Grant Analyst

Apply now Job no: 513278
Classification:Fiscal Professional 1
Grade:Grade 78
Work type:Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:Provost Operations
Location: Anchorage
Categories: Business/Accounting/Finance, Office/Clerical, Other

Position Summary:

The Office of Sponsored Programs is hiring for three Grant Analyst positions. These position will do various tasks in support of grant and contracts that are submitted. Duties including but not limited to: overseeing approximately 100 accounts and/or proposals with funding from a few hundred dollars to multi-million dollar receivables, to provide accounting expertise on account balances, aging of payment application, trends in agency funding and payment procedures.

Duties:

10Other duties as assigned.Essential
15Assist in the coordination and development of pre- and post-award research training program from content to delivery designed to educate researchers, staff and faculty. Work with pre- and post-award staff to develop training modules. Responsible for scheduling and the logistics of campus-wide external training opportunities related to research administration. Expert resource on newest issues of importance in the field of sponsored program administration.Essential
20Oversee approximately 100 accounts and/or proposals with funding from a few hundred dollars to multi-million dollar receivables to provide accounting expertise on account balances, aging of payment application, trends in agency funding and payment procedures. Report errant accounts and departments responsible for non-compliance to the Director of Grants and Contracts. Oversight will include: Review and approve/disapprove requisitions, travel documents, revisions, direct pays, job forms, journal vouchers, labor redistributions, signature documents as necessary independently and with complete knowledge of applicable ruling documentation. Prepare and review proposal/grant setups to include accurate and complete field coding as per Banner documentation. Monitor and review level of expenditure, accuracy of expenditure, allowability and responsible spending. Monitor subaward agreements to prompt departments for documentation of justifiable invoicing. Develop accurate and responsible billings, invoices, reporting by retrieving and manipulating data as required by agency and following UA Banner documentation, UAA Grants and Contracts desk procedures. Monitor billing log, balance sheet, and general ledger reports for payment application and aging of receivables. Monitor and maintain proposal/award files in an audit ready state with documentation from setup to closeout of project and subsequent retention according to university and agency retention policies. Prepare spreadsheet tables and reports for independent accounts with matching requirements as needed utilizing Q-Menu and Banner Finance reporting.Essential
25Guide Principal Investigators, Fiscal Managers, and other department personnel in the resolution of problem account reconciliation utilizing expertise gathered through knowledge of complex and various documentation. Consultancy service and liaison between sponsoring agencies & Principal Investigators on budgetary, procedural. and payment management. Monitor individual grant activity for allowability to grant terms, account coding for accuracy in reporting, budget terms and allocability using federal, state, or agency requirements. Coordinate and provide accurate and complete information to procurement, accounts payable, travel, HR departments to assist in the proper cost coding of expenses.Essential
30Maintain currency with the newest information and any changes which requires reading, reviewing, interpreting and analyzing agency Request for Proposal, Award Agreement, CFDA authorization, Uniform Guidance, OMB Federal Circulars A-21, A-110, A-133, EDGAR, Agency policies and procedures, UA BOR policy and procedure, UA Accounting Manual, UA F&A negotiated agreement, State of Alaska Procurement Rules and Regulations, UA and UAA Human Resources policies and procedures, UA travel regulations, UA and UAA Financial Aid requirements, Grants & Contracts policy and procedure manuals. Serve as the resource for time and effort reporting, faculty workload assessment, collective bargaining information, job forms, and labor redistributions. Accumulate knowledge for Office of Sponsored Programs Leadership Team so that the Team can assess problem resolution and create or modify policies and procedures. Perform analysis to ensure internal issues are resolved and expensing of funding is compliant to policy and to the wishes of the sponsoring agency.Essential

The Office of Sponsored Programs is hiring for three Grant Analyst positions.

