Communications and Events Assistant

Apply now Job no: 517116
Classification:Student Assistant C
Grade:Student C
Work type:Student Employee
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Advancement & Outreach
Location: Fairbanks
Categories: Recreation/Event, Office/Clerical, Other

Position Summary:

If you are interested in working in University Relations as an events student in a Student Assistant position, please submit your application for consideration. This is a fast-paced position that assists with all major UAF events including commencement activities, Golden Days parade, the Tanana Valley Fair, and Chancellor’s presentations. This position works in the Eielson Building on campus. The Student Assistant position available right now is communications and events assistant.

Duties:

Communications and events assistant: This is a great opportunity to get to know the campus and the community. The position assists the institutional events manager with all aspects of events such as commencement, the chancellor’s fall convocation, chancellor’s forums, Golden Days parade and the Tanana Valley State Fair.

Other administrative duties may also be assigned. Must be able to work with limited supervision as needed. Must have the ability to lift up to 50 pounds and move boxes of print publications.  May be asked to walk distances around campus to post fliers or other deliveries.  Must be able to perform both of these with or without accommodations. May include occasional evening or weekend hours. Please include experience on your materials as it relates to the job description.

As a reminder, student jobs are posted on a semester basis. Review of applications may begin immediately after the job has been posted and will continue as needed until the position is filled. Successful submission of an application does not guarantee review or an offer of employment. Applicants will be reviewed to ensure good academic and judicial standing.  

Call Carla at 474-7778 if you have questions.  

Knowledge/Skills/Abilities:

Position requires the knowledge and skill to operate computers and equipment noted in the job description, demonstrated skills in the position applied for and the ability to exercise independent judgment. Proficiency with Microsoft Word, PowerPoint and Excel, database, data entry and customer service. Previous work experience and familiarity with Macintosh computers. Ability to handle multiple tasks and prioritize. Provide own transportation to various institutional event locations. Must have the ability to lift up to 50 pounds and move boxes of print publications with or without accommodations. Ability to problem solve. Ability to write, edit and proofread grammatical U.S. English. Be able to work efficiently, independently with minimal supervision, get along well with others and learn quickly through experience and instruction.

Required Experience:

Sufficient to perform the responsibilities of the position.

Typical Education or Training:

Sufficient to perform the responsibilities of the position.

Special instructions to applicants:

Please attach a resume, cover letter, and names and contact information (email and phone number) for three (3) references.

Applicant must be enrolled as a UAF student taking a minimum of 6 credits per semester with a minimum GPA of 2.0 or a newly enrolled student. 

 

NOTICE: Students must maintain enrollment and regular attendance for a minimum of at least 6 undergraduate credit hours or 6 graduate credit hours to be exempt from FICA (Social Security and Medicare) tax. A credit hour load below the minimum required for full-time student status will require the withholding of FICA tax (non-resident aliens on an appropriate visa who meet student employment criteria will continue to be exempt from FICA regardless of credit hour load). While in a student position, a student cannot hold any other type of simultaneous employment with the university.

This is a Student Assistant C; minimum starting pay $10.50.

UAF COVID Requirements:

Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption no later than six weeks from the new hire's start date.

*Employees based on UAF’s Troth Yeddha’ (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contract.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

At-Will:

Pursuant to Board of Regents’ Policy 04.01.055.B, temporary, extended temporary, adjunct, student, casual labor, regular new hire probationary employees and those positions designated by the president as officers and senior administrators of the university are employed at-will.

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Standard Time
Applications close: Alaskan Standard Time

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