Toolik Field Station Expeditor

Apply now Job no: 512949
Classification:Campus Services Generalist 3
Grade:Grade 75
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Institute of Arctic Biology
Location: Fairbanks
Categories: Other, Office/Clerical, Research/Science/Grants

Position Summary:

Toolik Field Station is a remote scientific reach station located 360 road miles north of Fairbanks on the rural Dalton Highway. The population of the station can vary from 3 to 150 residents at a time (over 400 different individuals annually) coming from all over the world. This position supports the residents and staff at the station from the Toolik support offices located on the UAF campus, as well as periodically in residence at Toolik Field Station. The position is full-time through the summer, spring and fall field seasons (approximately 7-8 months) and half-time through the winter field season (4-5 months). The exact breakdown will depend on levels of use of Toolik Field Station and other factors.


10Project assistance to research groups using Toolik Field Station. This position communicates and coordinates with projects working out of Toolik Field Station on issues relating to transportation, logistics, supplies, and procurement. This includes ensuring that requested supplies are forwarded to camp in a timely and appropriate manner. EssentialEssential
15Logistics Coordination. This position fills in for duties under the logistics coordinator in times of high demand or leave of another employee. These duties include the scheduling of a vehicle fleet, transportation coordination of TFS staff and users, and coordination with on-site TFS staff on Fairbanks support needs. EssentialEssential
15Shipping and receiving. This position performs shipping and receiving functions for Toolik Field Station. This includes logging and labeling of all freight between Fairbanks and TFS. This position maintains this information in an online tracking system. This position helps research projects from around the world to prepare shipments of sometimes technical and hazardous equipment to and from home institutions to Toolik Field Station. EssentialEssential
25Expediting, pickup, delivery, and procurement of field station and project supplies. This position receives supply requests, checks requests for accuracy prioritizes requests, and picks supplies up at vendors around Fairbanks, and occasionally uses a departmental Procard to procure items. Requests come from multiple departments, including maintenance, GIS, environmental monitoring, meteorological station, camp operations, and food service. Requests can be technical and complex in nature and require a technical understanding of each operation. EssentialEssential
25Maintenance of Toolik Field Station vehicle fleet. The TFS logistics office manages a fleet of around 9 NSF federally plated trucks, 4 UAF trucks, some IAB legacy trucks, and variable numbers of out of state project trucks. All trucks are operated on the remote and demanding Dalton Highway. This position assists the Logistics Coordinator with the scheduling and operation of the truck fleet with approximately 100 round trips and hundreds of individual passengers on the Dalton Highway annually. This position assists the Logistics Coordinator in the maintenance of the entire truck fleet, including simple maintenance (bulbs, fluids,…etc.), washing, cleaning, 360 degree maintenance and safety checks, repair to CB radios and toppers, and coordination with repair shops in town. Major maintenance and repairs are contracted with local shops. Maintenance records are required to be maintained. This position performs driving orientations for drivers of TFS vehicles with emphasis on Dalton Highway driving safety. This position maintains driving records as per federal insurance and UAF requirements. EssentialEssential
5Daily logistics office tasks. This position answers telephones, fields questions, assists visiting researchers with local support, collects and distributes mail, and maintains storage areas. EssentialEssential
5Travel to Toolik Field Station. This position will be required on occasion to drive groups consisting of staff and researchers between Fairbanks and Toolik Field Station. The position will provide safe transportation along a remote, industrial, and sometimes poorly maintained highway. Short shifts filling in Field Operations or Winter Assistants may be required. EssentialEssential

At TFS our mission is to inspire a greater scientific understanding of the Alaskan Arctic through the support of research and education. As a TFS staff member, you will be part of a team dedicated to providing and assisting in high-quality scientific investigation for a variety of projects. Currently, the station supports a diverse range of users from around the world with the camp population varying from 3 to 160 residents (over 400 individuals annually) throughout the year. This position supports the residents and staff at the station from the Toolik support offices located on the UAF campus, as well as periodically in residence at Toolik Field Station.

The successful candidate job duties will include, but are not limited to:

Broad knowledge of building systems, scientific equipment, vehicle maintenance and repair, construction, and food service operations. Must be knowledgeable in all TFS department areas in order to effectively find substitute products.

Advanced analytical problem-solving skills. Must be able to react to changes to complicated schedules with changing resources.

Knowledge of vehicle operation, maintenance, and repair. Must be familiar with the operation of one-ton trucks, including gas and diesel engines, 4 wheel drive operations, tire changing, and proper maintenance schedules. Must be able to drive and orient others in driving rural Alaska highways.

Knowledge of computer operation, e-mail, spreadsheets, data entry, and online scheduling and tracking systems. The ability to think through basic computer logic to assist the TFS Programmer in diagnosing and remedying problems in custom computer applications.

Skills in freight shipment preparation. Must be able to accurately direct high volumes of freight. Must be knowledgeable of proper shipping methods and techniques including ground, air, and hazardous materials.

Must be able to learn all appropriate Title 49 of the Code of Federal Regulations (CFR) and International Air Transport Association (IATA ) regulations.

Skills in records management. Must be able to maintain accurate procurement logs, travel logs, truck schedules, freight logs, and daily logs.

Strong organizational and planning abilities.

Ability to communicate effectively, both orally and in writing, and to organize and present information.

Ability to exercise good judgment in analyzing situations and making decisions.

Must be able to be certified in forklift operation.

Must be able to travel to the North Slope of Alaska and live and work with a variety of people in a closed environment.

Must be able to physically load trucks and vans with cargo of varying shapes, sizes, and weights.

Must maintain a valid Alaska's drivers license and meet all UAF and federal driver's requirements.

This is a customer-facing role in a highly community and team-oriented environment. Required soft skills include interpersonal communication, active listening, creativity, adaptability, resourcefulness, conflict resolution, enthusiasm, dedication and interest in the Arctic. Applicants must be excited to work in a culturally diverse, inclusive and responsive environment.

Required Education & Experience: Requires at least six months of work experience or equivalent combination of training and experience related to logistics, procurement, truck fleet operation, and scientific fieldwork.  College coursework and two years of progressively responsible relevant experience or an equivalent combination of training and experience. 49CFR and IATA certification, or the ability to acquire.

This is a full-time, Grade 75, minimum $16.99 hourly, DOE, 12-month position complete with a competitive salary and UA employee benefits package. This position is open until filled with the initial application review taking place on July 15, 2019.   To ensure your application is considered, apply by 11:55 pm, 7/14/2019.  Applications received after this date may not be considered. A complete application will include a resume, cover letter, and contact information for three professional references.


If you need assistance applying to this posting, please contact IAB Human Resources at 907-474-7463. Applicants needing reasonable accommodation to participate in the application and screening process should contact the UAF Human Resources office at 907-474-7700.

Background Check:

The successful applicant is required to complete a background check.  Any offer of employment is contingent on the background check.

Term Position:

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.


Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment.   During the probationary period, employment may be terminated for no reason or any reason.  Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF.  The policy can be located at:

Tobacco-Free Campus:

UAF Campus is a tobacco free campus.  For more information, please go to:

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution.  The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at

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