Employee Transition and Benefits Specialist

Apply now Job no: 513711
Classification:Human Resources Professional 3
Grade:Grade 79
Work type:Staff Full-time
Administrative Unit:University of Alaska Statewide
School/Business unit:SW Human Resources
Location: Anchorage
Categories: Human Resources

Position Summary:

The Employee Transition and Benefits Specialist is responsible for supporting and communicating UA’s benefits and wellness program. This position will provide excellent customer service and support to employees.

Duties:

100Responds to employee and dependent questions regarding UA benefits Schedule new employee benefits orientation. Ensure all new benefit-eligible staff and faculty are scheduled and attend orientation or otherwise receive benefit information. Ensure all appropriate benefits documents are completed and submitted within the required timeframe. Prepares for and conducts bi-weekly new employee orientation. Prepares new employee packets. Conducts benefits briefings for potential new hires. May meet one-on-one with new hires regarding benefits eligibility and enrollment. Serves as Family Medical Leave (FML) request intake person. Maintains medical leave database, including reports, processing and distribution of documents and notifications, and initial approver. Sends out approval or denial notices in a timely manner and reports to Senior Employee Transition and Benefits Specialist. Maintains FML files in accordance with HIPAA and standard privacy practices. Documents FML files with all communications regarding each FML request and its status. Responsible for meeting timelines, tracking and processing FML actions and following through on requirements. This position is responsible for making independent decisions regarding approval of medical leave and advises staff/faculty regarding FML. Conducts employee experience interviews and tracks reasons why employees decide to leave. Sends out appropriate employee experience survey packets to all terminating employees. Submits COBRA eligibility information using the current UA process in accordance with timeline requirements. Develops and updates the UA COBRA notification process and administers documents to provide notice of eligibility to current COBRA vendor, ensuring all eligible employees receive COBRA information and application within the legal timeline. Maintains appropriate logs. Retirement verifications - approves and processes all distribution requests for retirement funds for UA employees. Performs other duties as assigned.Essential

This recruitment is open internal to current UA employees as a promotional opportunity or those otherwise eligible to apply to internal postings.

KNOWLEDGE/SKILLS/ABILITIES:

Requires basic understanding of HR (payroll, personnel, benefits, recruitment, budget), including HR processes, HR theory, and HR Compliance
Knowledge of personnel policies, regulations, and practices
Compliance knowledge regarding state and federal legislation (e.g. COBRA, FMLA, HIPAA, Labor and employment laws)
Strong accuracy, attention to detail, and organization skills
Excellent customer service and interpersonal skills
Intermediate skills with Microsoft Office applications: Word, PowerPoint, Excel, Outlook
Excellent oral and written communication skills
Analytical skills that demonstrate the ability to research and resolve discrepancies
Must be skilled at identifying and proactively addressing problems or potential risks
Must be able to adapt to new system interfaces with ease
Must be able to prioritize workload independently and meet deadlines under stressful situations
Must be flexible and able to work in an environment of change
Must be able to foster a collaborative team environment
Must be able to recommend actions for improvements to current processes

REQUIRED EXPERIENCE:

Minimum of two years of experience in human resources, benefits or related activities.

TYPICAL EDUCATION OR TRAINING:

Bachelor’s degree in Human Resources or related field or an equivalent combination of training and experience or an equivalent combination of training and experience.

This is a full-time, Grade 79, minimum $25.82/hr, DOE, 12-month position complete with a competitive salary and UA employee benefits package.  This position is open until filled with the initial application review taking place on October 14th, 2019.   To ensure your application is considered, apply by 11:55 pm, 10/13/2019.  Applications received after this date may not be considered.

If you need assistance applying to this posting, please contact the UA Talent Acquisition Team @ 907-450-8200 or email ua-hrtalent@alaska.edu.

Background Check:

The successful applicant is required to complete a background check.  Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment.   During the probationary period, employment may be terminated for no reason or any reason.  Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF.  The policy can be located at:  The policy can be located at:  https://www.uaf.edu/chancellor/initiatives-and-policies/policy/04.07.010.php

Tobacco-Free Campus:

UAF Campus is a tobacco free campus.  For more information, please go to: http://www.uaf.edu/tobaccofreecampus/

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution.  The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination

NOTICE:

An Equal Employment Opportunity/Affirmative Action employer and educational institution.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

 

Advertised: Alaskan Daylight Time
Applications close: Alaskan Standard Time

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