Development Coordinator

Apply now Job no: 514499
Classification:Development 2
Grade:Grade 78
Work type:Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA VC University Advancement
Location: Anchorage
Categories: Communications/Public Relations/Marketing, Development/Alumni Affairs

Position Summary:

The development (philanthropy) programs at University of Alaska (UA) seek to increase philanthropic support to UA, and build long-term relationships with donors, engaging them throughout their lives in the University.

Duties:

15• Review attendees list for events with gift officers to ensure strategic attendance. • Support planning, implementation, and coordination of events which may require driving. This may include coordination of event planning meetings, tracking attendees, catering, reservations, and on-site support, such as attendee check-ins, directions, set-up, and parking. • Coordinate event follow up, including prospect contact as needed.Essential
25• Manage a portfolio of donors in the $1,000 - $25,000 range, including adding new discovery prospects and subtracting those who are no longer on the path to donate • Pipeline major gift development and make recommendations for donors to be transferred to major gift portfolios. • Document all donor work.Essential
60• Responsible for keeping philanthropy programs and strategies on track and moving forward together with Senior Development Officers. • Liaise with prospect research and keep Senior Development Officers apprised of donor information. • Identify gaps in cultivation and stewardship and propose ways to close the gaps to Director of Philanthropy. • Work on special projects as needed. • Enter and maintain up-to-date records in donor database (Raiser's Edge). • Prepare in coordination with the Director of Philanthropy, acknowledgment letters, correspondence, proposals, and other materials. • Assist with the coordination of fundraising activities related to key donor relationships and proactively maintain relationships with existing donors to solicit gifts which may requiri. • Coordinate and disseminate materials for meetings to include internal development meetings as well as external donor meetings. • Assist with cultivation of high level gifts and stewardship activities. • Track key dates across the organization and institution. • Assume that agendas, meeting minutes, venues, AV, and post-meeting follow up are timely, comprehensive, and necessary. • Build a network of relevant contacts, and stay informed on current university initiatives and activities. • Prepare and compose correspondence which may include drafting letters or memorandums, and/or initiating correspondence requiring knowledge of procedures and processes. • Represent the development team in matters as authorized. • Represent Senior Development Officers or Annual Giving Officer at meetings to furnish or obtain information on major gift prospects. • May supervise or coordinate a specialized function. • May develop, organize and administer processes for soliciting and maintaining donors’ and potential donors’ records. • Coordinate activities with internal and external constituents. • Supervise special events to ensure positive outcome, coordinate large/specialized projects or events on and off site which may require driving.Essential

Job Summary:

The Development Coordinator provides advanced program liaise to one or more major gift officers, as well as to the annual giving effort. The Coordinator will work with major gift officers, all universities in the UA System, and with the UA Foundation team, on support for donor relationship management, from research through donor relations, and on coordination with colleagues across the system.

The position will complement university philanthropic activity by focusing on high annual giving and pipeline level donors ($1,000 - $25,000). The Development Coordinator will also contribute to annual giving efforts, donor stewardship and donor relations, and management of fundraising events.

The ideal candidate thrives in a fast-paced environment and enjoys being part of a collaborative team. They have excellent communication skills, enjoy working with a wide variety of people, and can multitask and prioritize quickly and professionally in response to requests from donors and UA leaders. This role requires patience, flexibility, sharp attention to detail, a high level of professionalism, a strong sense of priorities, and a superb level of tact and discretion.

The ideal candidate must be extremely detail-oriented, able to handle confidential material discretely and responsibly, and interact professionally with a wide spectrum of individuals at various leadership levels. Strong organizational and interpersonal skills are required, as well as the ability to be flexible, take initiative, and prioritize responsibilities.

Knowledge/Skills/Abilities:

• Perform specialized complex programmatic work requiring independence, judgment, and initiative in determining development team needs, in prioritizing and organizing work, and in determining the appropriate action to be taken.
• Ability to work independently completing duties, as well as collaboratively and creatively in support of larger team efforts.
• Ability to analyze situations and solve problems independently.
• Ability to multi-task and prioritize, managing multiple projects and shifting priorities in a deadline-driven environment.
• Highly developed customer service skills.
• Ability to interact professionally and maintain positive relationships with a wide spectrum of individuals at various leadership levels within the university system and larger community.
• Effectively communicate and coordinate within a university organizational structure.
• Proficiently work with databases. Experience using Raiser's Edge a plus. Knowledge of advanced computer programs and operations.
• Advanced internet research skills, Familiarity with donor research sources, such as Foundation Directory and Guidestar.
• Demonstrated proficiency in the use of common office software, including Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook) is required. Additional proficiency in Adobe Acrobat Professional Suite preferred. Knowledge of relational databases and the Banner system. Knowledge of computer programs of intermediate difficulty.
• Ability to create reports for management using data gathered from various sources.
• Investigate, analyze, and synthesize large quantities of data into a user-friendly and concise format for university staff.
• Develop, maintain, and track records or confidential or complex files
• Take a tactful and ethical approach to fundraising tasks.
• Understanding of how the university’s mission and values are reflected in position responsibilities.

Required Experience:

• Minimum of 4 years of related administrative and work experience, preferably in a professional office or university setting, with experience in progressively responsible positions; OR, an equivalent combination of education and experience.

• Strong organizational skills are required, as well as the ability to be flexible, take initiative, and prioritize responsibilities.

• Effective communication and interpersonal skills, with an ability to collaborate with individuals from a diverse set of disciplines and backgrounds.

• Demonstrated ability to handle confidential materials, including personal donor details, discretely and responsibly.•Demonstrated initiative and interest in the field of fundraising and philanthropy

• Unrestricted Alaska Driver's License or the ability to obtain within the first 60 days of employment.

Typical Education or Training:

• Bachelor’s degree or equivalent preferred; or an equivalent combination of training and experience.

Application Instructions:

Please attach a cover letter, resume, and contact information for at least three professional references.  

Review Date:

February 27, 2020

Background Check:

The successful applicant is required to complete a background check.  Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment.   During the probationary period, employment may be terminated for no reason or any reason.  Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska Anchorage that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAA. 

Tobacco-Free Campus:

UAA Campus is a tobacco free campus. 

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution.  The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination

 

 

Advertised: Alaskan Standard Time
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