Temporary Assistant to the Associate Vice Chancellor of Student Affairs

Apply now Job no: 510241
Classification:Temporary Professional
Grade:Temporary Staff Grade 78
Work type:Temporary
Administrative Unit:University of Alaska Fairbanks
School/Business unit:VCSA Admin & Central Support
Location: Fairbanks
Categories: Administrative/Personnel, Office/Clerical, Other, Student Affairs/Services

Position Summary:

The associate vice chancellor for Student Affairs is seeking qualified applicants for a temporary assistant. This position will provide professional, confidential and proactive support to the AVC.

Duties:

100Professional level functions dependent upon the department needs.Essential

This position provides support on a wide range of issues involving work associated with complex problems of a confidential and sensitive nature. 

Reporting directly to the AVC, this position is responsible for a broad array of assignments, including the coordination, organization of AVC projects and meetings, and at times, assist in the administrative functions of overall departments within Student Affairs. Projects will at times include Admissions, ASUAF, Center for Student Rights and Responsibilities, Dining Services and Contract Operations, Disability Services, Financial Aid, Recreation, Recreation, Adventure and Wellness (Department of), Registrar's Office, Residence Life, Student Health and Counseling, Veterans' Services, Wood Center.


Demonstrate initiative and good judgment in resolving and handling routine issues. Ability to move projects to completion with limited direction. Work and collaborate with others across campus and externally.

Must possess excellent oral and written communication skills and exhibit well-developed skills in diplomacy and tact. Will serve as the primary contact for all matters related to the AVC schedule and activities. Responsible for travel arrangements and reconciliation for reimbursement and electronic calendar management. Develop, produce and coordinate presentations or correspondence for the AVC.

Plan and coordinate meetings and events and aid in various reporting requirements. Attend various meetings with the AVC. The incumbent will actively demonstrate strong interpersonal skills and ability to work with a diverse and inclusive campus community, always striving to achieve the highest level of commitment to the unit’s mission, values, workplace safety, and learning culture while upholding the campus mission.

May be required to work overtime and weekends during peak periods and special events. Must be willing to travel as needed.

Knowledge/Skills/Abilities:

Strong experience in administrative support in a fast-paced environment with complex calendar management, travel, and logistics preparation and collateral material preparation.

Demonstrated experience in planning and coordinating logistics for meetings, programs, and events.

Strong composition skills; copyediting and proofing of correspondence, marketing, and collateral materials. Excellent command of English.

Demonstrated ability to follow complex written and oral instructions; demonstrated skill in following through task/function with exceptional accuracy and attention to detail.

Solid skills to communicate effectively with all levels of staff, faculty, alumni/donors, students, and external constituencies, both verbally and in writing.

Strong interpersonal skills including tact, diplomacy and good judgment in interactions with others including faculty, staff, students and families.

Ability to organize workloads and complete multiple projects with competing priorities. Ability to handle multiple assignments and tasks; ability to establish and work with changing priorities. Ability to work with frequent interruptions.

Advanced computer and technical proficiency in MS Office Suite and custom applications.

Ability to use discretion and maintain confidentiality. Ability to work independently, set own priorities, use independent judgment and handle confidential and sensitive information.

Strong service orientation. Ability to work effectively as a Student Affairs team member and within the UAF community as a whole.

Required Experience:

1-year professional level experience.  Basic computer skills.  Customer service skills.  Confidential, analytical and problem-solving skills.  Ability to interpret basic rules, regulations, policies, and procedures.  Ability to accurately file information for retrieval.  Excellent oral and written communications skills.  The ability to communicate effectively.  Experience with coordinating meetings and events.   Strong interpersonal skills.  Ability to work as an effective team member.

Typical Education or Training:

Associate’s degree and two years progressively responsible experience related to the program specialty, or an equivalent combination of training and experience.

Special instructions to applicants:

Please attach a resume, cover letter, and names and contact information (email and phone number) for three (3) references.

If you need assistance applying to this posting, please contact UAF Office of Human Resources at 907-474-7700.

This is a Grade 78; minimum starting pay $22.36.

Background Check:

The successful applicant is required to complete a background check.  Any offer of employment is contingent on the background check.

At-Will:

Pursuant to Board of Regents’ Policy 04.01.055.B, temporary, extended temporary, adjunct, student, casual labor, regular new hire probationary employees and those positions designated by the president as officers and senior administrators of the university are employed at-will.

Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF.  The policy can be located at:  http://www.uaf.edu/chancellor/policy/04.07.010/

Tobacco-Free Campus:

UAF Campus is a tobacco free campus.  For more information, please go to: http://www.uaf.edu/tobaccofreecampus/

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution.  The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination

Advertised: Alaskan Daylight Time
Applications close: Alaskan Standard Time

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