Human Resources Coordinator - Geophysical Institute

Apply now Job no: 516190
Classification:Human Resources Technician 3
Grade:Grade 77
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Geophysical Institute
Location: Fairbanks
Categories: Administrative/Personnel, Human Resources, Office/Clerical

Position Summary:

If you enjoy problem-solving in a high-paced, constantly evolving, and supportive work environment where success is shared and challenges are embraced as a team, then look no further. The Geophysical Institute is looking for an experienced and dynamic person to join our team of HR Coordinators to provide superior, timely, and accurate customer service to a diverse group of world-class researchers across multiple units. The HR Coordinator works closely with the HR Manager and the HR team to provide a variety of duties including personnel and payroll processing, recruiting, compliance with university and federal regulations, and much more. This is a full-time position that will be located in the Elvey building on the University of Alaska Fairbanks campus. *** This recruitment is open internally to current UA employees or those otherwise eligible to be considered internal***


20DATABASE, ELECTRONIC RECORDS, and FILE MANAGEMENT: Create and maintain electronic document management procedures to ensure management of timelines, deadlines, unusual events and workflow, so services are efficiently processed. Ensure HR-related data is easily identified, communicated, and accessible to GI administrators, personnel and others for reporting and decision making purposes. Coordinate with information technology personnel to ensure HR services information is updated and coordinated with ongoing IT functions.Essential
35RECRUITMENT: Participate in all departmental recruitment processes and documentation for 750+ employees. Train unit personnel in recruitment processes, procedures, and policy requirements. Advise hiring authorities on recruitment activities to include assuring legal hiring and selection practices are adhered to. Facilitate communication with the Office of International Programs and Initiatives in hiring situations/visiting scholars that require visas. May train unit personnel on recruitment processes, policies, and procedures. Manage technical aspects and issues that arise.Essential
45HUMAN RESOURCES COORDINATION: Provide expertise related to departmental HR processes, needs, and policies. Identify, implement process and procedural constructs for the Geophysical Institute (GI) and other units in the shared HR matrix. Serve as a liaison between 1) senior management and faculty, staff and students and 2) between the GI and other units in the shared HR matrix. Communicate efficiently and effectively with a diverse population of faculty, staff, and students. Reports to the GI-HR Manager for day-to-day direction and project assignments. and for direction on complex personnel issues. Proactively assess and audit GI HR processes and issues. Provide advice and guidance to supervisors and employees on matters of conflict. Provide training and general training on functions of personnel and payroll at a basic level. Serve on campus committees, workgroups, and teams as a representative of the GI and other units in the shared HR matrix when necessary. PERSONNEL and PAYROLL SERVICES: Provide departmental personnel and payroll services. Audit, initiate process hiring documents, termination and changes in employee status. Initiate paperwork and track employee contract letters, worker compensation claims, terminations, LWOP requests, FML requests and leave share. Coordinate between UA HR office personnel and unit personnel all new hire orientation sessions and exit interviews for unit personnel. Monitor payroll for accuracy and compliance. Coordinate with unit fiscal personnel and grant managers to manage time and effort reporting and labor distribution. Use query features of the BANNER system for verification and audits of various HR-related data and information. May assist with immigration/visa processing within the GI. Assess, problem solve, manage, and coordinate payroll issues, including compensation error, bonus pays, and leave issues. Research, track and update metrics, as required. Maintain personnel and payroll files. Provide required maintenance and security of employee records. Follow the leadership of the GI-HR Manager who provides day-to-day guidance, training and direction for all HR services provided by GI HR.Essential

*** This recruitment is open internally to current UA employees or those otherwise eligible to be considered internal***

Required Knowledge/Skills/Abilities:

  • Knowledge of database design methods or implementation.
  • Knowledge of relational databases and basic computer operations.
  • Knowledge of payroll and personnel procedures, rules, and regulations.
  • Knowledge of University, federal, and state law requirements.
  • Knowledge of collective bargaining agreements.
  • Ability to apply an understanding of University, federal, and state requirements for payroll and human resource functions.
  • Knowledge/experience with payroll and human resource systems.
  • Experience working with electronic accounting systems.
  • Working knowledge of electronic spreadsheets, databases, word processing applications. General office or project management experience.
  • Experience with recruitments, onboarding, and benefits.
  • Experience in working with confidential material.
  • Analytical and problem-solving skills.
  • Ability to multitask.
  • Must communicate effectively verbally and in writing.
  • Excellent interpersonal and customer service skills.
  • Ability to work effectively in a fast-paced environment.
  • Ability to prioritize and use good judgment.
  • Must have analytical and problem-solving skills
  • Demonstration of strong organizational skills and attention to detail.
  • Demonstration of ability to work independently.
  • Evidence of experience providing information and instruction to diverse audiences.

Required Education/Experience:

  • College coursework in accounting or human resources and one year of technical human resources or accounting experience, or an equivalent combination of training and experience.

As a public, regional, comprehensive university, UAF is committed to building a culturally diverse and inclusive organization and strongly encourages women, minorities, individuals with disabilities, and veterans to apply.

Application Process:

To ensure consideration, please apply prior to the review date. 

*** This recruitment is open internally to current UA employees or those otherwise eligible to be considered internal***

To apply for this position, please provide a cover letter, resume, and contact information for three professional references with your application.  Please submit your application no later than 1/15/2021 at 11:55 PM Alaska Time.  The review of this posting will start on 1/16/2021. This posting will be closed once it is filled.

If you need assistance applying to this posting, please contact GI - Office of Human Resources at 907-474-6498. 

Applicants needing a reasonable accommodation to participate in the application and screening process should contact the UA Human Resources office at 907-450-8200.

Term Position:

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska is a Drug Free Workplace

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact GI HR at 907-474-6498.

Advertised: Alaskan Standard Time
Applications close:

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