Director of Business Services
Apply now Job no: 511122
Classification:Administrative Management 2
Work type: Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:Matanuska Susitna College
Mat-Su College, an extended campus of the University of Alaska Anchorage, is seeking a qualified individual for the position of Director of Business Services.
First review of applicants is scheduled for 02/13/2019. Position open until filled.
15 ANNUAL OPERATING BUDGET
- Assist and support executive management with the preparation and submission of annual operating budget requests that incorporate MSC financial plans linked to accreditation core themes and strategic goals while complying with MAU and Statewide directives. Prepare and analyze financial resources, financial needs and provide strategic based recommendations to assist with program request development.
- In conjunction with executive management, set MSC's annual operating budget based on fiscal year General Fund appropriation, program increments or reductions and prepared tuition/fee projections. Identify permanent and temporary revenue sources available for strategic internal re-allocations and set departmental distributions.
- Assist and support executive management with the preparation and submission of MSC's annual funding requests.
- Assist with the budgetary development of MSC grant and contract proposals and awards, UA Foundation funds, and Auxiliary operations.
- Assist student agencies (Student Government, Student Clubs) with the development of annual operating budgets.
- Monitor, negotiate, and prepare vendor contracts for campus operations Essential
- Work as a team leader and builder promoting a service-oriented department that provides the highest caliber of service to the institution's constituencies.
- Provide guidance, motivation, evaluation, counseling, and discipline to subordinates. Establish performance goals and objectives with measurements of performance standards. Provide professional and personal growth and development opportunities. Organize department as appropriate.
- Oversee the functions of the MSC Human Resource Technician who serves as liaison to UAA Human Resources Essential
20 FINANCIAL MANAGEMENT REPORTING
- Prepare financial management reports for MSC and UAA executive management. Project revenues and expenditures and identify and meet targeted carry forwards. Continually maintain operating budgets to ensure authority is adjusted when appropriate and potential over-expenditures are avoided. Meet with departmental chairs and managers on the financial status of their assigned budgets. Prepare and submit all budget revisions, as needed. Provide budgetary training to departments, as needed.
- Monitor grants and contracts financial reports to ensure adherence to planned program expenditures. Monitor financial reports for MSC UA Foundation funds, Loan funds and Agency funds for correct revenue income posting and planned program expenditures.
- Reconcile fund balances, implement budget revisions, and correcting JVs as necessary. Monitor MSC Capital fund and supplemental Capital fund. Essential
20 FINANCIAL STUDIES
- Respond to all requests for analytical fiscal studies and analyses solicited from local, university, state, and other external agencies regarding MSC budgetary status.
- Develop and prepare comprehensive and informative analysis of budgetary information by evaluating the recipients' needs, determining what information is required, developing an appropriate format for presenting data, and determining the appropriate sources for gathering the required data. Examples for reporting requests and requirements include: UAA Planning and Budget Advisory Council (PBAC), Annual Performance and Annual Financial reports, MSC Component Summaries, Accreditation self-studies, Matanuska-Susitna Borough presentations, Economic self-studies and misc other studies and presentations, as required and requested.
- Prepare and submit monthly MSC Reports for Business Services department Essential
20 PLAN, IMPLEMENT, DIRECT, AUDIT, AND EVALUATE A COMPREHENSIVE PROGRAM OF FINANCIAL SUPPORT FOR MATANUSKA-SUSITNA COLLEGE (MSC).
- Assist and support executive management with short and long term institutional strategic planning, needs
assessment, and program evaluations to ensure assets are strategically directed for maximum return.
Assemble and analyze historical financial data, identify trends, and provide projections to enable better
- Track and report on MSC's planned vs. actual strategic resource allocations and link to MSC's strategic plan and accreditation core theme objectives and outcomes. Update financial performance metrics and compare data and outcomes to peer institutions.
- Follow national best practices addressing current challenges and emerging trends for two year Colleges for more informed and effective advising to executive management. Receive news and updates from the federal and state government funding agencies, higher education publications, and other sources.
- Serve as financial advisor for development events and activities or grant/contract opportunities directed towards promoting and providing external financial support for the College.
- Serve on MSC Executive Leadership Team. Mandatory attendance at MSC College Executive Meetings.
- Act on behalf of executive management in absence for budgetary and administrative decisions. Essential
5 BUSINESS SERVICES AUDIT
- Direct and ensure by procedural development and audit that MSC Business Services departmental transactions are performed in compliance, are auditable, retrievable and that adequate controls exist to maintain security of UA assets. Functions include Budget, AP, AR, Property, Travel, Procurement, Grants/Contracts, Human Resources, and Bookstore.
- Prepare, participate and respond to all internal and external audit requests including grant and contract agency audits. Essential
5 MISC ACCOUNTING
- Reconciliation of monthly bank statement
- Reconciliation of general ledgers for all funding sources.
- Determination of allowance for bad debt
- Setup of semester registration detail codes for tuition/fee charges
- Approves of year-end closing reports
- Calculation of deferred summer tuition and fees Essential
Position requires extensive knowledge and working experience in:
- Strategic planning for educational institutions including revenue/expense forecasting and/or modeling - Governmental/non-profit fund accounting - Developing, maintaining, monitoring, forecasting, analyzing, and reporting on operational budgets
-Internal and external financial audits
-Personnel management with ability to provide effective leadership
-Strong oral and written communication skills
-Computer skills including word processing, spreadsheets, and databases
-Ability to develop and modify goals, objectives, procedures, and projections in response to changing policies, regulations, financial resources, or needs assessment
6 years experience in governmental/non-profit fund accounting
3 years supervisory experience
Typical Education or Training:*
Bachelors Degree in relevant field. Advanced degree preferred.
- Ability to work positively and effectively with auditors, the college community, public officials, and the public at-large.
-Must be a team builder who is highly motivated and a self-starter with a commitment to service and support of the college mission.
-The University of Alaska Anchorage strategic planning and accreditation process and the connection with UAA community campuses
-The University of Alaska’s personnel management policy and procedures
-Banner Finance, Banner HR, & Banner Student
-Report generation via UA Banner, UA QMenu, UA TOAD
-Alternative funding via grant proposals and fundraising
IMPORTANT: Only electronic application materials received through UA Careers will be accepted for this position. Please do not send materials in any other capacity.
Applicants must apply directly to UA Careers to be considered.
When completing the electronic application process on UA Careers, please electronically attach the following documents:
1. Cover Letter
3. Three professional references with contact information
4. Summary statement of your leadership/management philosophy (limit 1 page)
5. Unofficial transcripts
Please address your electronic cover letter to:
Dr. Talis Colberg
8295 E College Dr.
Palmer, AK 99645
If you have questions about this recruitment or would like assistance during the application process, please contact Suzan Labby, via email at firstname.lastname@example.org or by calling (907) 745-9779.
First review of applicants is scheduled for 02/13/2019. Position open until filled.
Advertised: Alaskan Standard Time 30 Jan 2019
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