Toolik Field Station Facility Supervisor (JOB18-20)
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Classification:Administrative Specialist 4
Work type: Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:Institute of Arctic Biology
Toolik Field Station (TFS) at the Institute of Arctic Biology (IAB) is a world-renowned Arctic field station located 360 road miles north of Fairbanks on the rural Dalton Highway. The remote station supports researchers, students, and others from around the world. The population of the station can vary from 3 to 150 residents (over 400 different individuals annually) and is open 365 days a year. The TFS Facility Supervisor manages many aspects of on-site operations, supervises staff, and provides high-level customer serve to users of the station.
10 Inclusivity and Title IX
Toolik Field Station takes seriously its responsibility to provide an inclusive and safe environment for all residents of the station. This position plays a key role in promoting this culture, as well as being a resource and reporting contact for all residents of the station.
• Reinforces a climate of respect at TFS through personal example, participation in events, and enforcement of policy.
• Works with the TFS community to establish programs that promote diversity and inclusivity at the station.
• Is fluent in the TFS code of conduct and incident reporting procedures and actively enforces their application.
• Is a primary contact for reporting of sexual misconduct and other activity that is contrary to an inclusive community. Essential
10 TFS Operational Planning
• Participates in, sometimes leading, the development of operational plans, including facilities, logistics, safety, food service, and general operations.
• Participates in and sometime leads the development of emergency action plans.
• Key member in VIP visit and on-site meeting planning. Essential
15 Act as Toolik Field Station (TFS) Camp Manager
The Toolik Field Station Facility Supervisor is the primary TFS Camp Manager. The camp manager is responsible for the day-to-day functioning of camp, enforcement of camp rules and policies, and on-site coordination of TFS activities. Under this position are two Assistant Camp Managers who assist the Facility Supervisor in functioning of camp. The two Assistant Managers generally alternate their schedules in order to provide almost complete coverage at TFS and the Facility Supervisor overlaps with both as equally as possible to ensure consistent operations and leadership. Under direction of the Facility Supervisor, the Assistant Camp Managers provide the bulk of the coverage for these activities, but the Facility Supervisor acts upon higher-level issues as well as covers for the Assistant Managers when they are out of camp. The TFS Facility Supervisor is the on-site representative for the Director of the Institute of Arctic Biology and University of Alaska Fairbanks
• Manages the daily operation of TFS including planning housing assignments; maintaining attendance records, uses, keeps current, and manages a complex electronic hotel reservation system; completing daily logs; giving orientations/briefings including Title IX and safety expectations to new arrivals; coordinating support requests between staff and users; and communicating with TFS Fairbanks staff as needed.
• Enforces TFS camp rules and policies pertaining to all users of TFS, including staff and all other camp residents. Enforcement of major code of conduct violations are usually done in conjunction with the TFS Management Team.
• Daily leading of TFS staff including project identification, daily tasking, and monitoring of work. This position ensures that TFS is clean, well kept, and materially organized.
• Represents the University of Alaska Fairbanks during official regulatory inspections.
• Represents University of Alaska Fairbanks and hosts VIP visits and other governmental agency visits. Essential
20 Toolik Field Station User Relations
The TFS Facility Supervisor is one of the primary staff ambassadors to the TFS user community and is often the face of Toolik to many users of the station. Positive relationships and communication with TFS users is a major focus of the position. Through day-to-day oversight of operations at TFS, the Facility Supervisor also represents the Institute of Arctic Biology and the University of Alaska Fairbanks to the hundreds of users of and visitors to the TFS including principal investigators of research grants from the National Science Foundation (NSF) and professors, post doctoral scientists, graduate and undergraduate students, and professional staff from dozens of national and international universities and institutions. The Facility Supervisor also interacts and coordinates on-site efforts with contractors and sub-contractors funded by the NSF Office of Polar Programs.
• Maintains strong relationships and communication with the TFS user community.
• Regularly evaluates the satisfaction of TFS users and the value of TFS services to the user community.
• Works with the user community to collect project information, support requirements, and other information needed for management of the station and the support of projects.
• Presents information to the TFS user community and other parties through orientations, tours, and formal presentations.
