Procurement & Travel

Apply now Job no: 511097
Classification:Fiscal Technician 2
Grade:Grade 76 (GeoDiff 27%)
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:Bristol Bay Campus
Location: Dillingham
Categories: Business/Accounting/Finance, Other

Position Summary:

The Bristol Bay Campus is looking for a Procurement and Travel person, to join our team.

Duties:

10Troubleshoot and resolve discrepancies associated with the department Pro-card. Reconcile credit card transactions daily. Maintain credit card log and keep monthly statement records. Confirm that all purchasing charges are correct and make corrections to entries as needed. Print and submit the monthly statement within 30 days of the end of the reporting period. Review all dept credit card statements for all cardholders at the Bristol Bay Campus.Essential
30Process travel authorizations and expense reports for campus students, staff and faculty. Train and assist staff, and faculty with the use of SAP Concur and personal travel credit cards. Explain UAF travel regulations to campus staff and faculty. Use department travel card to purchase tickets with airlines and air taxis. Reconcile department travel card. Process travel paperwork for special events and classes as needed.Essential
5Enter equipment into inventory. Maintain equipment inventory. Carry out annual inventory required by UAF. Responsible for ensuring disposal of equipment is carried out in accordance with guidelines as per the funding source that made the purchase.Essential
55Responsible for purchasing for the Bristol Bay Campus including auditing, tracking, and routing purchase requisitions. Work with and train new staff/faculty on BBC’s purchasing process, procedures, and policy. Process PRs and place orders within 10 days of budget authorization. Assists staff/faculty with purchasing including contractual documents, competitive bid orders, sub-awards and all other types of purchasing. Obtain approvals for change orders, monitor and research incomplete documents, coordinate and resolve discrepancies and returns with staff/faculty and vendors to expedite completion of orders and payments. Ensures that all approvals are obtained prior to processing. Coordinate shipping and freight deliveries. Review delivery of materials and equipment, review and audit invoices, and input invoices for payment. Prepare and process journal vouchers to correct any purchasing errors. Process all utility encumbrances and maintain throughout the fiscal year. Create and maintain a utility database to track all utility usage. Review delivery of materials and equipment; review and audit invoices; input and receive invoices for payment within five business days.Essential

This position's duties include but are not limited to: processing all purchasing and receiving, travel authorizations and expense reports, training faculty, staff, and students on processes for purchasing and travel. Reconciling the campus ProCard transactions, maintaining purchasing log and travel log, preparing journal vouchers as needed, and maintaining a utility database to track all utility usage, update and maintain a inventory log of equipment and supplies.

10 month, non-exempt, full-time, term-funded position. Salary: $24.32/hr, DOE.

Knowledge, Skills and Abilities:

Fluent in Microsoft Office Suite and proficient in the use of the internet.
Fluent with Banner and SAP Concur.
Excellent verbal and written communication skills.
Demonstrated successful accounting experience,
Demonstrated successful experience working with purchasing and receiving,
Solid organizational skills.
Preferred:
Knowledge of University Travel Regulations and Procedures.
Demonstrated cultural sensitivity and emotional intelligence.
Knowledge of post-secondary education institutions.
Experience living and working in rural Alaska.

Required Experience:

Demonstrated successful experience in a fiscal related field with at least two years experience working with purchasing and receiving or an equivalent combination of training and experience.

Required Education or Training:

Three years of experience in the areas of accounting, budget or fiscal management.
Three years of post-secondary coursework. Or some similar combination of education and experience.
Must have or be able to obtain a current Alaska Drivers License.

To be considered for this position, please provide the following with your application packet:

  • Cover letter detailing your interest
  • Resume
  • The names and contact information for three professional references (this should include previous supervisors)

Applications will be reviewed on February 13, 2019. To be considered during this initial review, please submit your application by 5pm, no later than February 12, 2019.

Background Check:

The successful applicant is required to complete a background check.  Any offer of employment is contingent on the background check.

Term Position:

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

Probationary:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment.   During the probationary period, employment may be terminated for no reason or any reason.  Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF.  The policy can be located at:  The policy can be located at:  https://www.uaf.edu/chancellor/initiatives-and-policies/policy/04.07.010.php

Tobacco-Free Campus:

UAF Campus is a tobacco free campus.  For more information, please go to: http://www.uaf.edu/tobaccofreecampus/

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution.  The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws,  and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination

Advertised: Alaskan Standard Time
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