Testing Assistant Lead

Apply now Job no: 513980
Classification:Administrative Generalist 3
Grade:Grade 76
Work type:Staff Part-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF eCampus
Location: Fairbanks
Categories: Office/Clerical, Student Affairs/Services

Position Summary:

eCampus is accepting applications for a Testing Assistant that supports our day to day activities in our Exam Center. Applicants must have at least two years of office/administrative/testing experience or an equivalent combination of training and experience.

Duties:

10Administers and supervises weekend testing events; network and form partnerships with off-site companies to provide educational contract services to the community and state; hire and conduct training session for 2-15 temporary testing personnel for national testing.Essential
10Prepare invoices and billing for communication with testing vendors. Receive, record, and crosscheck payments and prepare weekly deposits. Work with the eCampus fiscal officer as necessary to reconcile test fee payments, deposits and accounts.Essential
10Regularly collect and chronicle test data for records and special reports. Working with the Testing Manager, prepare an annual report summarizing the number of tests administered by vendor and type. Assist with the maintenance of various Administrators's Handbooks for all exams administered and perform updates on policies and procedures related to all tests administered.Essential
70Assist in proctoring and administration of the more than 60 different exams offered through Testing Services and over 6,000 exams offered annually through eCampus. Administer computer-based and paper/pencil exams including checking-in candidates, collecting fees, verifying registration information, checking identification for each specific test, completing necessary paperwork for each test, preparing and disbursing supplementary paperwork, preparing necessary supplies and equipment, trouble-shooting computer-based tests via the corporate help desks. Some national tests are offered evenings and weekends so a flexible work schedule may be required within or above a 40 hour work-week. Assist the Testing Manger in the management of local and national exams to include material receipt and storage, room scheduling, arranging weekend tests, observing the testing process and scoring exams (if required); prepare test material for return shipment. Maintain confidentiality of test materials and examinees. Prepare rooms, computers, and related equipment for testing sessions (recorders, head phones, fingerprinting and video devices and timers). Provide accurate information to faculty, students, staff, and the public via email, over the phone, and in person about policies and procedures related to UAF Testing Exam Services as well as high stakes testing companies. Schedule testing candidates via telephone and in -person utilizing various software programs. Work with UAF's rural campuses and satellite testing centers to coordinate testing needs and provide support. Set up testing with non-affiliated institutions for private proctoring and testing. Serves as administrator of record with test vendor companies, maintaining communication with vendors to ensure UAF compliance. Manage all aspects of Testing Services in the absence of the Testing Coordinator.Essential

INTERNAL RECRUITMENT ONLY

This recruitment is open internal to current UA employees as a promotional opportunity or those otherwise eligible to apply to internal postings.

About this position:

This is a part-time, Grade 76, minimum $19.15/hr, DOE, 12-month position complete with a competitive salary and UA employee benefits package.

Knowledge/Skills/Abilities:

Ability to multi-task using various software programs simultaneously. Demonstrates organizational skills including the ability to initiate and complete assigned tasks with accuracy, proficiency, and independence. Excellent oral and written communication. Exam proctoring.

Required Experience:

Two years of office/administrative experience or an equivalent combination of training and experience.

Typical Education or Training:

High School Graduate

Special Instructions to Applicants:

Interested applicants must apply online.  If you need assistance applying to this posting, please contact UA Human Resources at (907) 450-8200.

APPLICATION CLOSING DATE:

This position is open UA Internally for five days with the initial application review taking place on November 18, 2019.  To ensure your application is considered, apply by 11:55 pm on November 17, 2019.  Applications received after this date may not be considered.  If an adequate pool of applications is not received at that time, applications will be reviewed by date received until the position is filled.  Successful submission of an application does not guarantee employment.

A complete application will include a comprehensive resume, cover letter, and contact information for three (3) professional references.

Background Check:

The successful applicant is required to complete a background check.  Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment.   During the probationary period, employment may be terminated for no reason or any reason.  Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF.  The policy can be located at:  http://www.uaf.edu/chancellor/policy/04.07.010/

Tobacco-Free Campus:

UAF Campus is a tobacco free campus.  For more information, please go to: http://www.uaf.edu/tobaccofreecampus/

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution.  The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug Free Workplace. University of Alaska is a Drug Free Workplace

Advertised: Alaskan Standard Time
Applications close: Alaskan Standard Time

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