UAF CTC - Temporary Clerical - Program Assistant

Apply now Job no: 513031
Classification:Temporary Clerical Casual
Grade:Temporary Staff Grade 74
Work type:Temporary
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Community and Technical College
Location: Fairbanks
Categories: Office/Clerical

Position Summary:

The University of Alaska Fairbanks Community and Technical College is looking for temporary clerical assistants to provide faculty and staff with general administrative support for our programs. Flexible hours are available. Specific duties vary depending on the program or unit assigned.

Duties:

100Provide clerical and administrative support for various departments of the UAF Community & Technical College, which may include, filing, copying, faxing, composing letters and memos, spreadsheet creation and maintenance, creation of reports, fliers or signs using word processing or publishing software, log maintenance, assistance with accounts payable/receivable duties, minor purchasing duties, PC data entry, records maintenance and cash handling duties. Process incoming and outgoing intercampus mail as well as federal mail including preparation of expedited letters and packages. Receive and distribute vendor expedited service deliveries. Assist with special projects as assigned by various staff and faculty. Perform courier duties for daily errands to various University and non-University locations. Research, as assigned, using the BANNER system. Assist in preparation/clean up for special events and functions for UAF CTC. Act as receptionist and first point of contract with clientèle by telephone and in person, answering questions on programs, policies and procedures.Essential

The successful candidate must possess the ability to perform delegated administrative and clerical to meet established deadlines, ability to courteously handle and deal with a wide variety of public contact both on the telephone and in person, ability to work cooperatively with a wide variety of people, knowledge of office practices and procedures and the ability to maintain confidentiality at all times.

Duties may include those indicated below, however, specific duties will vary depending on the program or unit assigned:

Filing, copying, faxing, composing letters and memos, spreadsheet creation and maintenance, creation of reports, fliers or signs using word processing or publishing software, log maintenance, assistance with accounts payable/receivable duties, minor purchasing duties, PC data entry, records maintenance and cash handling duties. 

Process incoming and outgoing intercampus mail as well as federal mail including preparation of expedited letters and packages. Receive and distribute vendor expedited service deliveries.

Perform courier duties for daily errands to various University and non-University locations.

Assist in preparation/clean up for special events and functions for UAF CTC.

Act as receptionist and first point of contract with clientèle by telephone and in person, answering questions on programs, policies and procedures.  

Assist with special projects as assigned by various staff and faculty.

Research, as assigned, using the BANNER system.

UAF CTC offers 40 associate degrees, certificates, and occupational endorsements at 9 locations throughout Fairbanks and the Tanana Valley of Interior Alaska. UAF CTC is responsive to local and regional vocational and technical training needs, and focuses on workforce development to meet the needs of the region and the state. UAF CTC's programs also provide students with the academic framework to help them achieve their higher education goals, whether it is to complete an associate of arts degree or transfer to a baccalaureate program.

In addition, UAF CTC provides career training and development opportunities through workforce development and professional development programs. Staff and faculty have forged close ties with businesses and local agencies, enhancing instruction and increasing job placements.

UAF CTC employs a diverse population of approximately 40 full-time faculty and 300 adjunct faculty who are represented by two unions and a staff of about 30. Approximately 3300 students attend UAF CTC. They are culturally diverse and include many non-traditional students and students from the military community.  

Please attach a cover letter detailing the clerical assistance you feel qualified to provide, comprehensive resume and the name, address, email and phone number for three professional references.  

SUCCESSFUL SUBMISSION OF AN APPLICATION DOES NOT GUARANTEE A JOB OFFER NOR REVIEW OF APPLICATION MATERIAL.

Background Check:

The successful applicant may be required to complete a background check.  Any offer of employment is contingent on the background check.

At-Will:

Pursuant to Board of Regents’ Policy 04.01.055.B, temporary, extended temporary, adjunct, student, casual labor, regular new hire probationary employees and those positions designated by the president as officers and senior administrators of the university are employed at-will.

Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF.  The policy can be located at:  http://www.uaf.edu/chancellor/policy/04.07.010/

Tobacco-Free Campus:

UAF Campus is a tobacco free campus.  For more information, please go to: http://www.uaf.edu/tobaccofreecampus/

Notice of Nondiscrimination:
 
The University of Alaska is an affirmative action/equal opportunity employer and educational institution. The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination

Advertised: Alaskan Daylight Time
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