Program Manager

Apply now Job no: 508622
Classification:Information Systems Professional 6A
Grade:Grade 83
Work type:Staff Full-time
Administrative Unit:University of Alaska Statewide
School/Business unit:OIT Technology Oversight Services
Location: Fairbanks
Categories: Other

Position Summary:

Our PMO Department is looking to add a Program Manager. The primary purpose of this role is to lead, handle and ensure the successful delivery and management of multiple projects within scope, quality, time and cost constraints that may be clearly defined or may require dynamic change management. • We build collaborative relationships with multiple business units and project team members and lead all aspects of the project lifecycle, as well as work leadership in a matrix environment. • Identify and schedule project deliverables, milestones and required activities and tasks. • Ensure flexibility in their use of project management methodology based on the project requirements (Agile, Waterfall, or a hybrid). • Provide leadership and motivation throughout the project life cycle and confer with project staff to outline work plan. • Review project proposals or plans to determine time frame, funding limitations, procedures for accomplishing projects, staffing requirements and allotment of available departmental resources to various project phases. • Implement project communication plan. • Conduct risk assessment and mitigation. • Monitor project activities, ensuring the currency, quality, and integrity of the information while providing consistency in content and "look and feel" across the enterprise. • Continuously benchmark project management performance to identify improvements and achieve higher capability maturity in PPM. The opportunity is a senior-level project manager position. You will be expected to demonstrate the required competencies at an advanced proficiency level. These are generally additive to the competencies of a standard project manager. You should have a distinctive blend of business, IT, financial and presentation skills, as this is a highly transparent position with meaningful impact. You will act as a coach to junior project managers, executives and others who need assistance and advice regarding project management practices.

Duties:

10Proactively apprise executive management of issues affecting project status and offer solutions to solve the issues; identify complex problems with multiple variables and risks; generate alternatives and implement solutions with approval of executive management.Essential
30Interface with all areas affected by projects, such as end users, services organizations, vendors and implementation partners. Conduct project meetings and taking responsibility for tracking and analysis of project progress.Essential
30Manages a program of intermediate or large projects throughout the project lifecycle including project scope, schedule, resources, quality, costs and change. The type of projects are those with multiple customers, multiple locations, taking place across multiple departments or functions, involving moderately complex technology and vendors or implementation partners. Duties may include but are not limited to translating project requirements into project objectives and tasks, managing task assignments to project resources and reporting on and managing project scope through the project lifecycle; develop detailed project schedules, project estimates, resource plans and status reports; define, assemble and manage project teams to ensure project objectives are met; manage and contribute to the effectiveness of a team that integrates multiple functions/disciplines (matrix organization); manage team direction and project outcome; manage client expectations, managing and escalating issues and changes when appropriate; providing expert staff support to executive management decision makers.Essential
30Monitor and Control projects, such as, measure progress toward goals and revise projects objectives and documents applying change control procedures; re-review projects as needed checking for scope changes that may impact technology; review project deliverables for accuracy and provide assistance and mentoring to others.Essential

Knowledge/Skills/Abilities: 

  • Expert understanding or Project Management Body of Knowledge (PMBOK) Discipline (Integration, Scope, Time, Cost, Quality, Human Resources, Communications, Risk Management, Procurement)
  • Experience with project management-related software packages
  • Strong technical background
  • Well-developed leadership skills in a matrix organization structure
  • Strong interpersonal, customer interface, and negotiation skills
  • Strong communication skills, both written and oral with public presentation experience
  • Completes templates to standards and prepares written status reports for client review
  • Clearly communicates project implications; project status to a variety of audiences, foster open communication and demonstrate strong listening skills
  • Comfortable in a team environment
  • Able to manage complex projects independently

Required Experience:

  • 1-3 years of experience in project management
  • Demonstrate a history of successful project planning, analysis and control, including risk assessment, cost management, and change control

Typical Education or Training:

  • Bachelor's degree or equivalent business/technical leadership experience
  • Project Management Professional (PMP) certification desired
  • Technical background to be able to understand client's needs and successfully meet those needs
  • Ability to understand and lead technical resources

Background Check:

The successful applicant is required to complete a background check.  Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment.   During the probationary period, employment may be terminated for no reason or any reason.  Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF.  The policy can be located at:  http://www.uaf.edu/chancellor/policy/04.07.010/

Tobacco-Free Campus:

UAF Campus is a tobacco free campus.  For more information, please go to: http://www.uaf.edu/tobaccofreecampus/

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution.  The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination

Advertised: Alaskan Standard Time
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