Toolik Field Station Camp Supervisor

Apply now Job no: 518503
Classification:Administrative Specialist 4
Grade:Grade 80
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Institute of Arctic Biology
Location: Fairbanks
Categories: Administrative/Personnel, Business/Accounting/Finance, Research/Science/Grants

Position Summary:

Toolik Field Station (TFS) is a world-renowned Arctic field station located 360 road miles north of Fairbanks on the rural Dalton Highway. The remote station supports researchers, students, and others from around the world. The population of the station can vary from 3 to 150 residents (over 400 different individuals annually) and is open 365 days a year. The TFS Camp Supervisor manages many aspects of on-site operations, supervises staff, and provides high-level customer service to users of the station.

Duties:

10Act as Toolik Field Station (TFS) On-Site Manager The Camp Supervisor performs as the overall station manager and is a primary leader for on-site TFS staff. The Camp Supervisor’s in-camp schedule overlaps equally as possible with the Assistant Managers (2), MEF Lead, and Kitchen Lead (summers only. The two Assistant Managers alternate their schedules in order to provide almost complete coverage at TFS, but on rare occasions the Camp Supervisor fills the role of on-site manager when neither of the Assistant managers is able to be in camp. The on-site manager is responsible for the day-to-day functioning of camp, enforcement of camp rules and policies, and on-site coordination of TFS activities. Under direction of the Camp Supervisor, the Assistant Managers provide the bulk of the coverage for these activities, while the Camp Supervisor acts on higher-level issues. The Camp Supervisor is the on-site representative for the Director of the Institute of Arctic Biology and University of Alaska Fairbanks. This position: • Manages the daily operation of TFS including ensuring that housing assignments are planned; attendance records are maintained and kept current; and orientations/briefings including Title IX and safety expectations to new arrivals are given. This person manages a complex electronic hotel reservation system, and is responsible for ensuring good communication with TFS Fairbanks staff as needed. • Enforces TFS camp rules and policies pertaining to all users of TFS, including staff and all other camp residents. Enforcement of major code of conduct violations are usually done in conjunction with the TFS Management Team. • Communicates regularly with Department leads to help them with project identification, tasking, and monitoring of work. This position ensures that TFS is clean, well kept, and organized. • Works with researchers to ensure that new projects are entered into the TFS project registration system, and coordinates with other staff members to ensure that all required information is obtained. Approves projects once all the necessary information has been obtained. • Manages the Toolik Admin system and works collaboratively with others in the team, including the web developer, to increase functionality of the system and data collection. • Represents the University of Alaska Fairbanks during official regulatory inspections. • Represents University of Alaska Fairbanks and hosts VIP visits and other governmental agency visits when these occur.Essential
10Reporting and Administration Toolik Field Station has an array of reporting requirements. The station also has many different systems (many electronic or web-based) to help administer and summarize the complex operation. This position: • Writes departmental reports for NSF, TFS and university management, and other reporting requirements. • Compiles and reports different metrics of camp use and support including to TFS Steering Committee and NSF representatives. • Works with the TFS Fiscal Manager and the Program Administrator to ensure information needed for billing is captured and communicated effectively.Essential
15TFS Operational Planning This position: • The Camp Supervisor interacts and coordinates on-site efforts with contractors and sub-contractors. • Participates in, sometimes leading, the development of operational plans, including facilities, logistics, safety, food service, and general operations. • Participates in and sometimes leads the development of emergency action plans with the Safety Coordinator. • Facilitates site visits by donors, UAF Administrators, and other on-site meetings. • Participates in facility meetings planning construction and maintenance efforts with the Battelle-ARO team.Essential
20Toolik Field Station (TFS) User Relations The Camp Supervisor is one of the primary staff ambassadors to the TFS user community and is often the face of Toolik to many users of the station. Maintaining positive relationships and communication with TFS users is a major focus of the position. Through day-to-day oversight of operations at TFS, the Camp Supervisor also represents the Institute of Arctic Biology and the University of Alaska Fairbanks to the hundreds of users of, and visitors to, the station including principal investigators of research grants, professors, post doctoral scientists, graduate and undergraduate students, and professional staff from dozens of national and international universities and institutions. This position: • Maintains strong relationships and communication with the TFS user community. • Regularly evaluates the satisfaction of TFS users and the value of TFS services to the user community. • Works with the user community to collect project information, support requirements, and other information needed for management of the station and the support of projects. • Presents information to the TFS user community and other parties through orientations, tours, and formal presentations. • Collaborates with the SEDC manager to evaluate requests for laboratory space and other support, participates in the assignment process, and monitors use of lab space and other support.Essential
40TFS Operations Supervision The Camp Supervisor performs as the overall station manager and is a primary leader for on-site staff. The Camp Supervisor is responsible for setting expectations, tone, performance standards, and vision for on-site operations. The Camp Supervisor supervises the following departments: On-site Operations, Food Service, and Maintenance, Equipment Support and Fabrication (MEF). This position directly supervises and evaluates five-six regular staff, including two Assistant Managers, MEF lead, and two MEF technicians. This position also supervises approximately 10 seasonal and temporary positions annually including Kitchen Lead, Production Cooks, Kitchen Assistants, Field Operations Assistants, and MEF Assistants. Each one of the departments under this position’s supervision have lead positions, which assist this supervisor with tasking, scheduling, identifying needs and requirements, basic conflict resolution, and reporting. This position: • Plans, supervises, directs, motivates, and manages the diverse functions and activities of staff and departments including Operations, MEF, and Food Service. • Develops and implements policies, procedures, and processes for staff and their interactions with TFS users in coordination with the Program Administrator, SEDC Manager, and other staff. • Interviews, hires, reviews performance, and coordinates the work of subordinate support staff (regular, temporary, and on-call) in consultation with department leads (Assistant Camp Managers, MEF Lead, Kitchen Lead). • In consultation with department leads, regularly evaluates staff and conducts performance reviews. Based on evaluations and reviews, administers progressive discipline and improvement plans when needed and advocates for raises and promotions when earned. • Communicates priorities and goals to staff. • Mediates interpersonal or interdepartmental conflict among staff at TFS. • Maintains confidentiality on a variety of sensitive issues. • Assesses needs and develops staffing plans, in consultation with the Program Administrator, SEDC Manager, and PI of the Cooperative Agreement. • Works with University of Alaska and Institute of Arctic Biology Human Resources personnel to ensure compliance with policy and regulations. • Creates, manages, coordinates, and approves staff schedules. • Conducts, coordinates, and manages on-boarding and training of staff. • Advocates for Operations staff needs at the TFS management team meetings.Essential
5Inclusivity and Title IX Toolik Field Station takes seriously its responsibility to provide an inclusive and safe environment for all residents of the station. This position plays a key role in promoting this culture, as well as being a resource and reporting contact for all residents of the station. This position: • Reinforces a climate of respect at TFS through personal example, participation in events, and enforcement of policy. • Is fluent in the TFS code of conduct and incident reporting procedures and actively enforces their application. • Is a primary contact for reporting of sexual misconduct and other activity that is contrary to an inclusive community.Essential

