Apply now Job no: 516189
Classification:Administrative Specialist 1
Work type: Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Student Services
Categories: Academic Advising/Support, Administrative/Personnel, Office/Clerical, Student Affairs/Services
The Office of the Registrar is looking for an outgoing, detail and technology-oriented individual to join our team. As a member of our team, this position will assist us with the production of the academic catalog and semester schedule. This position will interact with faculty and staff, providing excellent customer service as well as general office support.
10 DegreeWorks Coding:
Works collaboratively with curriculum and graduation staff to scribe academic requirements into DegreeWorks using scribe tools and coding protocol. Assists with updating DegreeWorks and scribing for new catalog requirements. Verifies the accuracy of new scribing by running degree audits. Essential
15 Academic Scheduling:
Assist the Academic Scheduling Coordinator with schedule changes and production of the academic schedule. Assist with classroom inventory; updating and maintaining accurate classroom furniture and equipment lists. Post classroom inventory within each general classroom space. Use scheduling software to determine room availability; assist with data entry of course schedule details into Banner including creating new, individual and directed study courses. Troubleshoot scheduling issues and make minor corrections or changes to the schedule as determined by the Academic Scheduling Coordinator. Tests upgrades to scheduling software. Update the late start class list, available rooms list and bookstore report weekly and distribute as necessary. Essential
Monitor and track CourseLeaf curriculum changes, additions and deletions. Review course and program submissions for formatting and clarity. Review curriculum changes to ensure submissions are following University and Faculty Senate curriculum policies. Recommend program and course edits as necessary. Create new courses as they are approved. Make corrections and updates to course details in Banner and CourseLeaf (such as prerequisites, course description and attributes). Monitor CourseLeaf/Banner course syncing and troubleshoot any sync errors. Update and monitor CourseLeaf Inventory Management data console as necessary to ensure accuracy of workflows. Perform research into previous and current curriculum and program changes. Serve as a member of the CourseLeaf Curriculum Management Team. Maintain relationships with University Relations, the Provost Office and other departmental administrative assistants and faculty. Monitor Registrar emails for Curriculum and Catalog correspondence.
Courseleaf Maintenance, Testing and Training:
Maintain and process Google forms related to CourseLeaf requests. Serve as a key resource and provide support to faculty through one on one or group training on CourseLeaf curriculum proposals. Create and maintain videos, google slides and documents for CourseLeaf user training. Contact representatives for UAF colleges and schools to obtain department chair and curriculum council updated information on a yearly basis. Update and maintain the Catalog and Curriculum Coordinator manual. Identify, research and troubleshoot any issues reported for CourseLeaf. Test and update CourseLeaf as necessary to ensure accuracy of workflows and functionality. Essential
Knowledge, Skills, and Abilities:
It is a must for this position to know or be able to learn technical features of proprietary software (Astra, 25Live, Banner, Courseleaf, OnBase, TOAD, etc.). Proficiency with word processing and the ability to become proficient with Banner is mandatory. This position requires attention to detail and the ability to proofread, comprehend written material and interpret and apply policies, rules and regulations. Applicant must be able to establish and maintain effective working relationships with individuals and groups and to work successfully as a member of a team. Must also have the ability to communicate effectively, both orally and in writing, and to organize and present facts and opinions, as well as have the ability to exercise good judgment in analyzing situations and making decisions.
Required Education or Training:
One-year of college coursework in a related field and one year of relevant experience, OR any combination of education and experience that would likely provide the required knowledge and abilities to be qualified; such as an Associate's Degree, clerical and/or data entry positions.
Typical experience will include a minimum of one year of experience in a registrar's office or administrative setting at a college or university, experience with relational databases, and computer data entry.
Please submit a cover letter, resume, and three (3) professional references. To ensure consideration for this position, please apply by 11:59 p.m. on January 24, 2021. Testing may be administered as part of the interview process.
Reasonable Accommodation Statement:
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
Affirmative Action Statement:
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.
Public Disclosure Statement:
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
University of Alaska is a Drug-Free Workplace.
University of Alaska campuses are Tobacco-Free.
It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.
If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.
Advertised: Alaskan Standard Time 08 Jan 2021
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