Director, Office of Grants and Contracts Administration
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Classification:Administrative Management 5
Work type: Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Vice Chancellor for Research
Categories: Executive/Director/Management, Business/Accounting/Finance, Research/Science/Grants
The University of Alaska Fairbanks is inviting applications for the position of Director of the Office of Grants and Contracts Administration (OGCA). This position is responsible for the management of the OGCA and to ensure funding compliance with all State, Federal, and private funding agencies covering a broad spectrum of research grant and contract activities. OGCA is UAF’s centralized office for research administration and employees handle activities throughout the project lifecycle from inception to closeout. If you like to encourage innovation, support research, and demonstrate energy and commitment to improving processes, we encourage you to apply! Applicants must be legally eligible for unrestricted employment to work in the U.S. No work visas will be sponsored for this position.
Provide day-to-day supervision of exempt and non-exempt staff. Responsible for a thorough understanding of personnel policy, grievance procedures, evaluation of administrative and professional staff.
Manage staff selection, evaluation, supervision, and performance management. Develop, maintain, and ensure availability of training opportunities for university staff and faculty, enhancement of customer service skills, and engendering teamwork and a strong sense of task ownership.
Responsible for budget planning, development, and monitoring of departmental budget of approximately $1M annually. Essential
20 Award Administration:
Serve as authorized university representative with signature authority in support of sponsored projects, including research, professional services, non-personal services, supplies and equipment. Authorized to commit the
university to major expenditures and obligations.
Serve as the primary UAF resource for award administration and the resident authority for contracts and public assistance awards.
Serve as the expert resource for UA Procurement and Contract Services for grants subaward compliance.
Liaison with campus partners to develop post-award training procedures and process enhancement to assure effective and efficient management and fulfillment of research goals. Essential
30 Financial Reporting:
Ensure required and requested financial reports are submitted in a timely manner, create/generate financial reports for analysis.
Manage sponsor invoicing and monitor accounts receivable and billing status, follow-up to minimize uncollectable or unrecoverable revenue.
Administer the allowance for doubtful accounts in coordination with the UAF Vice Chancellor for Administrative Services.
Initiate appropriate internal controls.
Contribute to the ongoing improvement of workflow, current practices, business processes, and policy.
Ensure accuracy of project cost share requirements, including the source, amount, and authorized signatures of committed cost share.
Ensure effort certification records are current and compliant. Essential
30 Operations Management:
Responsible for the management of the Office of Grants and Contracts Administration (OGCA) , and for restricted fund accounting to insure essential compliance with all State, Federal, and private funding agencies covering a broad spectrum of research grant and contract activities totaling in excess of $200M; primary point of contact between UAF and sponsor agencies.
Determine department mission, vision, and goals. This includes strategic and long term planning, and implementation as well as analysis and interpretation of rules and regulations.
Plan, develop, coordinate, implement, and assess policies, procedures, regulations, strategic, and long-range plans that have a system wide impact.
Maintain an audit ready status, and respond to findings from frequent formal audits.
Provide effective accounting, records management, information management and reporting capability within the university academic and research community, to the BOR and to external agencies and legislative bodies. Essential
5 Training, Collaboration:
Provide grant and contract management training and agency update clarification information to business and financial officers, department deans and directors, and take the lead in coordinating consistency when possible among the UAF, UAA, and UAS post-award administrative offices.
Serve on other committees as appointed by the VCR. Essential
UAF COVID Requirements
Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption by January 18, 2022, or before their start date if after January 18, 2022.
*Employees based on UAF’s Troth Yeddha’ (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contracts.
Additional Department Information:
The University of Alaska Fairbanks is a Land, Sea, and Space Grant university and an international center for research, education, and the arts, emphasizing the circumpolar North and its diverse peoples. UAF integrates teaching, research, and public service as it educates students for active citizenship and prepares them for lifelong learning and careers. OGCA is an integral part of UAF’s process in supporting research.
OGCA’s mission is to add value at UAF by serving faculty and staff through transparent and efficient processes that facilitate research and other sponsored activities.
This position will be physically located at the UAF campus in Fairbanks, Alaska. While there may be a current opportunity for remote work, the successful finalist will be expected to report to duty at the UAF office no later than 60 days from written notice provided by the university.
Working knowledge of fund accounting procedures, income, and expenditure accounting.
Knowledge of federal regulations governing sponsored programs and sponsoring agency policies, including OMB Uniform Guidance and Federal Acquisitions Regulations.
Demonstrated working knowledge with regulatory, legislative, and governing bodies impacting research administration to ensure compliance with applicable laws.
Knowledge of enterprise and sponsor research administration systems including Grants.gov, and Research.gov.
Expert leadership, negotiations, and public administration skills.
Ability to create, implement, assess, and shape the direction of programs and policies based on system needs and strategic, University-level goals and objectives.
Demonstrate supervisory experience and fiduciary responsibility; understand federal award management, contract negotiation, and intellectual property protection.
Ability to serve a diverse client/customer base.
Ability to communicate effectively and professionally.
Required Education and Experience:
Master’s degree in Accounting or relevant field and six years progressively responsible experience, or an equivalent combination of training and experience. PhD preferred.
As a public, regional, comprehensive university, UAF is committed to building a culturally diverse and inclusive organization and strongly encourages women, minorities, individuals with disabilities, and veterans to apply.
To ensure consideration, please apply prior to the review date. Applicants must be legally eligible for unrestricted employment to work in the U.S. No work visas will be sponsored for this position.
To apply for this position, please provide a cover letter, resume, and contact information for three professional references with your application.
Please submit your application no later than 11/30/2021 at 11:55 PM Alaska Time. The review of this posting will start on 12/1/2021. This posting will be closed once it is filled.
If you need assistance applying to this posting, please contact GI - Office of Human Resources at 907-474-6498.
Applicants needing a reasonable accommodation to participate in the application and screening process should contact the UA Human Resources office at 907-450-8200.
Affirmative Action Statement:
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.
Public Disclosure Statement:
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
University of Alaska is a Drug Free Workplace.
It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.
If you have any questions regarding this position, please contact GI HR at 907-474-6498.
Advertised: Alaskan Daylight Time 01 Nov 2021
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