BLaST Program Administrator

Apply now Job no: 509689
Classification:Administrative Management 1
Grade:Grade 80
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:College of Nat Sciences&Mathematics
Location: Fairbanks
Categories: Other, Research/Science/Grants, Administrative/Personnel, Office/Clerical

Position Summary:

Our BUILD-funded Biomedical Learning and Student Training (BLaST) program will enhance capacity for undergraduate biomedical research training and efficacy for engaging students from diverse, especially rural Alaskan, backgrounds in education and training for biomedical research careers. We are looking for an outgoing, energetic individual for our program administrator. Join us!

Duties:

10Proposal Development: Provide support during the development of new, renewal, and supplemental proposals for the Biomedical Learning and Student Training (BLaST) program. Review and recommend revisions to proposal narratives. Coordinate proposal development with Reporting and Outreach Coordinator and the BLaST Principal Investigators (PI''s).Essential
20Program Representation and Communication: Represent BLaST and affiliated research and teaching projects to a wide and varied audience including university, state and national forums, as requested by the BLaST PI''s and directors. Alert the BLaST PI''s to connections across the NIH diversity Consortium, a collections of Building Infrastructure Leading to Diversity (BUILD), National Resource Mentoring Networking (NRMN) and Coordination and Evaluation Center (CEC) awardees. Expanding collaboration of the BLaST program with other programs within the university and throughout the state and nations. This includes identifying and contacting programs that align with the BLaST mission to increase undergraduate engagement in biomedical research, especially students from underrepresented groups. Attend administration workshops (focused on grants, research and teaching), as requested by the BLaST PI''s. Assist the BLaST PI''s to manage the development and maintenance of an effective communications program to increase the visibility of the BLaST program and disseminate results through email, websites, newsletters, brochures, poster and flyers. Coordinate content for the BLaST website and determine distribution to other social media outlets. Act as the information conduit for the BLaST program reaching out to all constituents. Maintain open dialog with other programs in Alaska and at UAF. Create and communicate program Request for Proposal (RFP) project deadlines calendar.Essential
30Program Reporting: Work with BLaST Reporting and Outreach Coordinator and PIs to coordinate submission of internal annual progress reports to National Institutes of Health (NIH) and other funding agencies as required. Collect and coordinate project management statistics and outcome measures. Ensure database is meeting program needs. Work with BLaST, Reporting and Outreach Coordinator, Office Manager, and UAF Planning, Analysis and Institutional Research (PAIR) to make necessary changes. Work with BLaST PIs to maintain program evaluations through internally collected data and using data and materials developed by the BLaST evaluation Consultant and the NIH Collaboration and Evaluation Center. Work with the Reporting and Outreach Coordinator, BLaST Evaluation Consultant and representatives of the NIH Collaboration and Evaluation Center to ensure thorough and effective evaluation and reporting of the program. Respond to requests for information related to program progress, as required. Work with BLaST Reporting and Outreach Coordinator to help develop and maintain databases of dissemination activities (publications and presentations), program highlights, sponsored seminars and other reportable information. Work with BLaST Reporting and Outreach Coordinator to help to track students and faculty during and after their participation in the BLaST program and report their outcomes and status to NIH, as appropriate.Essential
40Program Management: Program Administration of BLaST under the BLaST PI''s and in accordance with applicable policies and regulations while meeting the deliverables outlined in the grant, Research Performance Progress Report (RPPR), XTrain, NIH deadlines in Notice of Awards (NOA), etc... Assist the BLaST PIs and Steering Committee to develop strategic plans and coordination across the all partner institutions. Ensure programmatic administrative processes are transparent, strategic, equitable, efficient and effective and allowable in concert with BLaST Fiscal staff. Ensure program activities and goals are communicated with BLaST Manager, Research Advising Mentor Professionals (RAMPS), Directors and PIs on a weekly basis. Establish programmatic administrative procedures to ensure outstanding service and support to BLaST-funded faculty and students and associated staff, external collaborators, and national partners. Organize meetings and workshops including mandatory meetings of the BLaST Advisory Committee, BLaST Steering Committee, and faculty. Be proactive in anticipating possible complications and challenges in grant requirements and program implementation. Manage questions and issues as requested by the BLaST PI''s.Essential

Proposal Development:

Provide support during the development of new, renewal, and supplemental proposals for the Biomedical Learning and Student Training (BLaST) program. Review and recommend revisions to proposal narratives. Coordinate proposal development with Reporting and Outreach Coordinator and the BLaST Principal Investigators (PI's).

