IAB / Grants Fiscal Technician and Administrative Assistant

Apply now Job no: 515092
Classification:Fiscal Technician 3
Grade:Grade 77
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Institute of Arctic Biology
Location: Fairbanks
Categories: Business/Accounting/Finance

Position Summary:

The Institute of Arctic Biology is seeking a Grants Fiscal Technician /Administrative Assistant. This position supports grants and fiscal activity within IAB to facilitate research on major projects. Incumbent will work independently with an assigned PI listing. Responsible for all projects funded for the PI listing. Must have excellent attendance and be extraordinarily dependable. Position requires excellent communication and interpersonal skills as they will deal with PI's, faculty, staff and other UA departments on a daily basis. Must be proactive in seeking assistance and offering solutions with regards to problem solving. For more information and to apply, please click link above.


10Maintains and updates departmental databases. Prepares or assists in preparation of fiscal statements and reports. Maintains records, compiles and issues regular periodic reports for special funds, grants/contracts, payroll, purchasing, accounts payable, accounts receivable, travel or other accounting activities.Essential
10Receives time sheets and reviews restrictive fund accounts for accuracy and fund availability. Completes labor reallocations when appropriate.Essential
15Interacts with UAF OGCA and Financial Services, research staff and PI's as well as personnel of public and private agencies. Interacts with and supports restrictive fund business functions at IAB and assistance with sub-units. Works with IAB's proposal office with budget information and with IAB's HR coordinators for updating accounting information for payroll processing. Provides general restricted fund rules and regulations to faculty, staff and students as necessary and appropriate. Provides budget projections to PI's.Essential
15Provide oversight for the Transformative Research in Metabolism (TRiM) program. Analyze potential problems, research pertinent issues and develop and initiate solutions. Present facts, findings and recommendations to Principal Investigators, IAB management and OGCA management. Serve as key resource on project activities and implement daily and long term administrative support related to the program.Essential
25Monitors project status from award to completion. Certifies expenditures. Assist in the preparation of the Federal Financial Report (FFR) with OGCA and principle investigators. Summarizes and compiles data and information to complete the NIH Research Performance Progress Report (RPPR). Provide accurate detailed information on expenditures, available balances, and agency restrictions on use of funds. Tracks grant contract expenditures through completion. Provides current and historical fund data and compares account balances with budget limits and prepare variance reports. Researches accounts to provide the best possible solution in regards to customer questions and concerns.Essential
25Reviews, monitors, reconciles and manages restricted funds and budgets. Works in UA Banner system to develop and execute queries. Interacts with principal investigators, and/or their staff to ensure compliance with terms and conditions of award and budget planning. Makes adjustments to budget accounts according to established procedures. Prepares BRF's. Determines if in-kind or match requirements are applicable to a restricted fund award. Works closely with IAB administrative staff to establish match budget and monitors match expenditures. Assure required matches met by grant close. Monitor and audit sub-awards on restricted funds.Essential
This recruitment is open internally to current UA employees or those otherwise eligible to apply to internal postings.

This is a 3/4 time (30 hours per week) to full-time (40 hours per week), 12-month position depending on the successful candidate's preference and ability to complete the position's duties in a timely, efficient, and effective manner.  Pay for this position starts at a Grade 77, minimum $21.59 hourly, DOE and comes complete with a competitive salary and UA employee benefits package

This position is open until filled with the initial application review taking place on Tuesday, July 7, 2020. To ensure your application is considered, apply by 11:55 pm Alaska Standard Time, Monday, July 6, 2020.  Applications received after this date may not be considered. A complete application will include a resume, cover letter, and contact information for three professional references.

Knowledge / Skills / Abilities:

Excellent attention to detail, ability to prioritize and multi-task. Diligence to see problems through to timely completion. Excellent problem solving skills. Math proficiency to support accounting duties. Effective communication both written and verbal. Ability to summarize problems and information for a variety of clients. Must have advanced knowledge of automated accounting systems. Experience using Microsoft Office products; including ability to create and edit complex spreadsheets and databases. Ability to manage a high volume and complex restricted fund management duties under strict deadlines. Ability to analyze multi-faceted issues in coordination with multi-agency regulations.

PREFERRED: Knowledge of and experience in interpreting award terms and conditions, GAAP, and OMB 2 CFR 200 Uniform Guidance as well as how they apply to the management restricted funds. UA Statewide accounting manual and accounting procedures. UA BOR Policy and Regulations. OGCA policy and procedures, Fly America GAAP and Cost Accounting Standards. Knowledge of restricted fund proposal and award procedure. Working familiarity with proposals and grant information.

Required Education & Experience: Two years experience as fiscal technician in restricted fund environment and proficiency in Banner financial screens preferred. At least 1 year of college coursework in Business, Accounting or similar field or at least 2 years experience in a lower level fiscal technician position or equivalent experience required.

Term Position:
This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.
Affirmative Action Statement:
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination
Background Check:
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Probationary Period:
Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug Free Workplace. 

Training Policy:
It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:
If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close:

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