Transition Programs Coordinator

Apply now Job no: 510671
Classification:Student Services Professional 3
Grade:Grade 79
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Student Services
Location: Fairbanks
Categories: Other, Student Affairs/Services

Position Summary:

The UAF Office of Admissions is seeking a motivated individual to join our recruitment team as the Transitions Program Coordinator.


10BUDGET & ADMINISTRATION Responsible for managing the programming budget within the Office of Admissions, to include revenue and expenditure projections, budget creation and reporting. Responsible for determining program supply orders and inventory management.Essential
20SUPERVISION Recruit, hire, train, advise and supervise student workers, orientation leaders, and student ambassadors. Lead all Admissions staff during Inside Out event and act as lead to one Admissions Counselor for Ambassadors program.Essential
70PROGRAMMING Develop and implement the New Student Orientation Program for fall and spring to facilitate the transition of new students and parents to UAF, and prepare students for UAF's educational opportunities, student responsibilities and student life opportunities. This includes: traditional new student orientations, parent orientations, transfer student orientations, online family network, and online pre-orientations. Create programs that initiate the integration of new students in the intellectual, cultural, and social climate of UAF, organize presenters, facilities reservations, catering, staffing, purchasing, program delivery, and manage orientation database. Design, develop and evaluate all orientation publications. Develop and implement Discover UAF: Inside Out, the campus preview day for prospective students and their families, for fall, spring and summer. Create a program that highlights the intellectual, cultural and social climate of UAF that will encourage to students to apply and enroll UAF based on student development theory and best practices. Organize presenters, facilities, catering, staffing, and purchasing, among other duties. Manage communication plans for events in conjunction with Associate Director of Admissions and University Relations. Create and conduct data-driven assessment of event. Create a combined Orientation Leader and Student Ambassador program to assist prospective students through the admissions process and lead new students through orientation. Assess and update the program annually using student development theory and best practices. Responsible for long range planning. Collaborate on developing communication plans for admitted students highlighting New Student Orientation and encouraging enrollment. Evaluate processes and procedures of the campus visit program to meet the expectations of prospective students and their families using best practices. Design programming to serve the needs of prospective students and an efficient internal process for Admissions staff to implement. Create and conduct data-driven assessment of program. Responsible for the vision, process and execution of campus visits (both individual and group).Essential
Position summary:
The UAF Office of Admissions is seeking a motivated individual to join our recruitment team as the Transitions Program Coordinator. This position reports directly to the Associate Director of Admissions for Recruitment and serves a critical role in the enrollment management strategy for the university. The Transitions Program Coordinator coordinates and oversees fall and spring New Student Orientation, large scale campus preview days, individual and group campus visits and the Student Ambassador program. Supervision of student employees, budget management, multi-tasking and coordination of large scale events are all significant functions of this position. Evening and weekend work is required.
Successful candidates will have:
- Excellent organizational skills
- Strong public speaking skills
- Demonstrated ability to prioritize tasks and projects
- Ability to work independently and in a team
- Experience working with people in a student-centered or customer service oriented setting
- Experience in higher education
- Strong cross-cultural communication and a commitment to diversity

Required experience:

Three years experience in programming, event management, direct marketing and promotion, student development theory, supervision and budget management.

Typical education or training:
Bachelor's degree in a related field and three years relevant experience, or an equivalent combination of training and experience. Driver's license required.
Knowledge, skills and abilities:
Must have experience in new student orientation, leadership, student development theories & practices, and freshman experience on retention efforts. Ability to plan programs and events, and set goals. Experience in budget management. Experience with marketing.
Application process:
Please submit a resume, cover letter, and contact information (email and phone number) for three professional references along with your application.
This position is a full-time, exempt, grade 79 position with minimum starting pay $25.82.
For assistance applying to this posting, contact UAF Office of Human Resources at (907) 474-7700.
Review date:
To ensure consideration for the position, be sure to apply prior to the application deadline of Sunday, November 25 11:55 p.m. Alaska Standard Time.

Background Check:

The successful applicant is required to complete a background check.  Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment.   During the probationary period, employment may be terminated for no reason or any reason.  Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF.  The policy can be located at:

Tobacco-Free Campus:

UAF Campus is a tobacco free campus.  For more information, please go to:

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution.  The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at


Advertised: Alaskan Standard Time
Applications close: Alaskan Standard Time

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