Administrative Manager

Apply now Job no: 508996
Classification:Administrative Management 2
Grade:Grade 81 (GeoDiff 27%)
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:Bristol Bay Campus
Location: Dillingham
Categories: Administrative/Personnel, Other

Position Summary:

The Bristol Bay Campus is seeking an Administrative Manager!

Duties:

35Grant Management: Assist the Campus Director with oversight and supervision of all grants and grant program coordinators Assist the Director in identifying and securing additional funding Draft grant applications with director and coordinators, assist in grant writing and coordinate final submittal with CRCD Fiscal Office. Assist with preparing quarterly and annual grant reports as needed Provide statistical analysis of campus needs, projects and programs to provide assistance with the development of current and new campus programs and activitiesEssential
65Administrative Management: Act as signature authority for all documents and expenditures on behalf of Campus Director in his/her absence Assist director in day to day administrative operations. Assist in the planning and implementation of programs in the Interior/Aleutians and Dillingham region. Oversee the IT personnel and needs for the BBC Campus. Supervise and direct the BBC Fiscal staff to include personnel and human resource duties Supervise and direct the BBC Student Services staff Work with CRCD Fiscal Office to prepare and develop annual continuation budget and grant proposal budgets. Review monthly budgets prepared by CRCD Fiscal Office and advise Director of budget projections, issues and adjustments to ensure efficient use of operating budget Assist Director with staff evaluations Facilitate internal communication with BBC staff and faculty, (monthly meetings.) Keep communication between departments open and assist to resolve interdepartmental miscommunication or conflicts when necessary Ensure all federal and state law UAF board policy and procedure, collective bargaining agreements and employee handbook are adhered to Draft agreements and MOAs and finalize with campus director to ensure documents move through appropriate channels Participate in campus and university meetings and related conferences as necessaryEssential

Under the supervision of the Campus Director this position will ensure that administrative campus-wide needs are met; plan, direct, supervise and evaluate BBC administrative functions to include fiscal office and related personnel and human resource duties, and grant administration. This position will support staff and faculty with leadership and direction to meet the campus strategic plan, mission and goals.

Under the supervision of the Campus Director this position will develop and implement Bristol Bay Campus rules, regulations, processes, policies and procedures, ensuring necessary administrative action and directives are carried out.

This position will oversee the fiscal office, assist with or develop the annual budget, and advise the director on annual budget projections, adjustments, or concerns. This position will oversee the personnel and human resource functions of the Bristol Bay Campus advising the director of any issues and assisting with the adherence of CBAs, policy and procedures.

This position will work with the director to supervise and oversee grant programs and coordinators and assist in writing grant proposals and reports. This position will assist the director with staff evaluations.

This position will be open internally for 5 business days to all University of Alaska employees.

To apply for this position, please provide the following with your applicant materials:

  • Professional resume
  • Cover letter addressing qualifications
  • Reference list containing the contact information for three professional references

Salary: DOE

Job Duration: 11 months a year

Review of applications will begin May 1, 2018. This position is open until filled.

Background Check:

The successful applicant is required to complete a background check.  Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment.   During the probationary period, employment may be terminated for no reason or any reason.  Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF.  The policy can be located at:  http://www.uaf.edu/chancellor/policy/04.07.010/

Tobacco-Free Campus:

UAF Campus is a tobacco free campus.  For more information, please go to: http://www.uaf.edu/tobaccofreecampus/

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution.  The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination

Advertised: Alaskan Daylight Time
Applications close:

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