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage.
*To be eligible for this position, applicants must be legally authorized for unrestricted employment in the United States. No work visas will be sponsored for this position.
Please attach a resume, cover letter, and the names and contact information (email and phone number) for three (3) professional references with your application.
This position is open until filled with the initial applications review taking place on May 2nd, 2022. To ensure consideration please apply by 11:55 pm Alaska Standard Time, May 1, 2022.
UAF COVID REQUIREMENTS:
Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA or WHO authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption no later than six weeks from the new hire's start date.
*Employees based on UAF’s Troth Yeddha’ (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contract.
This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.
Reasonable Accommodation Statement:
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
Affirmative Action Statement:
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.
Public Disclosure Statement:
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.
It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.
If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.
Advertised: Alaskan Standard Time
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