Office Manager

Apply now Job no: 510227
Classification:Administrative Generalist 4
Grade:Grade 77
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:Rural College
Location: Fairbanks
Categories: Other

Position Summary:

The Rural Student Services Department is hiring an Office Manager!

Duties:

20Events Support the RSS planning team with the facilitation of planning of RSS events, and assist in carrying out planned events. Direct student assistant workers and volunteers in the preparation for and during events.Essential
20Outreach and Communication Communicate with a large number of individuals, including students, faculty, staff, UAF and local community members, as well as rural school district personnel, tribal organizations, and state funding agencies. Receive and screen visitors, in person and via phone and email. Receive guidance about the program. Coordinate daily office activities such as scheduling of appointments and demonstrate understanding and the practice of FERPA regulations. Assist director to network, coordinate, and collaborate with schools statewide including outreach done in person, by phone, fax, email, audioconference and/or social media. Assist director with developing and implementing strategies to make connections with prospective RSS students. Design, coordinate and implement student communication campaign within a general set of guidelines. Assist in planning and coordinate, publicise, and document student attendance at workshops and events. Manage mailings, recognition, and social media accounts. Design, create and edit department newsletter, brochures, webpage and other publications to include fliers, applications, press releases, annual reports, and other correspondence. Assit with tutoring outreach and referral of students in specific subject areas.Essential
5Technical Support Provide computer technical support for RSS. Upgrades and troubleshoots student and staff personnel computer systems. Train staff and students with new computer systems/software/updates. Independently researches and responds to requests for information and provides support for special projects. Coordinates the proctoring and recording of Accuplacer and ALEKS testing locally and remotely.Essential
55Office Management Supervise one to four student office assistants/tutors. Maintain yearly FERPA certificates and memberships for staff and student employees. Initiate, prepare, and process departmental paperwork, such as recruitment and hiring of student employees, travel, purchasing, budget, student information and outreach. Assist director in planning and managing of annual operational budget. Track, reconcile and monitor departmental expenditures. Maintain current knowledge of university fiscal policies and procedures by attending university and administrative training. Manage fiscal operation which includes resolving discrepancies, executing purchasing transactions, and producing regular departmental budget reports. Attend and participate in staff meetings, in-services, committees and special events including community outreach. Take notes, produce minutes, and attend university functions. Provide department and student support for RSS course including, but not limited to, RD 100. Coordinate scholarships including, but not limited to, the Alaska Native Scholarship.Essential

Rural Student Services (RSS) is known for its welcoming and friendly environment. Many students find a meaningful connection at UAF through RSS.  RSS is an academic advising department committed to providing quality services to Alaska Native and rural students pursuing higher education and its opportunities.  RSS's comprehensive approach recognizes students' efforts to develop and maintain academic and personal balance as they contribute to the cultural richness of the University of Alaska Fairbanks and beyond. 

The Office Manager will support the mission of RSS by managing fiscal operations, providing technical support, conducting outreach and communication, and supporting program implementation through planning and coordinating with RSS advisors staff. 

To be considered for this position, please include the following with your application:

  • Cover letter detailing your interest
  • Resume
  • The names and contact information for three professional references

The review date for the position is September 12, 2018. To be considered, please apply no later than September 12, 2018.

Background Check:

The successful applicant is required to complete a background check.  Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment.   During the probationary period, employment may be terminated for no reason or any reason.  Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF.  The policy can be located at:  http://www.uaf.edu/chancellor/policy/04.07.010/

Tobacco-Free Campus:

UAF Campus is a tobacco free campus.  For more information, please go to: http://www.uaf.edu/tobaccofreecampus/

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution.  The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination

Advertised: Alaskan Daylight Time
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