Business Manager for Health Sciences and Applied Health Research Division
Apply now Job no: 509118
Classification:Fiscal Professional 3
Work type: Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:College of Health
The Department of Health Sciences (DHS) and the Institute for Circumpolar Health Studies (ICHS) at the University of Alaska Anchorage are seeking applications for a Business Manager.
DHS is the academic home to the Bachelor of Science in Health Sciences Program (BSHS), the Master of Public Health Program (MPH), and the MEDEX Northwest Physician Assistant Program (PA). The DHS mission is to advance health sciences through the educational opportunities of academic training, research,
and community service in order to improve the well-being of the diverse peoples of Alaska and the circumpolar north.
ICHS is a small, applied health research unit within the College of Health. Research at ICHS addresses health outcomes, determinants, policies and interventions that are important to the people of Alaska and other circumpolar regions. Alaska’s rural and multicultural environment calls for a multidisciplinary approach
to defining health problems and identifying appropriate solutions.
25 Administrative Management:
Develop and implement processes and procedures for all administrative activities within the Division. Advise the Division Director, Academic Program Coordinators, Research Institute and Center Directors, and grant PIs on administrative and personnel actions. Recommend strategies and courses of action that are consistent with University policies and procedures and applicable State and Federal laws. Answer questions from and provide support as needed to faculty, and staff; respond to requests from contracting agencies; coordinate with COH Dean’s Office, COH Grant Hub, and UAA central administration offices. Participate as an active team member in the COH Business Managers meetings. Essential
25 Cost Center Clerk Management:
Oversee the Division''s Cost Center Clerk function. Reconcile in-house reports to university payroll reports. Ensure payroll accurately reflects effort.
Track faculty workloads to include effort on projects, and facilitate the faculty review process. Track faculty effort certification.Prepare accurate and efficient paperwork related to faculty buy-outs for research.
Lead the Division’s Human Resource (HR) processes, working with the College of Health Faculty/Human Resource Specialist. Research and problem-solve complex HR issues. Process hires, modifications, extensions (to include Appointment Letter preparation), and terminations in a timely manner. Essential
50 Fiscal Management:
Design, implement, maintain and oversee fiscal management systems. Develop and analyze short- and long-term financial strategies for all general and restricted funds to include tuitions, state appropriations, grants, contracts, and foundation funds, coordinating with the COH Director of Finance. Prepare fiscal projections and College of Health (COH) Management Reports. Develop and maintain all budgets, analyze expenditures, project revenues and expenditures, monitor expenses; facilitate expenditure transactions; review charges for accuracy, and reconcile with Banner. Ensure transactions comply with all federal, state, and UA regulations. Make recommendations for the Division Director, Academic Program Coordinators, Research Institute and Center Directors, and grant Principal Investigators (PIs) to ensure the most effective use of funds.
Collaborate with the COH Grant Hub for pre/post-award grant management. Collaborate with Grant Hub for all subcontracts to ensure compliance and documentation is complete and accurate. Act as primary point of contact for subcontractor questions.
Oversee reconciliation of the Division''s procurement and travel card accounts. Ensure timely purchase, authorization, documentation and processes. Responsible for division travel. Prepare travel and expense reports including group travel, travel to remote locations in Alaska, circumpolar Arctic, and international travel. Collaborate with travel auditor and procurement to resolve discrepancies, unusual circumstances or complex questions. Essential
Knowledge of University organizational structure as well as general practices, programs, and administrative structure.
Skills in computer utilization, word processing, database, spreadsheets, graphic applications, and web page development.
Ability to organize and plan work and projects including handling multiple priorities. Good critical thinking, reasoning, and judgement skills.
Strong analytical and problem solving abilities including skills in making effective recommendations and decisions.
Ability to deal with confidential and highly sensitive information with discretion.
Ability to use multiple resources and references and to assimilate the information to understand complex regulations.
Ability to instill teamwork in subordinates.
Ability to communicate effectively in person and in writing, to gather and convey information clearly and accurately, and to clarify conceptual issues and policy matters.
Capacity to function calmly and efficiently in stressful situations requiring tact and diplomacy.
Strong fiscal and project management skills.
Ability to act as a liaison to other units, the University, the public and funding agencies.
Must have three years progressively responsible fiscal management and administrative support experience or an equivalent combination of training and experience.
Experience developing and implementing budgets.
Utilization of institution-wide information management systems. Banner preferred with knowledge of student, finance and HR components.
Three years’ experience in research administration preferred.
Typical Education or Training: Bachelor's degree in accounting, statistics, business or related field, or equivalent combination of training and experience.
Application Procedure: All applicants must upload the following documents to their online application in order to be considered for the position:
Salary: Salary will be based upon level of education, training and experience.
T he University of Alaska is an affirmative action/equal opportunity employer and educational institution. The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to non-discrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of non-discrimination available at www.alaska.edu/titleIXcompliance/nondiscrimination .
Advertised: Alaskan Daylight Time 10 Apr 2018
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