UAF CTC Executive Officer

Apply now Job no: 514511
Classification:Fiscal Manager 2
Grade:Grade 81
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Community and Technical College
Location: Fairbanks
Categories: Administrative/Personnel, Business/Accounting/Finance

Position Summary:

UAF's Community and Technical College is seeking an experienced and energetic Executive Officer to be part of our education and workforce development team. This position is a vital member of the CTC Dean's staff, serving an integral role in the provision of creative leadership and guidance for the comprehensive delivery of 40 degree and certificate programs. Come be part of a great team! To ensure consideration, please apply by April 5, 2020 at 11:59 pm, Alaska Standard Time.

Duties:

15Assist Dean, faculty and staff with grants and contract administration to include pre- and post- awards such as proposal preparation, budget calculations, submission, management and reporting. Advise on UA and agency policies, procedures, rules and regulations. Provide accurate detailed information on expenditures, available balances, and agency restrictions on use of funds. Track grant/contract expenditures through completion. Provides current and historical fund data; compares account balances with budget limits and prepares variance reports. Researches accounts to provide the best possible solution in regards to customer questions and concerns. Set up/review and monitor matching and cost-sharing accounts.Essential
15Provide primary management for CTC facilities, including 5 UAF campus buildings and 4 long-term lease contracts. Serve as interface in areas of risk management and safety. Serve as coordinator of safety issues including training, long-term planning, and budget allocation for multiple programs with complex equipment, staffing and instructional processes. Coordinate with CTC Associate Dean for space assignment and allocation to ensure optimal use of space and resources. Assess needs and develop plans for future facilities needs. Provide review of pending lease documents and coordinate logistics for occupancy and movement within current space. Serve as property coordinator, track equipment upgrades, movement and accountability of individual items, often with high dollar values.Essential
35Manage the fiscal related functions for CTC. Prepare management reports, fiscal year continuation budgets and other financial status reports. Provide analysis and interpretation of information that is gathered/received; provide cost projections; prepare and review /grant/contract proposals in compliance with granting agency requests; perform advanced professional accounting functions; prepare management reports and trends analyses; ensure compliance with internal and external funding and reporting requirements; assign costs associated with fiscal activities; and manage and provide expertise in service/recharge centers. Assist with current and future revenue and expenditure projections. Allocate resources necessary to meet needs. Develop and implement fiscal monitoring systems. Oversee foundation and program income accounts. Implement policies and procedures. Recommend and assist in the implementation of fiscal goals and objectives. Coordinate, maintain and monitor campus Functional Use Survey, building leases, travel mileage account and equipment inventory. Signature authority for campus budget revisions, labor redistributions and journal vouchers for both F1 & F2 funding sources. Oversee purchasing and travel functions; develop/revise budgets with dean approval, change orders and determine and authorize funding sources for same. Review other various campus contracts to include Memorandums of Agreements, Memorandums of Understanding, and other fiscal related agreements to include lease management to ensure compliance and submission for appropriate signature authority.Essential
35Serve as Chief Financial Adviser to CTC Dean on daily operations including fiscal and facilities related issues. Serve as an integral part of the CTC Dean''s Council and management team. Oversee administrative functions of CTC units located across ten locations by facilitating clear communication, continuity of policy and regulations and compliance. Collaborate in development of short and long range strategies for the college. At direction of CTC Dean, represent CTC in college and university settings. Direct/manage/supervise staff to guide in all fiscal related departmental processes; serve as strategic advisor in developing short and long term financial planning for the department(s) and college; develop programs, systems, processes and procedures; provide expertise, advise and recommendations on complex issues to executive management; authorized to commit the organization to expenditures. Provide primary management of $13M+ budget including tuition and fees, state appropriation, grant, match and designated funds -- involving complex working programs in the areas of instruction, life-long learning, service and community engagement. Prepare budget revision as necessary, prepare management reports and internal budget reports at the request of Dean. Develop and manage fiscal year end closeout procedures and create continuation budget. Plan, forecast and analyze financial data of the Campus. Develop and manage budgets in conjunction with grant proposal development and grant management.Essential

The successful candidate will be responsible for directing the day-to-day fiscal and facilities operations of CTC, located in 9 locations across the greater Fairbanks area including Delta Junction and will be the primary expert in the development and management of the CTC budget.  The position is tasked to identify the means to balance needs of faculty, administration, students, and agencies, with state, federal and university requirements within CTC funding levels.  The successful candidate will analyze and resolve significant problems requiring considerable analysis of multiple components or conflicting issues and must be prepared to handle any situation and make appropriate decisions or referrals.

UAF CTC is responsive to local and regional vocational and technical training needs, and focuses on workforce development to meet the needs of the region and the state. UAF CTC's programs also provide students with the academic framework to help them achieve their higher education goals, whether it is to complete and associate of arts degree or transfer to a baccalaureate program.

In addition, UAF CTC provides career training and development opportunities through workforce development and professional development programs. Staff and faculty have forged close ties with businesses and local agencies, enhancing instruction and increasing job placements.

UAF CTC employs a diverse population of approximately 40 full-time faculty and 300 adjunct faculty who are represented by two unions and a staff of about 40. Approximately 3300 students attend UAF CTC. They are culturally diverse and include many non-traditional students and students from the military community.  

KNOWLEDGE/SKILLS/ABILITIES:

Demonstrated supervisory, planning, problem solving, and decision making skills and the ability to plan, coordinate, and direct work of subordinate staff. Thorough knowledge of the principles and practices of governmental budgeting and accounting. Advanced analytical experience using sophisticated, integrated financial management systems. In-depth understanding of union contracts and workload processes. Requires knowledge and judgment of inter-relationships between academic and financial information. Ability to interpret and apply federal, state and University regulations relevant to CTC's activities. Knowledge of space planning procedure and standards. Capital planning analysis skills.

REQUIRED EXPERIENCE:

5 years experience in a financial field, with management and supervisory experience.

TYPICAL EDUCATION OR TRAINING:

Bachelor's degree in relevant field and five years progressively responsible experience, or an equivalent combination of training and experience.

This is a full-time, Grade 81, minimum $63,565 annually, DOE, 12-month position complete with a competitive salary and UA employee benefits package. This position is open until filled with the initial application review taking place on April 6, 2020.  To ensure your application is considered, apply by 11:59 pm, April 5, 2020.  Applications received after this date may not be considered.

Please attach the following to complete your application:

  • Resume
  • Cover letter detailing your qualifications for this position
  • 3 professional employment references to include names, professional relationship, address, email address and contact phone number(s).

Background Check:

The successful applicant is required to complete a background check.  Any offer of employment is contingent on the background check.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process.  if you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and education institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment.  During the probationary period, employment may be terminated for no reason or any reason.  Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

Drug-Free Workplace:

University of Alaska is a Drug-Free Workplace.

Tobacco-Free Campus:

University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have difficulty applying to this posting or have questions about this position, please contact University of Alaska Human Resources at 907-450-8200.

Advertised: Alaskan Daylight Time
Applications close:

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