Office Assistant

Apply now Job no: 518404
Classification:Administrative Generalist 2
Grade:Grade 75
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Facilities Services
Location: Fairbanks
Categories: Administrative/Personnel, Office/Clerical

Position Summary:

The Administrative Assistant position is a critical member of the Facilities Services Design and Construction Team. This position is responsible for assisting staff, answering phone calls, greeting consultants, contractors and the general public and much more!

Duties:

10COURIER Provide courier service to deliver documents to and from the Design and Construction office, job sites and various departments on campus and in the Fairbanks area.Essential
20RECEPTIONIST/CUSTOMER SERVICE Answer and direct phone calls and/or take messages in a professional manner using a multi-line phone system. Greet and direct contractors, consultants and the general public to their destination within the office. Answer routine questions with accuracy.Essential
30CLERICAL Manage the conference room scheduling. Order office supplies. Research and compile information as requested. Open and distribute mail. Scan, copy, and bind documents as requested. Maintain office equipment inventory spreadsheetEssential
40ADMINISTRATIVE ASSISTANCE Assist the administrative support staff with setting up project folders, compiling documents, entering data on spreadsheets, closing out contracts, and other project-related duties. Draft, review and edit memos and other documents. Assist with project archiving, including database entry, scanning, filing, and disposal. Special projects as needed.Essential

KNOWLEDGE/SKILLS/ABILITIES:

Demonstrated knowledge of modern office procedures and equipment including computers, multi-line telephone system, printers, copiers, and fax machines. Working knowledge of word processing, database and spreadsheet software (Microsoft Office), email and calendar systems. Experience working with the public. Ability to establish and maintain files and recordkeeping systems. Ability to multi-task, organize and prioritize work flow; and to work well under pressure. Effectively communicate on the phone, in person, or by correspondence. Ability to work independently and to use good judgment and initiative to carry out recurring assignments.

TYPICAL EXPERIENCE:

At least one (1) year of office/administrative experience is necessary for this position.

REQUIRED EDUCATION OR TRAINING:

High school diploma or equivalent, and at least one (1) year office/administrative experience or an equivalent combination of training and experience. Customer service experience is required. Must possess a valid Alaska Drivers License.

Applications must be received prior to 11:55 PM Alaska time on December 12, 2021 to be considered. Applications received after this time and date may not be considered for this position.  To ensure consideration, please apply prior to the review date. 

Salary Information: Grade 75 / Step 1 $17.16/hr DOE.  This is a full-time, benefited position with a UA employee benefits package

Applicant Instructions:  Please attach a resume, cover letter, and names and contact information (email and phone number) for three (3) professional references.

*To be eligible for this position, applicants must be legally authorized for unrestricted employment in the United States. No work visas will be sponsored for this position.

UAF COVID Requirements:

Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption by January 18, 2022, or before their start date if after January 18, 2022.

*Employees based on UAF’s Troth Yeddha’ (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contracts.

Reasonable Accommodation Statement: The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement: UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check: The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Public Disclosure Statement: Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy: It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information: If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Standard Time
Applications close:

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