Manager of Institutional Research, Planning and Analysis
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Classification:Administrative Management 3
Work type: Staff Full-time
Administrative Unit:University of Alaska Statewide
School/Business unit:VP University Relations 4
Seeking qualified applicants with strong technical, analytical and people skills who are interested in a fast-paced, intellectually challenging job. A desire for additional responsibility and upward mobility over time is a plus. The Institutional Research, Planning and Analysis department delivers data warehousing, reporting and analysis services UA-wide, to promote and support capacity for collection and analysis of data to guide decisions that improve success on behalf of the University of Alaska, with an emphasis on optimizing resources for the achievement of the missions of UAA, UAF, UAS, Statewide and UA.
10 Act on behalf of the University in responding to highly visible and politically
sensitive information requests/requirements from the state legislature, governor, auditors, media, and private entities as well as U.S. legislature, with significant impact on the university''s public positioning, often with one day or less to respond. In order to accomplish this, use contacts and influence to assign work to all levels of personnel (system and MAU administration, deans and department heads, Community Campus Directors, and technical staff in all areas of university operations) across all 18 campuses in the UA system in order to gather the information needed to respond. Present research results regarding the policy impacts and operations of UA to various internal and external entities, including BOR, OMB and legislature. Essential
20 Advise the associate VP for IR, Planning and Analysis, in strategic/long-term data and information planning processes, for data acquisition, ETL, reporting and analysis needs, encompassing all aspects of the University. Determines appropriate information and documentation to support or refute policy changes under consideration by UA executive management (tuition rates, academic success, resource allocation, etc.). Create, implement, assess, and shape the direction of programs and policies based on system needs and UA''s strategic goals and objectives. Build and lead cross-functional, system-wide work teams to analyze, recommend and implement solutions to improve operations to more effectively meet UA''s strategic plan and mission; mediate conflict and motivate participants to complete tasks. Advise university management regarding policy and operational changes and suggest alternatives; provide information detailing fiscal and operational impacts. Essential
30 Supervise department staff, lead IR and other function staff UA-wide to provide
comprehensive, accurate and timely information reporting on all areas of
university operations (including finance, human resources, facilities, sponsored programs, financial aid, academic affairs, outreach, development, university relations etc.) for management and planning of the university to all levels of university management. Use contacts and influence to gather information from all levels and areas of the university needed to be able to provide useful information reporting. Maximize productivity to meet dynamic system priorities with limited human, technical and financial resources. Essential
40 Communicate long-term strategic direction to personnel UA-wide and effect the establishment of data and information reporting standards for the university system; and for technical and administrative policies and processes necessary to meet productivity information standards; accomplished with the support of the UA-wide IR, IT, Student, Finance, and HR functions. Establish and communicate the common, official, system wide reporting definition standards for use in internal and external reporting. Make and explain complex decisions that are often not favorable to the involved parties. Direct staff to and responsible for oversight, design and maintenance of enterprise-wide decision support and reporting database enabling campus- to system-level management access to integrated financial, student, human resources, facility and research
information. Encourage campus and system level administrators to have the necessary data entered, build planning processes and implement methodologies with agreement from system executives and campus administrators prior to reporting new information, building an extensive communication network with campus personnel to ensure knowledge of information. Essential
This is a range recruitment. Qualified applicants will be hired at an Admin Manager 2 or 3, DOE. Advertising description reflects requirements and placement at an Admin Manager 3 level.
Knowledge/Skills/Abilities:1) Expert leadership, project management, planning, persuasion, public administration and problem solving skills. 2) Expert written, verbal and "people" communication skills including public speaking, customer service, tact, diplomacy, and negotiation. 3) Ability to quickly understand and analyze complex information and situations; propose viable solutions and courses of action; decipher requests for information and formulate appropriate responses to such requests; define appropriateness of information request; facilitate and lead staff to synthesize information from multiple sources to create comprehensive reports. 4) Advanced training in research design, analysis, theory and practice; this position requires broad and in-depth theoretical and applied analytical skills. 5) Expert knowledge in database design, data cleansing, data manipulation and evaluation; ETL best practices, knowledge of data administration and documentation methods, principles and issues. 6) Strategic planning and resource allocation principles and techniques. 7) Knowledge of a wide variety of complex rules and regulations regarding finance and higher education. See listing of law, rules and regulations for complete scope.
Required Experience: Five years post-graduate experience in project management, institutional/operations research and planning in a higher education setting. Must be proficient in SAS, SQL, Excel, PowerPoint, data visualization, data governance, documentation, cleansing and warehousing; and MacOS, PC and Linux. Technical knowledge all aspects of university operations, is required, including the areas of finance, human resources, facilities, sponsored programs, financial aid, academic affairs, outreach, development, university relations, advocacy, etc. Direct experience with Banner systems; Oracle; ability to quickly learn and incorporate new technologies. Typical Education and Training:Master's degree in statistics, economics, business analytics, operations research, or other quantitative methods program, and 5-8 years progressively responsible experience in institutional research, data warehousing and planning in a higher education setting, or an equivalent combination of training and experience.
Review Date:The application review date will be on Friday, May 11, 2018. To ensure consideration for this position, please apply prior to the review date.
Background Check: The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Probationary Period: Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.
Training Policy: It is the policy of the University of Alaska that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UA. The policy can be located at: http://www.uaf.edu/chancellor/policy/04.07.010/
Tobacco-Free Campus: UAF Campus is a tobacco free campus. For more information, please go to: http://www.uaf.edu/tobaccofreecampus/
Notice of Nondiscrimination: The University of Alaska is an affirmative action/equal opportunity employer and educational institution. The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination
Advertised: Alaskan Daylight Time 12 Apr 2018
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