4-H Program Coordinator - Bethel
Apply now Job no: 508251
Classification:Administrative Generalist 2
Grade:Grade 74 (38% GeoDiff)
Work type: Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:School of Nat Res & Extension
The Program Coordinator will welcome visitors in person, by phone and email, maintain current enrollment data, prepare reports, maintain financial records, maintain the district 4-H online presence, coordinate facility needs, and assist in design and implementation of youth development program procedures and standards.
10 Answer the phone, take messages and disseminate information; Open, sort, and distribute, collect, deliver mail; Schedule meetings, including reserving facility and arranging audio/video support; Record and transcribe proceedings of meetings and conferences; Coordinate with other divisions or units as needed to clarify policies and procedures; Troubleshoot and resolve problems that may arise during day-to-day office operations; Assist with training staff; Represent the department in matters as authorized; Represent supervisor at meanings to furnish or obtain information. Essential
10 May determine which visitors need to be seen by supervisor; Office coordination; Meet and assist members, parents, visitors; Receive screen and Route telephone calls and emails; Take messages when necessary; Energetic interaction with employees, volunteers, parents and youth; Serve as a positive role model for youth and colleagues; Perform related work as required. Essential
30 Prepare deposits, and/or maintain department soft ledgers; Make recommendations on budget allocation decisions; Maintain an inventory of equipment and supplies, Order supplies and equipment to support offices, programs, etc; Verify and reconcile Pro card statement to departmental soft Ledger''s for fiscal officer approval; Act as departmental expeditor for obtaining goods from local vendors as needed; Arrange for maintenance of departmental machinery; Submit work orders for repairs; Use Financial records and supporting documentation to compile financial information, budget status report; Perform budget tracking and preparation including: provide current and historical data; Perform or assist and performance of budget preparation such as expenditure projections, revenue forecast, and completing budget documents; Collect and monitor youth registration and fees, trains and assists volunteer leaders with this process; Coordinate facility needs and upkeep. Essential
50 Screen calls/correspondence, answer routine inquiries, and/or provides information or refers inquiries to appropriate staff members;Proofread typed materials for grammatical and typographical error; Prepare correspondence which may include editing drafts, composing correspondence for supervisor''s signature, drafting letters or memorandums, and/or initializing correspondence requiring knowledge of procedures and processes; Compile information for routine reports, directories, course support, organization charts, etc; Prepare brochures, newsletters, flyers, events schedules, marketing materials, and/or new releases for dissemination to internal/external audiences. May include proofreading/editing drafts, creating first drafts, using desktop publishing software to layout documents and or coordination the printing/publishing/distribution process; Maintain supervisor''s calendar, advise about commitments and schedule appointments; Develop and maintain routine web presence; Respond to complaints and routine requests for information; Verify and review materials for completeness and conformance with established regulations and procedures; Operate automated text and data processing equipment to input, access, and retrieve data; Operate and troubleshoot photocopier fax machines and printers; Photocopy materials as needed for Department staff; Open or closed offices maintain office keys; Maintain office conference room facilities; Coordinate contractual maintenance for office software or Hardware; May develop internal processing or departmental procedures; Enter and retrieve information using personal computer; File and retrieve records and reports; Organize and maintain filing systems maintain records related to specific area of assignment; Maintain databases; Maintain departmental calendar to keep department chair, faculty and students advised of deadlines; Assists the Director with the 4-H online database of volunteers and members; Maintain the district 4-H online presence; Maintains organization of resources available for program use, including requests for purchases. Essential
Job Overview: The Program Coordinator office is in the 4-H Youth Center building where afterschool, evening and summer camp programming for youth and families takes place. The Program Coordinator must be able to be self-directed in a quiet environment and also be able to handle a noisy atmosphere and interruptions while programs are taking place. This person must enjoy working with youth and adults. The Program Coordinator will welcome visitors in person, by phone and email, maintain current enrollment data, prepare reports, maintain financial records, maintain the district 4-H online presence, coordinate facility needs, and assist Director in design and implementation of youth development program procedures and standards.
Essential Duties and Responsibilities: Interact effectively with youth and adult clientele. Complete written and oral instructions in a timely fashion. Work independently with minimal supervision. Work as part of a team. Computer skills including web search, word documents, letter/reports writing, database management, calendars, email. Knowledge of related relational databases, knowledge of computer programs of intermediate difficulty, basic office skills, ability to use computer scheduling programs, ability to multitask and prioritize projects, ability to establish and maintain files and record-keeping systems, ability to lead students and temporary staff, knowledge of office practices and procedures, spelling punctuation grammar and sentence structure, formats for correspondence and reports, filing systems, must be able to type and ability to work independently.
Required Skills and Experience: Some college or bachelor’s degree, cross-cultural experience, CPR/First Aid certified, Experience working with children grades K-12, and ability to do a variety of activities like crafts, sewing, cooking recreation, games, computer and art projects. High school diploma/GED; valid driver’s license; satisfactory criminal background check. Preferred: Some college or bachelor’s degree. Ability to do a variety of activities like crafts, sewing, cooking recreation, games, computer and art projects.
Salary: This position is a Grade 74, $20.81/hr
Information: If you need further information or assistance with applying to this position please contact the Bethel 4-H Youth Center Director at 907-543-2088.
Background Check: The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Term Position: This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.
Probationary: Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.
Training Policy: It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF. The policy can be located at: http://www.uaf.edu/chancellor/policy/04.07.010/
Equal Opportunity/Affirmative Action: The University of Alaska is an equal employment opportunity/affirmative action employer and educational institution. All qualified applicants will receive consideration for employment without regard to race, color, creed, national origin, religion, age, sex, sexual orientation, gender identity, veteran status, physical or mental disability, marital status, changes in marital status, pregnancy or parenthood, genetic code or retaliation.
Drug-Free Workplace: Pursuant to Board of Regent’ Policy 04.02.040, the University of Alaska is a Drug-Free Workplace. This prohibits the unlawful manufacture, distribution, dispensing, possession, or use by an employee of a controlled substance in any workplace of the university. Tobacco-Free Campus: UAF Campus is a tobacco free campus. For more information, please go to: http://www.uaf.edu/tobaccofreecampus/
Advertised: Alaskan Standard Time 08 Nov 2017
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