Project Coordinator

Apply now Job no: 514015
Classification:Administrative Specialist 2
Grade:Grade 78
Work type:Staff Full-time
Administrative Unit:University of Alaska Statewide
School/Business unit:UA Data Strategy & IR 4
Location: Fairbanks
Categories: Administrative/Personnel, Business/Accounting/Finance, Communications/Public Relations/Marketing, Office/Clerical

Position Summary:

Are you a tech-savvy, goal-oriented person? This position resides in the University of Alaska Data Strategy and Institutional Research Office. This office is key providing decision-makers the information they need to promote and support decisions that meet requirements and improve success on behalf of the University of Alaska.

Duties:

20Serve as webmaster: Independently design, implement and maintain highly visible website; develop and communicate unit policy for website use and posting; provide guidance and training on proper website maintenance for specific content areas maintained by staff and to achieve day-to-day and long-term objectives. Serves as department expert in area of web design. These duties are similar to those of an IS professional II, web designer. Knowledge of multiple systems and ability to understand how systems relate to one another. Conduct pagination in designing new site pages and materials. Monitor website size, corresponding with OIT department to scale down.Essential
25Serve as project manager/editor for highly visible university publications such as UA in Review, UA Key Performance Indicators, Board of Regents materials, etc. Request, collect, organize, compile and edit materials; design and format publications for a wide audience distribution; proofread typed materials for content, grammar and typographical errors; use desktop publishing software; work closely with analysts, graphic artists, print shops, and others to complete publications by established deadlines. Control work flow and timing to ensure timely publications; provide professional publication consultation. Monitor publications, budget and project progress, establishing method to do so, recommend project revision as needed. These duties are in alignment with those of an information officer or an editorial specialist. Knowledge of techniques and industry standards for publications, writing, editing, formatting, composing, and producing written, web, and digital materials for news, public information, and educational outreach. Monitor and update publication mailing and distribution list. Conduct pagination in Excel, InDesign, Adobe Acrobat, etc. Review and approve final versions of publications for printing.Essential
5Other duties as assigned.Essential
50Exceptional public administration, government relations, management and organizational skills, including ability to successfully multi-task and function efficiently and accurately in a demanding, high pressure, fast paced, and confidential executive office environments. Executive level support for the Associate Vice President: meeting and event scheduling, agendas, and meeting minutes; correspondence; answer routine inquiries; mail; filing; equipment inventory; coordinate office equipment repair; procurement, travel coordination functions; project, manage and monitor unit budget. Responsible for authorizing expenditures, monitors fiscal activity, maintains budget and fiscal records, develops budget, manages overall budget and forecasts expenditures. Ability to interact effectively across all levels of a complex organization. Excellent leadership and diplomacy, judgment, problem-solving and decision-making, conflict resolution, analytical, critical thinking, and time management. Troubleshoot and resolve problems that may arise during day-to-day office operations. Ability to express ideas clearly and effectively orally and in writing. Initiative to draft responsive communications, and research and collect materials. Knowledge of higher education organizational structure, processes, and laws and regulations applicable to higher education. Good understanding of data services, institutional research and analytical work. Knowledge of various computer programs (ex: Banner and other University of Alaska enterprise systems, InDesign, Word, Excel, PowerPoint, Adobe Acrobat, email, internet) and ability to troubleshoot technological problems. Ability to hire, train, supervise, evaluate, motivate, advise, and manage performance of student workers; delegates tasks and projects. Exercises initiative to assemble and analyze information and materials on a wide scope of issues. Exercises initiative to identify, develop, and implement improved procedures and systems, and drafts written procedures, memos and letters. Knowledge of communication best practices. Coordinate and communicate event activities involving internal and external customers. Coordinate and reconcile event catering; representational allowance. Responsible for onboarding new employees. First point of contact for HR and department employee requests. Coordinating with HR PPA for managing job postings, vacancies, applicants, and overall job process.Essential

Do you enjoy the challenge of learning new skills, planning and helping people? Are you organized and a good communicator? Then UA Data Strategy and Institutional Research is looking for you!

KNOWLEDGE/SKILLS/ABILITIES:

Proficient in a web content management application such as Roxen or OU Campus; a professional publication management application such as InDesign; and office software applications, i.e. Microsoft Office Suite, email, internet, and scheduling. Knowledge of relational databases, such as the Banner system. Knowledge of computer programs of intermediate difficulty. Basic fiscal skills. Ability to multi-task and prioritize projects. Ability to communicate effectively. Leadership, problem-solving, organization, attention to details, multi-tasking and decisiveness are all required abilities. Knowledge of University of Alaska Travel Regulations & Policies and University Purchasing Regulations & Policies.

REQUIRED EXPERIENCE:

Demonstrated experience in web design, editing or publications management. Progressively responsible experience in office management in an administrative setting. Experience in executive and confidential correspondence, proficient with Microsoft Office Suite Software.

TYPICAL EDUCATION OR TRAINING:

Associate's degree or equivalent combination of training and experience. Bachelor degree preferred. Preferred knowledge of OU Campus, Roxen, InDesign and PowerPoint. Supervisory and higher education administration experience preferred.

This is a full-time, Grade 78, minimum $23.60/hr, DOE, 12-month position complete with a competitive salary and UA employee benefits package.  This position is open until filled with the initial application review taking place on March 12, 2020.  To ensure your application is considered, apply by 11:55 pm, 3/12/2019.

TO APPLY: 

This position is open until filled. To ensure your application is considered, include a cover letter, resume, and three professional references. 

BACKGROUND CHECK: 

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check. 

NOTICE:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:  www.alaska.edu/nondiscrimination

PUBLIC DISCLOSURE STATEMENT

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

PROBATIONARY PERIOD: 

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat. 

University of Alaska is a Drug Free Workplace.

TRAINING POLICY:

It is the policy of the University of Alaska that all employees are required to attend training to meet the requirements of the positions they hold and to complete the required training within a specified period of time to remain employed at UA. 

CONTACT INFORMATION:

If you have any questions regarding this position, please contact the University of Alaska HR at 907-450-8200.

Advertised: Alaskan Standard Time
Applications close:

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