BLaST Fiscal Officer

Apply now Job no: 508197
Classification:Fiscal Professional 2
Grade:Grade 79
Work type:Staff Part-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:College of Nat Sciences&Mathematics
Location: Fairbanks
Categories: Administrative/Personnel, Business/Accounting/Finance, Office/Clerical, Other

Position Summary:

The College of Natural Science and Mathematics (CNSM) BLaST Program is seeking a customer service oriented Fiscal Officer to manage and oversee the fiscal scope of the BUILD grant. This is a part-time position (30-40 hours per week) responsible for managing awarded budgets, reporting fiscal activity to program stakeholders, and ensuring fiscal compliance with UA policy and Federal Uniform Guidance. ****This recruitment is open internally to current UA employees*****

Duties:

25The Fiscal Officer oversees and assists with HR, travel, and procurement processes carried out by the fiscal team. These processes includes but are not limited to individual award tracking, interacting with awardees, and working with the program team to implement process improvements. The Fiscal Officer works closely with other University staff, the BLaST Advisory Committee, and individual student and faculty members, to provide fiscal information and recommendations to facilitate sound decision-making, strong organizational development, and success. Build and maintain positive working relationships with co-workers, other employees, funding source staff, internal and external committees and the public using principles of good customer service and excellent communication skills. Complete and remain current on all required safety training.Essential
75The Fiscal Officer''s primary function is to ensure the accuracy and integrity of the BLaST program''s financial information and to safeguard biomedical research assets at the University of Alaska and its partner institutions. Responsibilities include but are not limited to fund accounting and monitoring. As part of these overarching responsibilities, the Fiscal Officer will perform fiscal data analysis as needed, produce accurate and timely reports, monitoring/auditing funds associated with BLaST, work toward accounting and finance process improvement, and perform fiscal support functions for the BLaST program, awards, and research projects at UA in compliance with Generally Accepted Accounting Principles (GAAP) and Federal Award Uniform Guidance. Financial planning includes responsibility to review, monitor, reconcile, and manage restricted and unrestricted funds and budgets. Fund accounting responsibilities include: * Assist in preparing the BLaST budget; participate in the forecast of additional funds needed to meet program objectives; administer the approved budget; and complete required monthly management reports. Makes adjustments to budget accounts according to established procedures and directs staff to complete budget revisions, journal vouchers (JVs), and labor redistributions (LRs) as needed. Analyze expenditures on awarded projects to ensure compliance with UA and Federal uniform guidance policies, including monitoring expenditures to ensure budget limits are met. Analyzes and provides budget guidance for Principal Investigators (PIs), core program administrators, and BLaST supported students and faculty members. * Works with program to provide financial reports, annual and supplemental, for submission to the agency, the National Institutes of Health (NIH). Generate monthly internal and external financial statements that comply with regulatory reporting requirements for program stakeholders. * Develop and implement effective financial policies and procedures for the administrative staff and BLaST supported students and faculty members to improve the accounting system as the program evolves. * Works in UA BANNER System and Toad Data Browser to research, develop, and execute queries. Interact with PIs, core directors, and administrative staff to insure compliance with terms and conditions of award and budget planning. Works with the fiscal staff in Institutes and Colleges to create progress reports for internal and external use. * Works with UAS fiscal staff and partner institution personnel to ensure BLaST PIs and Core Directors have a complete fiscal picture. Fund Auditing/Monitoring responsibilities include: * Monitor and audit BLaST funds, projects, and sub-awards on restricted funds associated with the BLaST program. Track the grant awards and expenditures through completion. * Certify expenditures and equipment purchases. Provide accurate, detailed information on expenditures, available balances, and agency restrictions on use of funds. Review project scope of work, project subcontracts, in-kind, and match required for projects. * Prepare and review financial reports for the PIs and Core Director for BLaST as well as BLaST project awardees. * Summarize and compile data and information for the Office of the Vice Chancellor of Research (VCR) and the College of Natural Science and Mathematics (CNSM) as requested. * Interprets and applies complex rules and regulations such as MAU-specific Policies and Procedures, SW Accounting manual and Cost Accounting standard, GAAP, and Uniform Guidance.Essential

Internal Recruitment:

***This recruitment is open internally to current UA employees***

The Biomedical Learning and Student Training (BLaST) program is a BUILD funded grant that will enhance capacity for undergraduate biomedical research training and efficacy for engaging students from diverse backgrounds, especially rural Alaskans, in education and training for biomedical research careers.  See more about the BLAST Program at https://alaska.edu/blast/.

Required Experience:

High School diploma or equivalent.

Two years progressively responsible professional fiscal experience or equivalent.

Typical Education or Training:

BA or BS in accounting, statistics or related field, or an equivalent combination of training and experience. Equivalent combination of training and experience would include major course work in business or public administration, finance, accounting, or a related field with five years of increasingly responsible experience as a fiscal technician.

Must be proficient with common computer software programs to include Microsoft Office, fund accounting system (i.e. - Banner), and data query tools (i.e. - Toad Data Point).

 

Salary Information:

This position is a term-funded, part-time (30-40 hours/week), and is a Grade 79 ($25.82/hour).  Salary is commensurate with experience.

12 month benefited position, 26 pay periods/annual.

Application Process:

To apply for this position, please provide a cover letter, resume, and contact information for three professional references with your application.  This position is open until filled, with a first review date of December 4, 2017.  To ensure your application is considered, apply by 11:55 pm, Alaska Standard Time, December 3, 2017.  Applications received after this date may not be considered.

Assistance:

If you need assistance applying to this posting, please contact  BLaST Human Resources at (907) 474-2441.  Applicants needing reasonable accommodation to participate in the application and screening process should contact the local Human Resources office at (907) 474-7700.

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason.Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF. The policy can be located at: http://www.uaf.edu/chancellor/policy/04.07.010/

Tobacco-Free Campus:

UAF Campus is a tobacco free campus. For more information, please go to: http://www.uaf.edu/tobaccofreecampus/

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution.The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex,physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination

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