Program Representation and Communication:

Represent BLaST and affiliated research and teaching projects to a wide and varied audience including university, state and national forums, as requested by the BLaST PI's and directors.

Alert the BLaST PI's to connections across the NIH diversity Consortium, a collections of Building Infrastructure Leading to Diversity (BUILD), National Resource Mentoring Networking (NRMN) and Coordination and Evaluation Center (CEC) awardees.

Expanding collaboration of the BLaST program with other programs within the university and throughout the state and nations. This includes identifying and contacting programs that align with the BLaST mission to increase undergraduate engagement in biomedical research, especially students from underrepresented groups.

Attend administration workshops (focused on grants, research and teaching), as requested by the BLaST PI's.

Assist the BLaST PI's to manage the development and maintenance of an effective communications program to increase the visibility of the BLaST program and disseminate results through email, websites, newsletters, brochures, poster and flyers.

Coordinate content for the BLaST website and determine of other social media outlets. Act as the information conduit for the BLaST program reaching out to all constituents. Maintain open dialog with other programs in Alaska and at UAF. Create and communicate program Request for Proposal (RFP) project deadlines calendar.

Program Reporting:

Work with BLaST Reporting and Outreach Coordinator and PIs to coordinate submission of internal annual progress reports to National Institutes of Health (NIH) and other funding agencies as required. Collect and coordinate project management statistics and outcome measures.

Ensure database is meeting program needs. Work with BLaST, Reporting and Outreach Coordinator, Office Manager, and UAF Planning, Analysis and Institutional Research (PAIR) to make necessary changes.

Work with BLaST PIs to maintain program evaluations through internally collected data and using data and materials developed by the BLaST evaluation Consultant and the NIH Collaboration and Evaluation Center.

Work with the Reporting and Outreach Coordinator, BLaST Evaluation Consultant and representatives of the NIH Collaboration and Evaluation Center to ensure thorough and effective evaluation and reporting of the program.

Respond to requests for information related to program progress, as required.

Work with BLaST Reporting and Outreach Coordinator to help to develop and maintain databases of dissemination activities (publications and presentations), program highlights, sponsored seminars and other reportable information.

Work with BLaST Reporting and Outreach Coordinator to help to track students and faculty during and after their participation in the BLaST program and report their outcomes and status to NIH, as appropriate.

Program Management:

Program Administration of BLaST under the BLaST PI's and in accordance with applicable policies and regulations while meeting the deliverables outlined in the grant. (Research Performance Progress Report (RPPR), XTrain, NIH deadlines in Notice of Awards (NOA), etc.

Assist the BLaST PIs and Steering Committee to develop strategic plans and coordination across the all partner institutions.

Ensure programmatic administrative processes are transparent, strategic, equitable, efficient and effective and allowable in concert with BLaST Fiscal staff.

Ensure program activities and goals are communicated with BLaST Manager, Research Advising Mentor Professionals (RAMPS), Directors and PIs on a weekly basis.

Establish programmatic administrative procedures to ensure outstanding service and support to BLaST-funded faculty and students and associated staff, external collaborators, and national partners.

Organize meetings and workshops including mandatory meetings of the BLaST Advisory Committee, BLaST Steering Committee, and faculty.

Be proactive in anticipating possible complications and challenges in grant requirements and program implementation.

Manage questions and issues as requested by the BLaST PI's.

Review date July 22, 2018 - Deadline by 5:00 PM Alaska Standard time.

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check. Term Position: This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

Probationary:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF. The policy can be located at: http://www.uaf.edu/chancellor/policy/04.07.010/

Tobacco-Free Campus:

UAF Campus is a tobacco free campus. For more information, please go to: http://www.uaf.edu/tobaccofreecampus/

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution. The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination 

 

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