Academic Advisor (Health Sciences)

Apply now Job no: 518018
Classification:Student Services Professional 2
Grade:Grade 78
Work type:Staff Full-time
Administrative Unit:University of Alaska Southeast
School/Business unit:UAS Sitka Campus Director
Location: Sitka
Categories: Academic Advising/Support, Student Affairs/Services

Position Summary:

A professional Academic Advisor for UAS Healthcare Degree programs is needed to assist current and future students interested in careers including Certified Nurse Aide, Medical Assisting, Health Information Management, Pre-Nursing, and more. In addition to knowledge and experience typical to an advising role, a successful candidate is able to effectively communicate degree requirements, program expectations, and student support services. Duties also include developing and implementing promotion and outreach efforts such as networking with industry partners and other UA Healthcare programs.

Duties:

10Departmental, Campus and Regional Duties: ▪ Actively participate in Student Services meetings and serve on departmental, campus-wide, regional, or statewide committees or project teams as designated by supervisor, potentially including, but not limited to, Sitka Start, Dual Enrollment, Orientation, Student Government, Open House, Commencement, Case Management, UAS Regional Advising Group, and others. ▪ Keep apprised of current issues and trends in academic advising, including keeping updated on required knowledge for position and engaging in relevant ongoing professional development. ▪ As assigned, work closely with various UAS departments and committees to support established outreach efforts to target student populations and/or assist in developing new or expanded best practice advising efforts. ▪ Other related duties as assigned.Essential
10Support Services: ▪ Provide intervention, guidance, and referral for students experiencing difficulties, academically and personally, including assisting students to overcome barriers or skill deficiencies. ▪ Provide assistance to students in refining educational goals and objectives, understanding available choices, and assessing the consequences of alternative courses of action. ▪ Provide clear and accurate information regarding institutional policies, procedures, resources, and programs. ▪ Support students in need of petitions and appeals for financial aid and academic purposes. ▪ As a “responsible employee” under Title IX, comply with UA reporting procedures as applicable and remain current with annual training.Essential
20Strategic Program Promotion and Outreach: ▪ In conjunction with campus leadership, plan Health Sciences program promotion campaigns and outreach efforts guided by campus strategic recruitment and retention initiatives. ▪ Facilitate the execution of Health Sciences program promotion and outreach plans in coordination with campus staff and faculty as appropriate. ▪ Identify and use appropriate digital, print, audio, and video media tools and resources to maintain appealing and relevant materials for carrying out established plans. ▪ Assist with relevant outreach events for student recruitment in Sitka and other Southeast Alaskan Communities as budget allows.Essential
60Academic Advising: ▪ Serve as the primary point of contact and advisor for Sitka-based Health Sciences degree programs, as well as a local resource for students applying to or completing other UAS or UA degree programs. This may include non-degree seeking students, dual enrollment students, veteran students, and more. Provide appropriate advising services to other UAS program students as needed. ▪ Provide comprehensive advising services to students in telephone, electronic, and face-to-face advising sessions. ▪ Access, review, and use established advising tools and available data regarding students' academic and educational needs, performance, aspirations, and challenges in order to assist advisees in the development of suitable educational plans and/or to make appropriate referrals to UAS, UA, and community services. Referrals may include, but are not limited to, academic departmental advising, dual enrollment processes, career counseling, Title IX, or other services supporting student academic success. ▪ Assist students in: selecting appropriate courses and other educational experiences; interpreting institutional requirements (e.g., financial aid regulations, academic petition process, etc.); increasing awareness about educational resources available; evaluating progress toward established goals; improving decision-making skills; reinforcing self-directed referral to and use of institutional and community support services. ▪ Assist with orienting students to online services and online learning tools. ▪ Assist with advising department scheduling; maintain flexibility in order to help with department coverage as needed. ▪ Maintain regular open office hours for advising appointments and drop in students as well as maintaining adequate advising records on a continual basis. ▪ Adhere to FERPA regulations and confidentiality procedures, as well as other applicable regulations and policies. ▪ Work closely with relevant faculty advisors to manage degree completion, course substitutions, career counseling, and more. ▪ Support occasional events and activities off campus or outside normal office hours as requested by supervisor or department.Essential

Located on the ancestral homeland of the Tlingit, Haida and Tsimshian peoples, the University of Alaska Southeast (UAS) is fully committed to advancing the education and research aspirations of Indigenous peoples and is committed to ongoing work toward decolonization. These efforts are reflected in our UAS programs and formal community partnerships across our three campuses and throughout all of Southeast Alaska.

This is a full-time, 12-month, non-exempt staff position at Grade 78, minimum $23.84 hourly, complete with a full employee benefits package. Salary commensurate with experience.

KNOWLEDGE/SKILLS/ABILITIES:

REQUIRED:
▪ Customer service excellence including an aptitude for comprehending another’s situation.
▪ Ability to communicate effectively, in person and in writing, especially with regard to interpersonal and intercultural communication.
▪ Knowledge of university systems to be able to refer students to the appropriate area for assistance, especially regarding issues and supports for transfer, non-traditional, and non-majority students.
▪ Knowledge of best practices, federal and state laws, and legal issues associated with and applicable to student services and higher education.
▪ Knowledge and experience with coordinating promotions and outreach efforts.
▪ Ability to troubleshoot situations to determine the best course of action, for students, for the department, and for the campus, using good judgment.
▪ Ability to work as an influential part of a team.
▪ Ability to apply theories gained through experience and education toward innovative vision and practice.
▪ Familiarity with educational technology and technical requirements sufficient to assist students in accessing online UAS educational and administrative resources.
▪ Ability to manage multiple priorities and details independently as assigned by supervisor.
▪ Computer literacy beyond entry level including word processing, spreadsheets, database management, and online communication and educational tools.
▪ Ability to lift and carry outreach materials and equipment with or without a reasonable accommodation.
▪ Ability to occasionally travel.

PREFERRED:
▪ Advanced public speaking skills.
▪ Proficient graphic design skills.
▪ Ability to lead and/or mentor.
▪ Knowledge and experience with creatively using multiple media tools and resources such as digital, print, audio, video, to coordinate and maintain promotional materials for program campaigns and outreach activities.

TYPICAL EXPERIENCE:

REQUIRED:
▪ Two years relevant experience in advising, counseling, mentoring, coaching, student services.

PREFERRED:
▪ Knowledge of and experience working with health care agencies / organizations.
▪ One year relevant experience in coordinating and maintaining program promotion and/or outreach materials, events, digital media.
▪ Experience in providing for the unique needs of distance learning and multicultural students.

REQUIRED EDUCATION OR TRAINING:

REQUIRED:
▪ Bachelor's degree in a related field or an associate degree with relevant work experience.

PREFERRED:
▪ Master's degree in a related field.
▪ Specific training, experience or education in intercultural communication.
▪ Advanced training or education in advising theory, student support, or a similar field.
▪ Education or training on the educational, social, and cultural considerations relevant to Alaska Native or Native American and rural students.

INSTRUCTIONS TO APPLY:

This is an open until filled recruitment with the initial application review taking place on November 01, 2021. To ensure consideration, please apply by 11:55PM Alaska Time on October 31, 2021. Applications received after this time may not be considered.

A complete application will include a resume, cover letter, and contact information for three professional references. If you need assistance in completing this application or are seeking accommodations for the interview, please contact UA Human Resources by phone at 907-450-8200.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace.

University of Alaska campuses are Tobacco-Free. 

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close:

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