• Solicits and evaluates requests for laboratory space and other support, participates in the assignment process, and monitors use of lab space and other support. Essential
40 TFS Departmental Supervision
The TFS Facility Supervisor performs as the overall station manager and is a primary leader for on-site TFS staff and is responsible for setting expectations, tone, performance standards, and vision for TFS on-site operations. The TFS Facility Supervisor supervises the following departments: TFS On-site Operations, TFS Food Service, TFS Maintenance and Science Support, and TFS Safety. This position directly supervises and evaluates nine regular staff, including two Assistant Managers, two specialized Field Operations Assistants, Executive Chef, Maintenance and Science Support Manager, two Maintenance and Science Support Technicians, and an EMT/Safety Coordinator. This position also supervises around 10 seasonal and temporary positions annually including Production Cooks, Kitchen Assistants, Field Operations Assistants, EMT, and Maintenance and Science Support Assistants. Each one of the departments under this position’s supervision have lead positions, which assist this supervisor with tasking, scheduling, identifying needs and requirements, basic conflict resolution, and reporting.
• Plans, supervises, directs, motivates, and manages the diverse functions and activities of staff and TFS departments including TFS Operations, TFS Maintenance, TFS Food Service, and TFS Safety.
• Develops and implements policies, procedures, and processes for TFS staff and their interactions with TFS users in coordination with the TFS Associate Director of Operations and Finance and other staff.
• Regularly evaluates staff, conducts performance reviews, and administers progressive discipline and improvement plans when needed.
• Communicates priorities and goals to staff.
• Mediates interpersonal or interdepartmental conflict among staff at TFS.
• Maintains confidentiality on a variety of sensitive issues.
• Interviews, hires, reviews performance, and coordinates the work of subordinate support staff (regular, temporary, and on-call). Assesses needs and develops staffing plans with the TFS Associate Director of Operations and Finance.
• Works with university and Institute of Arctic Biology human resources departments to ensure compliance with policy and regulations.
• Creates, manages, coordinates, and approves staff schedules.
• Conducts, coordinates, and manages on-boarding and training of staff. Essential
5 Reporting and Administration
Toolik Field Station has an array of reporting requirements. The station also has many different systems (many electronic or web-based) to help administer and summarize the complex operation.
• Writes departmental reports for NSF, TFS and university management, and other reporting requirements.
• Compiles and reports different metrics of camp use and support including to TFS Steering Committee and NSF representatives.
• Works with the TFS Business Manager and others to ensure information needed for billing is captured and communicated effectively. Essential
The TFS Facility Supervisor has two primary work locations. The position generally spends over 1/2 of the time from April through September on-site at TFS, in 2-3 week shifts. From October through March around ¼ time or less is spent at the station. The remainder of the time the position is based at the TFS administrative offices on the University of Alaska Fairbanks campus. Lodging is provided at TFS, but not in Fairbanks. All transport between Fairbanks and TFS is provided by TFS
This position requires living at a remote facility, often with limited privacy, for significant periods. Shifts will sometimes need to be shorter or longer than what is detailed above. The position will often be required to work significant hours (65+ hours a week), and will work up to 7 days a week. The work location is in the remote arctic, and sometimes requires back country travel.
Knowledge, Skills, and Abilities Required for this Position: Strong leadership and supervisory skills. Excellent communication skills and ability to work positively with a variety of personalities. Knowledge of and skills in human resources processes. Demonstrated management and planning skills. Knowledge of inclusive practices, including those targeting gender, racial, and other types of discrimination. Knowledge of remote camp operations and operations in extreme environments. Knowledge of the scientific research process and fieldwork. Skills in computer business applications. Ability to work with a large number of researchers under time and pressure constraints. Strong abilities in customer service. Ability to work under adverse weather conditions, and live at a remote field camp. Must have the ability to work in severe arctic conditions and terrain. Ability to drive the Dalton highway without assistance between Fairbanks, Toolik Field Station, and Deadhorse, AK. Ability to repetitively lift and move items up to 70 lbs. Ability to work and live remotely for extended periods.
Preferred Experience: Wilderness First Responder, EMT and/or first aid, desktop and networking computer skills, commercial driving.
Education and Training Required for this Position: Driver's License. Bachelors degree or equivalent training and experience. Two years remote camp management experience or equivalent. Five years of supervisory experience.
Preferred: Two years experience in scientific field work, laboratory work, science support, or similar.
Review Date: Please upload a cover letter, resume, and the contact information for at least 3 professional references with your application.
Background Check: The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Term Position: This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion. Probationary: Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.
Training Policy: It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF. The policy can be located at: http://www.uaf.edu/chancellor/policy/04.07.010/
Tobacco-Free Campus: UAF Campus is a tobacco free campus. For more information, please go to: http://www.uaf.edu/tobaccofreecampus/
Notice of Nondiscrimination: The University of Alaska is an affirmative action/equal opportunity employer and educational institution. The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination
Advertised: Alaskan Standard Time 19 Jan 2018
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