Student Organizations Coordinator

Apply now Job no: 509755
Classification:Student Services Professional 2
Grade:Grade 78
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Student Services
Location: Fairbanks
Categories: Other, Student Affairs/Services

Position Summary:

The Student Organization Coordinator will promote the education, development, and success of student clubs and organizations. The coordinator will be responsible for providing training and development opportunities for student organization leaders and their advisors, establishing an organization achievement program (SOAR), managing technologies that promote and monitor student involvement (ORGSYNC), assisting in advising organizations, assisting with event coordination, and supporting other Wood Center programs. The coordinator will also help establish developmental learning outcomes and assessment tools for increased accountability, recognition, and program design.


20ADMINISTRATION Supervision: Recruit, hire, train, supervise and evaluate one student employee to assist in event planning, OrgSync functions, as well as provide support for student organization events. Fiscal: Work with the Wood Center fiscal tech to manage student club accounts. Keep track of pro-cards checked out to student clubs. Manage and administer the credit-card swipe devices for club use. Work with fiscal tech to insure proper use of club funds is being used. Work with the Student Involvement Coordinator to complete monthly management reports, forecast expenditures and revenue. Oversee the fund 9 student organization accounts, in conjunction with WC Fiscal Tech. Collaboration: Serve as a member of the Wood Center programming team, collaborating on events and programs for students. Collaborate with ASUAF’s Club Council to help distribute funds.Use effective and innovative marketing strategies to engage students and the campus community. Student Engagement Platform: Manage and administrate up to 200 portals for OrgSync platform software (required for student organization): maintain and update information for student organizations, departments and student resources. Provide technology training for student orgs and advisors on how to use platform, as well as administer workshops for students, staff, faculty and administrators of program functionality and tools. Serve as main point of contact for this program.Essential
80STUDENT ORGANIZATIONS: Student Organization Recognition and Training: Build a framework for student organization leadership development training programs to accommodate varied levels of student leadership and advisor support. Design and implement semesterly officer and advisor training regarding use of university facilities and other resources, policy education, event design, and guidance in maintaining student organization recognition. Direct the ongoing recognition process for over 100 student clubs, honor societies, and campus clubs. This includes coordinating recognition and information with Statewide, regional and national organizations. Programming: Assist with the planning and execution of a variety of activities and events housed in the Wood Center programming area. Create marketing strategies that encourage student organization participation in major events such as, Tradition weeks, Orientation, Club fairs, and other activities. Co-host the end of year student involvement recognition awards (COLD/SOAR/AB) banquet. Plan a minimum of two student organizations fairs, including Party in the Park during Fall Orientation. Advising: Serve as a general advisor to all student organizations and their advisors on policies, procedures, and resources. Help resolve student organization conflicts and disputes. Work with Dean of Students Office and Director of Wood Center if there is Student Code of Conduct or policy violations. Work with relevant departments, such as Risk Management, Residence Life, Student Recreation to help students comply with policies and procedures. Policy: Interpret, enforce and review university and BOR policies. Annually review UAF’s Club & Orgs policies and procedures to ensure that updates are made. Develop new policies if needed. Work with relevant partners to ensure compliance with BOR and university policies. Assessment: Use learning/development outcomes and student satisfaction to evaluate and assess programs for effectiveness. Responsible for goal setting for the student organization office.Essential


Knowledge of and commitment to the principles of student development theory as well as the value of student organizations as an experiential learning process.  Capability and demonstrated experience in working with diverse students, staff and faculty. Demonstrated commitment to diversity and inclusion.

Required Experience:

2 years experience in student event programming, advising and budget management.

Typical Education or Training:

Bachelor's degree in a related field and two years relevant experience; or an equivalent combination of training and experience.

Preferred Qualifications:

Masters in Student Affairs Administration preferred.

Experience supervising students.

Special instructions to applicants:

Please attach a resume, cover letter, and names and contact information (email and phone number) for three (3) references.

If you need assistance applying to this posting, please contact UAF Office of Human Resources at 907-474-7700.

This is a Grade 78; minimum starting pay $23.60.

Application Review Date:

This position is open until filled, applications must be received prior to 11:55 PM Alaska time on July 19, 2018 to be considered. Applications received after this time and date may not be considered for this position.

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Term Position:

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.


Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF. The policy can be located at:

Tobacco-Free Campus:

UAF Campus is a tobacco free campus. For more information, please go to:

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution. The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at

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