Fiscal Professional 2

Apply now Job no: 510877
Classification:Fiscal Professional 2
Grade:Grade 79
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:KUAC
Location: Fairbanks
Categories: Other

Position Summary:

KUAC TV/FM is a vibrant public broadcasting station with a statewide audience, and a unique mission. We are seeking a dynamic individual to provide day to day management of KUAC's financial operations. As a member of the KUAC team, this position plays an important role in the organization’s strategic and financial planning, working closely with all departments within the station as well as other university departments and UA Foundation. This position is responsible for all aspects of financial and budgetary activities and programs and ensures compliance with all applicable laws and regulations. Working with the Finance and Administrative Director, the Fiscal Officer is responsible for innovatively supporting efforts to meet the short-term and long-term financial objectives of KUAC. As KUAC’s lead financial expert, the Fiscal Officer is responsible for developing, updating and implementing financial strategies and solutions and must have the ability to collaborate and support management to align financial requirements with organizational business objectives. Please check out our website (https://kuac.org/) to become familiar with our programming, events, and activities.

Duties:

10Supervise KUAC Business Office Staff, One Fiscal Technician 3. The position is responsible for several main areas of activity: (1) Process credit card, check and cash contributions and preparation of transaction batches to be submitted to the UA Foundation. (2) Maintenance of the payment tracking of over 800 monthly sustaining donors, including handling their requests for updating credit cards and/or gift level. (3) Reconcile our transaction batches with the UA Foundation’s Project Activity Report (PAR) to identify discrepancies and work with UA Foundation staff to get them corrected.Essential
15Under the supervision of the Finance Director: Help prepare the quarterly APBC financial reports for Finance Directors signature to ensure a steady flow of funding. Assist in the preparation of the annual CPB TV & FM financial reports and external audit schedules. Assist in the Station Activity Benchmarking Survey (SABS) for TV and the Station Activity Survey for TV and FM.Essential
25Under the supervision of the Finance Director: Develop, and prepare financial reports for KUAC General Manager and Directors, UA Foundation, UAF Financial Services and Federal, State and other external constituents. Summarize financial information in a meaningful format to be used in projecting and long term planning. Develop projections and manage annual revenue of approximately $4.5 million. This includes preparation of continuation budgets for annual grants, state appropriations, other revenue and restricted fund authority. Develop and manage budgets via budget revisions and management reports for 100 organization codes. Coordinate and prepare journal vouchers, labor redistribution, org/fund mismatch corrections and year-end adjustments to accurately cost all activity. These reports cover a state fiscal year (July to June), reporting period. Responsible for projecting and managing the budgets for UAF’s Annual Corporation for Public Broadcasting (CPB) grants, Alaska Public Broadcasting Corporation (APBC) grants, Public Broadcasting Service (PBS) grants, UA Foundation grants and others as awarded. Responsible for both the set-up and maintenance of these grants. This includes preparation of the quarterly and annual financial reports and day to day oversight to ensure projections are accurate and funds are expended as appropriate, while adhering to the policies and regulations of the university and outside funding agencies. Provide reports to Federal Agencies for financial data.Essential
25Under the supervision of the Finance Director: Provide financial guidance on all federal and state fiscal policies and accurate cost analysis to the General Manager, Directors, Department Leaders and principle investigators. Act as a liaison between UAF Office of Grants and Contracts Administration, UA Foundation, UAF OFA, the Bursar’s Office and Federal, State and other funding agencies. Set up and maintain Federal and State appropriations and other revenue files, process and verify cash deposits, and monitor expenditures. Accurately and efficiently execute monthly billing of underwriting clients and process credit card, cash and check payments from more than 1,000 monthly donors, underwriting clients, advertising agencies and individual sales transactions. Review all KUAC staff and student contract letters for accuracy of accounts, budget and dates. Provide accounting oversight and bi-weekly review of payroll while working closely with the unit human resources technician. Research and recommend for approval departmental journal vouchers, labor reallocations and budget revisions.Essential
25Under the supervision of the Finance Director: Responsible for day to day management of $3 Million in post-award grant funds in coordination with UAF Office of Grants and Contracts Administration, UA Foundation , Principal Investigators and funding agencies. Responsible for day to day management of $1.5 million KUAC University, donor and underwriting revenue accounts in coordination with KUAC Offices of Development & Underwriting, UA foundation, UAF Office of Finance & Accounting and the UAF Bursar’s Office. Act as backup when Finance Director and PPA are unavailable.Essential
Classification Title:  KUAC Fiscal Officer
 
Knowledge/Skills/Abilities:
Knowledge of cost-benefit analysis, budget forecasting requirements and budget preparation procedures. Knowledge of contract administration. Ability to analyze fiscal information, research issues, and recommend improvements. Strong problem-solving skills. Ability to extract and interpret information from complex relational databases. Ability to prepare and provide analysis for reports that will be used at executive level.
 
Required Experience:
A minimum of 3 years progressively responsible professional fiscal experience with substantial background in federal initiatives, state appropriations, federal funding and/or grants and contracts.
 
Typical Education or Training:
Bachelor’s degree in accounting, business management and 2 years of professional fiscal experience or an equivalent combination of training and experience. Masters Degree preferred.
 
Advertised Salary: $25.82/hour; $53,706.60/year.
 
Minimum Requirements:
Bachelor’s degree in accounting, business management or related field.  3 years progressively responsible professional fiscal experience with substantial background in federal initiatives, state appropriations, federal funding and/or grants and contracts.
 
Preferred Qualifications:  Masters Degree preferred.
 
Special Instructions to Applicants:
This is a developmental position and will be hired at Grade 79. Purpose of this developmental position is to build essential continuity
and resiliency in KUAC’s financial & business practices in support of the UAF Chancellor’s strategic plans for KUAC and our University.
Advancement to Grade 80 will be dependent on degree of success at Grade 79, completion of an individual professional developmental
plan, and demonstrated ability to effectively work at the Grade 80 level. Depending on qualifications when hired, advancement to Grade
80 can be expected in 2-4 years.
 

Review Date: February 17, 2019

To ensure consideration, please apply prior to the review date.

 
Health Assessment Required: No
 

Background Check:

The successful applicant is required to complete a background check.  Any offer of employment is contingent on the background check.

Term Position:

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

Probationary:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment.   During the probationary period, employment may be terminated for no reason or any reason.  Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF.  The policy can be located at:  The policy can be located at:  https://www.uaf.edu/chancellor/initiatives-and-policies/policy/04.07.010.php

Tobacco-Free Campus:

UAF Campus is a tobacco free campus.  For more information, please go to: http://www.uaf.edu/tobaccofreecampus/

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution.  The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination

Advertised: Alaskan Standard Time
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