Indigenous Events Coordinator

Apply now Job no: 508705
Classification:Administrative Specialist 2
Grade:Grade 78
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:Rural College
Location: Fairbanks
Categories: Other

Position Summary:

Do you have an appreciation for culture and bringing people together to share in that culture? If you do, please apply here. The Indigenous Events Coordinator will be responsible for planning events in coordination with the CRCD Vice Chancellor’s Office in our continued effort to celebrate and share Indigenous cultures.

Duties:

10Communication Provides excellent communication skills both internally and externally to inform the director and colleagues about the progress of the events, the strategy, etc. to seek input on approach when appropriate. This position requires a significant amount of communication with internal department team as well as across UAF Departments and external entities/vendors to help move event strategies forward.Essential
40Administrative Support Provide complex administrative support to Director including but not limited to: Assist Director with faculty workloads, staff and faculty evaluations and ensure established deadlines are met. Facilitate logistics for the Director’s meetings as assigned. Prepare and maintain minutes as required. Maintain director’s calendar. Review/Update Memorandum of Agreements established with various agencies annually. Keep current with University BOR policy and regulations.Essential
45Event Management Plan special events and presentations that promote and increase indigenous engagement and awareness at UAF. Responsible for the planning and logistical arrangements of special events that arise throughout the year, including, but not limited to Festival of Native Arts, Indigenous Peoples Day, Alaska Native Studies Council, Northern Alaska Indigenous Leadership Academy, and various symposium, workshops, conferences and lecture series. Responsible for all details of the event to include strategy, timeline management, logistics, catering, marketing, print materials, budget management, etc. Must be highly organized with excellent attention to detail and the ability to manage several projects at the same time. Maintain accurate event files and data. Keep inventory of event-related equipment, supplies, display materials. This position will require a willingness and ability to travel, to visit conference venues prior to convening events at which time the coordinator must be able to make independent decisions regarding venue, logistics, and other related issues. Coordinating, creating and/or distributing event announcements, flyers, agenda development, abstract collection, and ultimately coordination of proceedings or report publications. Ensuring that appropriate cultural protocols are applied during such social events as dinners, receptions, or other relevant ceremonies or events. Receiving and processing participant applications, travel authorizations, and registrations. Communicating with instructors, students, and invited speakers to ensure they understand event goals, expectations and agendas. Supervise and coordinate conference staff during major events. This person will ensure that appropriate university, state and federal regulations are applied in coordinating travel, paying honorariums, and facilitating publications.Essential
5Event Budget Responsible for tracking event expenditures and staying within the allocated event budget. Keep supervisor apprised of all event-related expenditures.Essential

The office of the vice chancellor for Rural, Community and Native Education is seeking a full time Indigenous Events Coordinator. This newly developed position will carry out all planning and logistical arrangements of Indigenous events that arise throughout the year, including, but not limited to Festival of Native Arts, Indigenous Peoples Day, Alaska Native Studies Conference, Northern Alaska Indigenous Leadership Academy, and various symposium, workshops, conferences and lecture series. The incumbent will be highly organized and focused on delivering a high-quality service to event patrons and clients.

Term Funded, Full-Time, 12 months 

Salary: DOE

To apply for this position, please include the following:

  • Cover letter detailing you interest and qualifications
  • Resume
  • Three professional references to include previous supervisors

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF. The policy can be located at: http://www.uaf.edu/chancellor/policy/04.07.010/

Tobacco-Free Campus:

UAF Campus is a tobacco free campus. For more information, please go to: http://www.uaf.edu/tobaccofreecampus/

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution. The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination

Advertised: Alaskan Standard Time
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