Toolik Field Station (TFS) is a research station operated and managed by the Institute of Arctic Biology at the University of Alaska Fairbanks (UAF). Toolik Field Station and the surrounding areas are located on the ancestral hunting grounds of the Nunamiut, and occasional hunting grounds and routes of the Gwich’in, Koyukuk, and Iñupiaq peoples. TFS provides logistical, operational, and scientific support to visiting scientists conducting Arctic research. TFS is a remote facility located 360 road miles north of Fairbanks on the rural Dalton Highway.  There are no local services.  The population of the station can vary from 3 to 150 residents (over 400 different individuals annually) coming from all over the world. While remote, TFS is like a small village during the summer months.

The purpose of the TFS Camp Supervisor position is to ensure that the on-site operations (hospitality, kitchen, maintenance) of the field station run smoothly by overseeing a staff of 6-20 individuals throughout the year. The Camp Supervisor is the on-site representative for the Institute of Arctic Biology and University of Alaska Fairbanks and this position will be based out of Fairbanks at UAF with regular shifts at TFS. 

In addition to overseeing camp operations, engaging and interacting with the TFS community of students and researchers is an expected part of the job of everyone who works at TFS. Toolik Field Station is committed to providing a safe and inclusive environment to everyone at the station. Each member of our staff is committed to working to build and sustain an equitable and inclusive work environment where cultural diversity is celebrated and valued.  We believe diversity benefits and enriches the TFS community. Read more about our commitment to supporting diversity at www.uaf.edu/toolik/about/diversity

Knowledge, Skills, and Abilities Required for this Position:
Strong leadership and supervisory skills. Excellent communication skills and ability to work positively with a variety of personalities.
Knowledge of and skills in human resources processes. Demonstrated management and planning skills. Knowledge of inclusive practices, including those targeting gender, racial, and other types of discrimination. Knowledge of remote camp operations and operations in extreme environments. Knowledge of the scientific research process and fieldwork. Skills in computer business applications. Ability to work with a large number of researchers under time and pressure constraints. Strong abilities in customer service and hospitality. Ability to work under adverse weather conditions, and live at a remote field camp for extended periods of time. Must have the ability to work in severe arctic conditions. Ability to drive long distances (9+ hours) unaccompanied in various road conditions (gravel, snow, mud, washboards, large potholes) and weather conditions (dark, snowy, rainy).

Education and Training Required for this Position:
Driver's License. Bachelor’s degree and four years of progressively responsible experience related to managing a remote field station, or a wilderness resort, or an equivalent combination of training and experience. Two years remote camp management experience or equivalent. Five years of supervisory experience. Experience supervising 10 or more employees. Demonstrated strong interpersonal skills, customer service standards and ability to work and lead in a team environment.

Preferred: Master’s degree in natural science, hospitality, or business administration, Wilderness First Responder, EMT and/or first aid certifications,  Preferred: Two years’ experience in scientific field work, laboratory work, science support, or similar.

Applicants are required to submit:

1. Cover letter
2. Resume
3. Names of three professional references with current contact information 

Please submit your application and supporting documents no later than 1/23/2022 at 11:55 PM Alaska Time.  The initial review of applications will start on 1/24/2022. This posting will be closed once the position is filled.

This position is a full-time, Grade 80, ($58,698/yr) DOE, 12-month position complete with a competitive salary and UA employee benefits package. UA provides a generous compensation package that includes excellent benefits including retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage.

UAF COVID Requirements

Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption by January 18, 2022, or before their start date if after January 18, 2022.

*Employees based on UAF’s Troth Yeddha’ (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contracts.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Standard Time
Applications close:

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