 

Application Requirements:

  1. Cover Letter
  2. Resume/CV
  3. Please provide three professional references (two of these references must be a current/previous direct supervisor)

Knowledge, Skills and Abilities:

Knowledge of generally accepted accounting principles. Strong verbal and written communication skills. Ability to quickly learn new things and teach to others. Must be able to work as a member of a team with input from multiple sources. Comfortable in public speaking. Expert in the use of word processing, spreadsheet, and other software. Banner ability to view screens and interpret budgets and expenditure activity. Professional verbal and written communication skills, ability to provide supportive customer service. Must be able to multi-task, prioritize and re-prioritize on a regular basis. Must have ability to meet deadlines consistently.

Required Experience: 

Minimum six months relevant experience with a bachelor's degree in a relevant field. More experience necessary if holding less than a bachelor's degree.

Typical Education:

Bachelors degree in accounting, statistics, or related field and six months professional fiscal experience, or an equivalent combination of education, training and experience.

 

Duties Include:

30%: Maintain currency with the newest information and any changes which requires reading, reviewing, interpreting and analyzing agency Request for Proposal, Award Agreement, CFDA authorization, Uniform Guidance, OMB Federal Circulars A-21, A-110, A-133, EDGAR, Agency policies and procedures, UA BOR policy and procedure, UA Accounting Manual, UA F&A negotiated agreement, State of Alaska Procurement Rules and Regulations, UA and UAA Human Resources policies and procedures, UA travel regulations, UA and UAA Financial Aid requirements, Grants & Contracts policy and procedure manuals. Serve as the resource for time and effort reporting, faculty workload assessment, collective bargaining information, job forms, and labor redistributions. Accumulate knowledge for Office of Sponsored Programs Leadership Team so that the Team can assess problem resolution and create or modify policies and procedures. Perform analysis to ensure internal issues are resolved and expensing of funding is compliant to policy and to the wishes of the sponsoring agency.

25% Guide Principal Investigators, Fiscal Managers, and other department personnel in the resolution of problem account reconciliation utilizing expertise gathered through knowledge of complex and various documentation. Consultancy service and liaison between sponsoring agencies & Principal Investigators on budgetary, procedural. and payment management. Monitor individual grant activity for allowability to grant terms, account coding for accuracy in reporting, budget terms and allocability using federal, state, or agency requirements. Coordinate and provide accurate and complete information to procurement, accounts payable, travel, HR departments to assist in the proper cost coding of expenses.

20% Oversee approximately 100 accounts and/or proposals with funding from a few hundred dollars to multi-million dollar receivables to provide accounting expertise on account balances, aging of payment application, trends in agency funding and payment procedures. Report errant accounts and departments responsible for non-compliance to the Director of Grants and Contracts. Oversight will include: Review and approve/disapprove requisitions, travel documents, revisions, direct pays, job forms, journal vouchers, labor redistributions, signature documents as necessary independently and with complete knowledge of applicable ruling documentation. Prepare and review proposal/grant setups to include accurate and complete field coding as per Banner documentation. Monitor and review level of expenditure, accuracy of expenditure, allowability and responsible spending. Monitor subaward agreements to prompt departments for documentation of justifiable invoicing. Develop accurate and responsible billings, invoices, reporting by retrieving and manipulating data as required by agency and following UA Banner documentation, UAA Grants and Contracts desk procedures. Monitor billing log, balance sheet, and general ledger reports for payment application and aging of receivables. Monitor and maintain proposal/award files in an audit ready state with documentation from setup to closeout of project and subsequent retention according to university and agency retention policies. Prepare spreadsheet tables and reports for independent accounts with matching requirements as needed utilizing Q-Menu and Banner Finance reporting.

15% Assist in the coordination and development of pre- and post-award research training program from content to delivery designed to educate researchers, staff and faculty. Work with pre- and post-award staff to develop training modules. Responsible for scheduling and the logistics of campus-wide external training opportunities related to research administration. Expert resource on newest issues of importance in the field of sponsored program administration.

10% Other duties as assigned.

 

NOTICE:

The University of Alaska is an Equal Employment Opportunity/Affirmative Action employer and educational institution. Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act. EOE/M/F/Vet/Disabled.

Advertised: Alaskan Daylight Time
Applications close: Alaskan Daylight Time

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