Human Resources Technician 3

Apply now Job no: 508724
Classification:Human Resources Technician 3
Grade:Grade 77
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:College of Nat Sciences&Mathematics
Location: Fairbanks
Categories: Administrative/Personnel, Human Resources, Office/Clerical, Other

Position Summary:

The College of Natural Science & Mathematics at UAF is seeking a HR Technician. This position is to support the college in HR technical functions such as payroll, recruitment, hiring and onboarding. This position works closely with the executive officer, dean, and the departments within CNSM.

Duties:

10Other Duties: Purchasing agent for dean''s office staff and faculty recruitment needs (ad posting, visas etc.). Assist in visa application process Represent college on committees relevant to HR. Participate in relevant trainings and keep up to date with HR policies, rules and processes. Provide front desk assistance to dean''s office in absence of assistant to the dean; provide front desk support for dean''s office as needed. Other duties as assigned.Essential
25General HR Maintain confidential records. Provide reports as needed. Maintain knowledge of current HR procedures. Attend all related trainings. Serve as resource for department office managers, PIs and employees in areas such as the recruitment process, family medical leave issues, and payroll questions. Disseminate relevant information; coordinate training, if necessary. Coordinate with other departments and offices as necessary. Develop procedures to plan for high-volume hiring times, such as semester changes and summer camps, in order to ensure timely completion of paperwork. Create forms to gather necessary information for hiring request from PIs. Work closely with dean and executive officer on HR related matters; confidentiality and discretion is necessary. Track faculty and staff PTO/Leave, sick leave and LWOP; track training. Contract Letter Preparation: Prepare all college faculty contract letters, including term, joint-appointment, sabbatical, affiliate and administrative assignments. Prepare contract letters for staff appointments, and graduate student appointments and new student employment.Essential
30Recruitment/Onboarding Coordination and Support: Create, manage and update all recruitment documents in MyUA. Ensure compliance with current rules, regulations and laws. Provide administrative support to recruitment committees and PIs. Serve as committee support person for faculty and staff searches. Manage recruitment documentation to ensure legal compliance with UA Policies and Regulations and State and Federal laws. Review all hiring recruitments and ensure EEO/AA statement is included in the posting. Coordinate national media advertising of job openings. Update applicants'' status as appropriate. Ensure proper completion of new employee hire paperwork. Schedule new employee orientation sessions. Assist with onboarding activities. Counsel and advise managers on recruitment activities to include assuring that legal/hiring/selection practices are adhered to. Research solutions to unusual hiring situations.Essential
35Payroll Administration/Coordination Serve as lead PPA for the college; review/collect related work submitted by departmental administrative staff. Provide leadership to the seven departments within CNSM in the area of personnel and payroll. Manage payroll for dean''s office, CNSM Division of Research, and Dept. of Veterinary Medicine. Produce all payroll, recruitment, hiring and termination documentation for department staff, faculty, and student employees, including all those for CDR, the college''s grant and proposal office, as well as summer outreach programs. Prepare and submit all hiring documents, appointment letters, job forms. Create all job forms and contract letters for faculty, staff, and students in preparation for approval from fiscal officer and the dean.Follow up on challenges to obtain resolution. Ensure compliance with current rules, regulations and laws. Initiate termination paperwork. Monitor BANNER and web browsers for accuracy of personnel data such as payroll changes and step increases. Research anomalies and process adjustment labor re-allocations as needed. Answer employee questions regarding personnel/payroll issues. Advise supervisors/employees on UA Regulation and Policy regarding employment matters Timekeeping: Monitor web-time entry process in UAOnline; acknowledge actions for departments; review biweekly payroll in Banner for accuracy; update, maintain employee ledger for payroll. Initiate and work with UAF HR to resolve any payroll related discrepancies. Act as liaison between employee and HR and disseminate information as necessary. Ensure assignments are properly documented and posted to BANNER. Document and resolve discrepancies. Advise supervisors/employees on UA Regulation and Policy regarding timesheet/payroll matters. Maintain department personnel, payroll, and PCN files. Print, distribute, collect and submit semester grant effort certifications for all CNSM departments.Essential
 
The successful candidate will be responsible for time sensitive critical personnel and payroll actions while assuring compliance with FLSA, wage and hour, employment laws, UA policies and regulations, and Immigration. Success in this position requires extreme attention to detail and the ability to meet deadlines and established schedules. Candidate must be able to process a large volume of paperwork efficiently and in a timely manner and be proactive in utilizing existing resources for optimum work processing.  
 
Key Responsibilities:
 
Experience with all levels of recruitment, payroll and personnel procedures, rules and regulations. Knowledge of University, federal, state and labor law requirements and collective bargaining agreements. Ability to use HR data systems, apply understanding of applicable laws, rules and policies. Ability to process large amounts of data, retrieve information using query tools and resources. Ability to train and convey information to others. Must have excellent computer skills to include spreadsheets, composition, data entry, and reporting. Demonstrated ability to practice and maintain strict confidentiality. Act as primary HR contact for all CNSM departments and programs. This position must be able to work independently with little supervisionÍž possess strong analytical skillÍž ability to work with accuracy and attention to detail under pressure.
 
Required Education & Experience:
  • Minimum of two years demonstrated HR-related work experience to include standard office procedures.
  • 1 year of college course work or certification in human resources. Two years demonstrated work experience in human resources related activities, to include recruitment and hiring within EEO guidelines and payroll to include multiple fund-or accounting, or an equivalent combination of training and experience.

Salary Information:

This is a 3/4-time position, Grade 77, ($21.59/hour). Salary is commensurate with experience.

Application Process:

To apply for this position, please provide a cover letter detailing the skills you would bring to this position, resume or CV, and contact information for three professional references with your application.  The position is open until filled, with a first review date of 03/01/2017.  To ensure your application is considered, apply by 11:55 pm, 2/28/2017.  Applications received after this date may not be considered. 

Assistance:

If you need assistance applying to this posting, please contact CNSM Human Resources at 907-474-6714. Applicants needing reasonable accommodation to participate in the application and screening process should contact the local Human Resources office at 907-474-7700.

CNSM is one of the top graduate degree producing colleges at UAF. We are the major PhD granting college in the UA system. Through instruction and mentoring, CNSM promotes students' self-motivation to excel and guides them towards professional careers and public service in an environment of life-long learning. Want to know more about the College of Natural Science and Mathematics? Visit us on the web or on Facebook.
 
Background Check: The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
 
Probationary Period: Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.
 
Training Policy: It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF. The policy can be located at: http://www.uaf.edu/chancellor/policy/04.07.010/
 
Tobacco-Free Campus: UAF Campus is a tobacco free campus. For more information, please go to: http://www.uaf.edu/tobaccofreecampus/
 
Notice of Nondiscrimination: The University of Alaska is an affirmative action/equal opportunity employer and educational institution. The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination

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