Grants Administrator

Apply now Job no: 514655
Classification:Fiscal Professional 2
Grade:Grade 79
Work type:Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA College of Health
Location: Anchorage
Categories: Business/Accounting/Finance

Position Summary:

The College of Health Grant Hub is seeking applications for a Grants Administrator. This position will assist the COH Grant Administration Manager to administer approximately $10M in grants from inception to final reporting for COH to ensure compliance with all Federal, State and UA regulations.


15Provide various levels of proposal service for multiple (~13) COH departments. Assist Principal Investigators (PIs) with proposal preparation, budget development and submission to Federal, State, Native, non-profit, and private entities, including National Institute of Health.Essential
25Procure equipment, supplies and services for Principal Investigators (PIs). This includes subawards, service contracts, as well as other procurement types within the UA system. Manage and coordinate communications between departments, funding agencies, and contractors. Assist PIs with travel arrangements and proper documentation of travel expenditures. Assist PIs with the development of job descriptions for positions hired through grants as well as preparation of hiring documentation which includes job forms, appointment letters, budget revisions, labor redistributions, time sheets, and effort certifications.Essential
5Maintain professional level of grant and contract management expertise which includes current knowledge of federal, state and local governmental agency requirements related to award administration. Engage appropriate professional development activities. Perform other related duties incidental to the work described.Essential
5Provide and assist with grant trainings and presentations for staff and faculty. Serve on committees as needed to assist with development of college level grant processes and procedures.Essential
50Oversee and provide various levels of grant and contract administration for multiple (~13) COH departments that receive ~$24M in annual funding from Federal, State, Native, non-profit, and private entities. Manage grant related activity from inception to final reporting, including subcontract sub-recipient monitoring, complex and multi-MAU/department/college grants, and match/cost sharing. Prepare monthly budget analysis, forecasts and projections for the Principal Investigator usage. This includes analysis of soft ledgers and Banner generated reports, preparation of financial reports and projections, recruitment, job description development, and preparation of hiring documentation. Review and provide interpretation of grant and contract requirements to ensure compliance with both UAA and the granting agencies policies and procedures. This includes a wide diversity of rules and regulations pertaining to grants; e.g. federal, state and university policies and regulations, Generally Accepted Accounting Principles (GAAP), Federal Acquisition Regulations (FAR), National Automated Clearing House Association (NACHA), Uniform Commercial Code (UCC), the Internal Revenue Code and other contractual agreements.Essential

Summary of College of Health:
The University of Alaska Board of Regents has named UAA as the health campus for the entire UA system. The College of Health (COH) is in the forefront of educating students to become doctors, nurses, and other health care and public health professionals and researchers.

The college is comprised of 15 academic and research units focused on the state's top health priorities:

  • Interpersonal violence
  • Childhood trauma
  • Substance abuse
  • Health care systems policy and delivery
  • Environmental health
  • Biomedical science

We strive to collaborate on innovative approaches with all of our partners and stakeholders, to develop interdisciplinary resources, and to engage communities in a culture that promotes health and academic and research excellence.

Position Summary:
This position of COH Grant Administrator will assist the COH Grant Administration Manager to administer approximately $10M in grants from inception to final reporting for COH to ensure compliance with all Federal, State and UA regulations.  


  • Knowledge of Generally Accepted Accounting Practices (GAAP) as well as the ability to interpret Federal, State, funding agency and institutional rules, regulations and policies as they apply to restricted funding.
  • Possess significant knowledge in the area of research administration and exhibit excellent communication and people skills.
  • Ability to work with research faculty and understand the conflicts that can arise when research goals conflict with administrative policies and procedures.
  • Ability to make judgments and decisions on contractual and business matters not clearly defined by UAA policies and regulations.
  • Ability to set internal deadlines for work responsibilities.
  • Strong knowledge of computer spreadsheets, word processing and database software in a networked environment.
  • Ability to use BANNER.
  • Strong knowledge of UAA procurement and travel regulations.
  • Knowledge of human resources procedures concerning labor distributions and effort reporting.

Required Experience:

  • Two years of progressively increasing responsibility in grants management, fiscal management or an equivalent combination of experience and professional training such as through SRA or NCURA.
  • Experience with Federal, State and local agency grant regulations including OMB Circulars A-110, A-21, and Uniform Guidance, as well as UAA policies and procedures.


  • Federal grant submission through and/or National Institutes of Health experience.

Bachelor's Degree in business administration or related field, and 2 years of grant or other financial administration experience, or, an equivalent in training and experience, or a CRA certification. 

Application Procedure:
To be considered for position, applicants must upload the following documents to their online application:

  • Cover letter highlighting qualifications that meet the specific requirements of this position
  • Resume
  • Contact information of three professional references

Salary:  Salary will be based on academic, training and/or experience

Position Information:
Regular, Full-Time, Exempt (salary), Grade 79, 12 months per year, and full employee benefits package (

Review Date:
A review of applications will begin on March 23, 2020 and continue until this recruitment is closed. To ensure first consideration, apply no later than March 22, 2020 at 11:55 p.m. 

Affirmative Action Statement:
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

Reasonable Accommodation Statement:
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Background Check:
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:
Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

Drug-Free Workplace:
University of Alaska is a Drug-Free Workplace

Training Policy:
It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:
If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close:

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