Preventative Maintenance Manager

Apply now Job no: 516695
Classification:Facilities Services-Engineering 2
Grade:Grade 79
Work type:Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA VCAS Facilities & Campus Svcs
Location: Anchorage
Categories: Facilities/Skilled Trades

Position Summary:

The UAA Facilities Maintenance and Operations (FMO) office is seeking a highly motivated, detail-oriented individual ready to take on multifaceted and exciting work. The successful candidate must have excellent customer service skills and be self-directed to ensure database accuracy and preventative maintenance program is aligned with industry best practice standards. The successful candidate for this position must demonstrate the following core values: trustworthiness, dependability, cooperation, thoroughness, initiative, tolerance, and wisdom. Additionally there is a preference for the following competencies: leadership, construction industry experience, facility management, contract management, communication, and an ability and willingness to learn.


15%Communication. Interface with all Facilities departments and maintenance supervisors, building technicians, and building managers. Applies existing lists of maintenance tasks to service schedules. Have knowledge of basic maintenance tasks necessary to maximize equipment reliability and optimal systems operation. Edit existing computerized task lists and prepare custom lists using manufacturers' operations and maintenance (O&M) published documentation.Essential
15%Records Maintenance. Maintain a library of facility O&M manuals. Develop procedures and techniques to improve UAA Preventive Maintenance program through database processes, creative grouping, template development and shop interface. Provide management reports. Design reports and work with Facilities Maintenance trades shops to create reports. Conduct searches of the database for operational needs. Troubleshoot problems with databases and work order generator and provide or recommend solutions.Essential
25%Identifies and inventories maintainable equipment that is installed on UAA Anchorage campus. Participates in the annual building blitz program in accordance with published blitz procedures. Performs periodic building inspections and as-built documents to locate ventilation fans, circulation pumps, electric motors, compressors, heat exchangers, air conditioners, freezers, chillers, fire alarm panels, boilers, air filters, emergency power supplies, fire extinguishers, variable frequency drives, water heaters, etc. Creates equipment records in the database and organize equipment records into functional groups such as air handlers, heating systems and cooling systems. Gather and tabulate equipment information. Install temporary and permanent tags on equipment in the field. Ensure integrity of information in the database. Review existing equipment records to determine accuracy and proper scheduling/task list assignments. Modify database and field labeling to maintain integrity and accuracy. Walk through all campus equipment spaces on a periodic basis to identify equipment missing from the database and verify service. Review computerized service frequencies and task lists.Essential
40%Operates and improves upon an existing Preventive Maintenance (PM) program on 3 million gross square foot college campus with over 5000 equipment records. Uses a computerized maintenance management system (CMMS) to maintain and develop a computerized database of maintainable campus equipment from which work orders are generated and managed. Schedule equipment for periodic service by adding new records or editing existing records in the CMMS. Champions elevator maintenance contract performance and ensures repairs, tests, inspections are timely conducted and completed. This position directly manages the records, maintenance, quarterly test of all the elevators and annual inspections of the various lifts on campus. Initiates work requests and ensures completion of work activities through corresponding elevator maintenance contracts.Essential
5%Incidental Supplies and PPE Inventory. Facilities Maintenance provides common items employees need to perform their tasks included but not limited to pens, markers, batteries, light gloves, flashlights and a range of PPE such as ear plugs, safety glasses, and lockout tag out materials. Many of these items are stored and disbursed via an automated vending machine (robo crib). Maintaining inventory and billing departments for items purchased is the responsibility of the Preventive Maintenance Manager.Essential

This is a full-time, Grade 79, minimum $26.08/hr, DOE, 12-month position complete with a competitive salary and UA employee benefits package.

UAA Facilities Maintenance and Operations (FMO) is responsible for maintenance and operations of over 71 facilities located in Anchorage.  Our mission is to provide safe, comfortable, attractive, and sustainable environment and transportation services for our campus users.  Our vision is to provide our users with the best service possible promoting a mindset of continuous improvement. 

All decisions and actions must be made and taken in the best interest of the University, the students, the staff, and our customers.  The Facilities Department is entrusted with caring for and safeguarding the physical assets of the campus.  Facilities’ has the honor of helping the people of Alaska and others pursue and achieve their goals in higher education.  Student success is what drives the day to day function and all initiatives undertaken by Facilities Maintenance and Operations.  Stewardship, integrity, honesty, being forthright are critical character traits for success in this position.  It is important to do the right thing and make decisions that benefit the wide range of customers. 

The Preventative Maintenance Manager will be responsible for managing the Preventative Maintenance (PM) Program, managing the elevator contract for inspections repairs, payments, and documentation.  This position also oversees and manages inspections, repairs, and service on a variety of lifts, cranes, and the cleaning of various fume hoods in campus kitchens.  Updating inventory lists and creating (PMs) for new assets when they are procured and become University property and maintaining a host of accurate records are also the responsibility of the Preventative Maintenance Manager.

This position manages the existing Preventive Maintenance (PM) system on a 3 million gross square foot college campus. The incumbent is responsible for ensuring that all maintainable equipment and assets are inventoried and scheduled for periodic maintenance using an existing computerized maintenance management program. They maintain the integrity of the database by surveying buildings, reviewing the database and editing records. The manager tracks PM work orders and prepares management reports.


● Must have or obtain knowledge of facility mechanical, plumbing and electrical systems and their major components. Good knowledge of the agency's and facilities policies, practices and standards relating to the maintenance program.
● The ability to organize individual items into logical groups is required along with the knowledge of facilities equipment maintenance needs.
● Must be able to read, interpret and work from O&M manuals, plans, drawings, and specifications, understand root causes of equipment failure and how maintenance techniques can minimize failures.
● Working knowledge of applicable fire and safety codes, regulations and standards.
● Must have the experience in Microsoft Office, Google Suite, and the ability to learn and understand new software to include computerized maintenance management system. Requires an ability to work in an active database and enter accurate information in records and possess knowledge of database structures and relationships.
● The ability to communicate with Facilities Maintenance supervisors and technicians about systems and equipment is essential.
● Demonstrate a willingness to be coached, showing an openness to feedback and performance improvement opportunities
● Able to demonstrate a continuous improvement or growth mind-set
● Skills in editing Autocad files and *.pdf as-built plan sets are desirable.


Two years experience with personal computers including database entry/operation, spreadsheets and word processing.
Two years technical experience with maintenance or operation of mechanical or electrical equipment in an institutional or industrial setting.
Requires work experience acquired in an entry-level engineering position or appropriate graduate
level study.


Bachelor of Science degree in any of the engineering disciplines may be required from an accredited engineering program. Successful completion of Engineering in Training exam within six months of employment may also be required.

Review Date:

Early applications are welcome but must be received no later than Monday, May 10th, 2021 by 11:55 PM Alaska Standard Time. Applications received after this date may not be considered. This position will remain open until filled.


Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close:

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