Travel/Fiscal Technician

Apply now Job no: 510288
Classification:Fiscal Technician 3
Grade:Grade 77
Work type:Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:Coll of Business & Public Policy
Location: Anchorage
Categories: Business/Accounting/Finance

Position Summary:

The Travel/Fiscal Technician position will support ISER faculty and staff in travel, grants management, and general fund accounting tasks.

Duties:

15Review, evaluate, and assist with final preparation of a large volume of grant proposals for ISER, CAEPR, and CBHRS. Ensure that proposals follow grant agency guidelines. Prepare proposal budgets, or review those prepared by others, to assure compliance with complex federal, agency, and university regulations and polices Prepare and transmit all internal proposal paperwork to UAA’s Office of Sponsored Programs and respond to questions regarding the submissions.Essential
20Set up all awarded contracts. Prepare UAA Grants and Contracts accounting documents and set up internal project file, including entering budget data into ISER’s internal account tracking software and working with PIs to ensure they have copies of contracts and financial information needed for successful completion of projects.Essential
30Perform general accounting operations including accounts payable and accounts receivable duties. Review invoices and prepares approving documentation to ensure prompt payment to vendors. Prepares check requests and enters information into Banner. Tracks all subcontract payment activity. Prepares journal vouchers and other accounting documents, records activity into internal tracking system. Prepares budget request forms for awards and set up contract files. Works with PIs and fiscal officer to determine allowability and allocability of project purchases. Determines appropriate method of purchase, including requisition, procurement credit card, petty cash. Determines required documentation for special purchases such as catering, representation, social events and ensures timely preparation and approvals. Prepares all purchase requests for review and approval, ensures that supporting documentation, including PI approval and justification if purchased on a grant, is complete, accurate and auditable. Uses procurement credit card to make a wide variety of purchases. Enters purchases requisitions into Banner and updates internal records. Records all purchasing data into internal financial management database system. Handles check and UStore electronic payments for course fees, miscellaneous revenue, bank charges, etc., related to CBHRS training programs.Essential
35Travel coordinator for ISER, CAEPR, and CBHRS. Prepares and obtains approvals for Travel Authorizations, ascertains correct accounting information enters travel data into internal financial management databases. Uses department travel credit card to purchase tickets and prepares supporting documentation. Advises traveler on travel regulations and policies, conducts pre-audit of travel documentation; prepares expense reports. Review travel expense reports for completeness and submit for final approval. Track process of electronic travel system to ensure timely workflow of travel requests. This responsibility includes complex group travel, travel to remote locations both in Alaska and in the circumpolar Arctic, and international travel from multiple funding sources. Applies both university and grant travel policies and regulations and ensures traveler’s compliance with them. Act as main point of contact for faculty and staff working with the electronic Travel Expense Management (TEM) system.Essential

POSITION:  Travel/Fiscal Technician (Staff/Full-Time)

The Institute of Social and Economic Research (ISER) at the University of Alaska Anchorage is seeking applications for a Travel/Fiscal Technician. ISER is an institute within the College of Business and Public Policy at UAA and has a staff of about 40, including faculty, research associates, and support staff.  ISER’s mission is to enhance the well-being of Alaskans and others, through non-partisan research that helps people understand social and economic systems and supports informed public and private decision-making. There are two centers within ISER - the Center for Behavioral Health Research and Services (CBHRS) and the Center for Alaska Education Policy Research (CAEPR).

CBHRS’ researchers focus on Alaska’s most pressing community health problems: alcohol misuse, FASDs, ethics, suicide, homelessness, cancer, HIV, chronic disease and aging. 

CAEPR conducts and disseminates education research, emphasizing topics relevant to Alaskans. It supports and produces research that is:

  • Rigorous – ethical and defensible
  • Collaborative – dialogic, participatory, and engages diverse stakeholders
  • Meaningful – responsive, timely, and culturally relevant
  • Non-partisan – equitable and in the public interest
  • Accessible – structured for multiple audiences

 See more at: https://iseralaska.org/

The purpose of the Travel/Fiscal Technician position is to support ISER faculty and staff by assisting with all aspects of grants and contracts management, and to coordinate travel. This position serves as a technical expert and resource, managing all fiscal and core budgetary tasks for a diverse portfolio of funding types, including restricted and unrestricted funds, grants and contracts. The position is also ISER’s travel expert, knowledgeable about both University and restricted fund travel requirements, and proficient in the University’s TEM system. The new hire for this position will need to quickly learn the new travel system being adopted by UAA this year, as well.

DUTIES:

Travel coordinator for ISER, CAEPR, and CBHRS. Prepares and obtains approvals for Travel Authorizations, ascertains correct accounting information enters travel data into internal financial management databases. Uses department travel credit card to purchase tickets and prepares supporting documentation. Advises traveler on travel regulations and policies, conducts pre-audit of travel documentation; prepares expense reports. Review travel expense reports for completeness and submit for final approval. Track process of electronic travel system to ensure timely workflow of travel requests. This responsibility includes complex group travel, travel to remote locations both in Alaska and in the circumpolar Arctic, and international travel from multiple funding sources. Applies both university and grant travel policies and regulations and ensures traveler’s compliance with them. Act as main point of contact for faculty and staff working with the electronic Travel Expense Management (TEM) system.

Review, evaluate, and assist with final preparation of a large volume of grant proposals for ISER, CAEPR, and CBHRS. Ensure that proposals follow grant agency guidelines. Prepare proposal budgets, or review those prepared by others, to assure compliance with complex federal, agency, and university regulations and polices Prepare and transmit all internal proposal paperwork to UAA’s Office of Sponsored Programs and respond to questions regarding the submissions.

Set up all awarded contracts. Prepare UAA Grants and Contracts accounting documents and set up internal project file, including entering budget data into ISER’s internal account tracking software and working with PIs to ensure they have copies of contracts and financial information needed for successful completion of projects.

Perform general accounting operations including accounts payable and accounts receivable duties. Review invoices and prepares approving documentation to ensure prompt payment to vendors. Prepares check requests and enters information into Banner. Tracks all subcontract payment activity. Prepares journal vouchers and other accounting documents, records activity into internal tracking system. Prepares budget request forms for awards and set up contract files. Works with PIs and fiscal officer to determine allowability and allocability of project purchases. Determines appropriate method of purchase, including requisition, procurement credit card, petty cash. Determines required documentation for special purchases such as catering, representation, social events and ensures timely preparation and approvals. Prepares all purchase requests for review and approval, ensures that supporting documentation, including PI approval and justification if purchased on a grant, is complete, accurate and auditable. Uses procurement credit card to make a wide variety of purchases. Enters purchases requisitions into Banner and updates internal records. Records all purchasing data into internal financial management database system. Handles check and UStore electronic payments for course fees, miscellaneous revenue, bank charges, etc., related to CBHRS training programs.

SALARY:  $21.59/Hour Minimum

To apply, submit application, resume, cover letter and three professional references.

 

 

Advertised: Alaskan Daylight Time
Applications close: Alaskan Daylight Time

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