VA Education Benefits Advisor (School Certifying Official)

Apply now Job no: 517054
Classification:Student Services Professional 2
Grade:Grade 78
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Student Services
Location: Fairbanks
Categories: Academic Advising/Support, Business/Accounting/Finance

Position Summary:

Come join our Military & Veteran Services team at the University of Alaska Fairbanks (UAF) where our online Master’s in Criminal Justice was voted as one of the top 25 in the country by U.S. News and World Report in 2021, and our online Bachelor of Security and Emergency Management was voted as the top program in the country by Nonprofit Colleges Online. The VA Education Benefits Advisor (School Certifying Official) position is crucial for our military and veteran-friendly institution, in a state with more veterans per capita than any other. Help students start their next adventure at UAF. We are seeking an exceptional candidate to add to our exceptional team. This position will be physically located in Fairbanks, Alaska. While there may be a current opportunity for remote work temporarily due to COVID, we are seeking an applicant who will report to work in office. This is a full time, year around position with full UA benefits.

Duties:

10Schedule and conduct trainings to UAF faculty and staff regarding VA Education Benefits. Assist with the completion of Military Friendly Surveys. Conduct presentations at UAF Community and Technical College and in the community on how to utilize the GI Bill. Create and maintain fliers, brochures and handouts for GI Bill tips for students and faculty.Essential
30Perform end of the semester audit of academic transcripts to determine if VA recipients are fulfilling their degree requirements. Provide required documentation necessary for annual audit to State and Federal agencies. Run weekly report of student withdrawals and report adjustments to the VA. Verify correct payments with the Office of the Bursar 3rd Party Billing, make adjustments or contact VA as needed. Run Non-Passing Grade Report and process adjustments in VA-ONCE. Run list of students on Academic Probation and Academically Disqualified and report as required to the VA. Run list of students who graduate and report as required to the VA. Submit new programs and yearly catalog to the state and federal VA Offices. Report UAF policies not consistent with VA regulations to Director and provide support data as needed. Run database reports (TOAD) on various categories of students to ensure all changes, graduations, probations and academically disqualified students are tracked.Essential
60Perform detailed investigative audits on students degree plans to determine eligibility of courses under UAF catalog as well as VA educational benefit programs. Ensure each student and audit is in compliance with VA educational benefits requirements for each benefit type. Calculate tuition and fee breakdown for certifiable courses and non certifiable courses at each extension campus. Determine if placement test scores for math and English meet criteria for VA funding of remedial coursework. Determine if VA educational benefits are being utilized in accordance with Federal Educational Regulations. Provide information regarding establishment and use of veteran benefits and assist students with completion of required VA education benefit forms. Prepare correspondence to incoming students regarding VA Benefit Program guidelines. Maintain inventory of VA forms. Annually update the VA approval packet for UAF, understanding catalog changes and keeping up on degree requirement changes. Regularly review UAF VA webpage and catalog for accuracy and ensuring VA Web Enabled Approval Management System (WEAMS) accuracy. Act as the liaison, as well as troubleshoot between UAF and the VA Regional Office, for students utilizing VA Education Benefits. Serve as initial point of contact with Vocational Rehabilitation Office and provide end-of-semester grade reports for their benefit recipients. Attend VA training through webinars and annual conferences. Serve as a point of contact for active duty service members, veteran students and all dependents using VA education benefits. Work with students and advisors as to which classes are needed to fulfill degree requirements and/or which classes will be eligible for certification under the VA Educational Programs. Educate academic departments on VA educational benefits. Provide periodic analysis of data to supervisor in an effort to improve quality assurance standards. Communicate with other departments and agencies to coordinate as necessary.Essential

KNOWLEDGE/SKILLS/ABILITIES:

  • Must possess excellent analytical and problem solving skills.
  • In depth knowledge of finance, auditing, automated accounting systems and electronic spreadsheets.
  • Knowledge & progressive experience in complex relational database systems.
  • Knowledge of data entry procedures, business office procedures and practices, record keeping, accounting and filing systems.
  • Skill in operating office machines, including a personal computer, typing accurately at a moderate speed, and accurate record keeping and filing.
  • Ability to enter data accurately in a computer system, work cooperatively with others, work well under pressure of meeting deadlines, and maintain confidentiality.
  • Ability to use Microsoft Office or comparable word processing software.
  • Ability to relate well with a diverse group of constituents including faculty, staff and students as well as the general public.
  • Ability to work as an influential part of a team.
  • Ability to act quickly and precisely while remaining calm and composed under pressure.
  • Knowledge of university policies, procedures and regulations.
  • Ability to communicate effectively both orally and in writing.
  • Ability to prioritize multiple tasks, follow directions and handle confidential information in a professional manner.
  • Must have strong attention to detail.
  • Knowledge of VA Educational Programs and benefit eligibility.

TYPICAL EXPERIENCE:

One year relevant experience in any of the following reconciliation/ auditing/ accounting/ banking/ data and one year experience in customer service. Having demonstrated experience working with confidential information.

REQUIRED EDUCATION OR TRAINING:

Bachelor’s degree in related field, OR an equivalent combination of training and experience.

Position details:

This is a full-time, Grade 78, minimum $23.84 hourly, DOE, 12-month position complete with a competitive salary and UA employee benefits package. UA employees receive excellent benefits including participation in State of Alaska PERS retirement, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage.

*To be eligible for this position, applicants must be legally authorized for unrestricted employment in the United States. No work visas will be sponsored for this position.

Applicant instructions:

Please attach a resume, cover letter, and the names and contact information (email and phone number) for three (3) professional references with your application.

Review Date:

To ensure consideration, please apply prior to the review date.

This position is open until filled with the initial applications review taking place on June 21, 2021. To ensure consideration please apply by 11:55 pm Alaska Standard Time, June 20, 2021.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close:

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