AIAN Resilience Program Manager

Apply now Job no: 508196
Classification:Administrative Management 2
Grade:Grade 81
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:Institute of Arctic Biology
Location: Fairbanks
Categories: Other

Position Summary:

The Institute of Arctic Biology (IAB) at the University of Alaska Fairbanks (UAF), is seeking applications for a highly motivated program manager with excellent communication and customer service skills.


10Mentorship & Communications: Work with the PI to manage the development and implementation of an effective mentorship and communications plan to provide program coordination and capacity building for research and grants management support to Tribal partners, with Northwest Indian College as a primary mentorship site. Organize meetings and training workshops with Tribal institutional and community partners for the purposes of building capacity to write and administer grants from the NIH, NSF, SAMHSA and other agencies. Oversee the development and communication of AIAN Resilience Program updates, results and plans through a quarterly web-based newsletter and coordinate with IAB and CRCD Information Officer to maintain and develop new content for the program and affiliated project websites.Essential
10Personnel/Leadership: Provide direct supervision of Regional Program Coordinator and student assistants. Assist program PI(s) with recruitment and other personnel duties. Provide solutions to problems encountered with students and other staff. Facilitate program team cohesion by coordinating weekly team meetings that focus on programmatic updates and sustainability. Provide creative solutions to areas of conflict that ensures compliance and meets programmatic needs. This position must successfully complete all mandatory safety and supervisory training.Essential
10Program Reporting: Responsible for annual technical (progress) reports to the NIH, NSF, SAMHSA and other funding agencies, coordinate and collect project management statistics and outcome measures. Respond to all UA and other requests for information related to program progress. Develop and maintain databases of dissemination activities (publications and presentations), IRB and other Tribal human studies oversight submissions, program highlights, and other reportable information.Essential
10Program Representation: Provide fiscal oversight and maintain signing authority for the AIAN Resilience Program and its affiliated projects. Represent the program and affiliated research projects at local, state and national forums. Attend grant and research administration workshops and meetings. Provide mentorship and training for AIAN Tribal partners, including the Northwest Indian College. Identify and promote opportunities for developing and expanding social and behavioral research within the State of Alaska.Essential
15Program Sustainability: Work with the program PI(s) and provide technical and strategic support during the development of new, renewal and supplemental proposals for the AIAN Resilience Program and its affiliated research projects. Review and recommend revisions to proposal narratives. Manage EndNote libraries and assist with supplementary sections (resources, bio-sketches, letters of support, appendices, etc.).Essential
45Program Administration: Work closely with grant program PI(s) and Co-I(s) as well as with multiple departments (IAB, CRCD) and institutional partners (Northwest Indian College) to develop, implement, manage and assess various components of the AIAN Resilience Program and all of its affiliated research projects in accordance with public law, National Institutes of Health (NIH), National Science Foundation (NSF), Substance Abuse and Mental Health Administration (SAMHSA), IRS, State and UA policies. Coordinate with program and affiliated project PI(s) and the Office of Research Integrity to ensure compliance with Institutional Review Board (IRB) standards and requirements and with Tribal IRB/HSC and other governance and oversight structures. Ensure administrative processes are efficient and effective with special attention paid to working effectively with AIAN communities. Assist in HR related questions and manage rural office administration (managing contractual agreements with Tribes for space, phones, internet, etc.). Establish administrative procedures to collaborate and coordinate effectively with multiple departments, programs and collaborators. Ensure that all personal and administrative interactions are done with tact and diplomacy with a strong sense of cultural and professional sensitivity. Provide expert knowledge of grant and contract management. Coordinate with IAB, CRCD and Northwest Indian College (NWIC) Grant Managers to ensure proper fiscal oversight of research projects to include budget preparation, procurement, no-cost extensions, grant closeouts, representational allowances and monitoring subcontracts.Essential

This recruitment is open internal to current UA employees as a promotional opportunity or those otherwise eligible to apply to internal postings. 

The Institute of Arctic Biology (IAB) at the University of Alaska Fairbanks (UAF), is seeking applications for a highly motivated program manager with excellent communication and customer service skills.

The purpose of the position is to provide management and sustainability support for a program of extramural research focusing on American Indian and Alaska Native (AIAN) Resilience.  This position will work closely with the program principal investigator to achieve program goals of building a Tribal research collaborative network addressing the social and behavioral health concerns of AIAN people and administering the program in accordance with public law, National Institutes of Health (NIH), National Science Foundation (NSF), IRS, state and University policies. This position is responsible for managing a broad range of functions including program administration, staff supervision, compliance with the Institutional Review Board (IRB) regarding research with human subjects, organizing meetings with Tribal partners, advisors and program staff, providing mentorship and training for Tribal partners, program data collection and sustainability, and completion of annual (technical) progress reports. This position is responsible for responding to UA or other requests for information related to the program's progress. The incumbent administers program policies and procedures for the various program components including the hiring of grant project staff, HR navigation, communication between multiple departments and institutions and budgetary and fiscal oversight. This position requires specialized knowledge of sponsored project administration, supervisory skills and a high level of conflict resolution and communication skills. 

Applicant Instructions:

Applicants must provide a cover letter expressing interest in this position. A current resume and 3 professional references including their email contact and phone number.


Review Date:

Review of applicants will begin on November 29, 2017, 11:55 pm AST. To ensure consideration, please apply prior to the review date by 11:55 pm Alaska Standard Time


Required Experience:

5 years of experience with program development, reporting, and evaluation; grant management; and as a supervisor.


Required Education and/or training:

A Bachelor's degree in science, business administration, management, public policy or related fields; or an equivalent combination of training and experience. 


Preferred Education and/or training :

A valid driver's license.  A Master’s degree in a related field; or an equivalent combination of training and experience. A Certified Research Administrator certification.



Expert knowledge of grant and contract management from NIH, NSF, SAMHSA and other funding sources. Ability to manage a complex program with multiple components, departments, and institutions involved. Ability to facilitate the develop research proposals. Ability to plan, administer and evaluate programs through the development and implementation of policies and procedures. Ability to decipher requests for information and formulate appropriate responses to a wide variety of audiences. Ability to synthesize information for multiple sources to create comprehensive reports.  Excellent interaction, communication and presentation skills. Ability to identify and provide creative solutions to problems. Ability to train faculty and staff in new technologies and procedures. Proficiency with MS Office software, PowerPoint, and Adobe. Knowledge of NIH, NSF, SAMHSA or other federal programs, policies, and procedures. Knowledge of federal OMB/FAR regulations. Knowledge of policies and regulations related to research involving human subjects. Ability to manage a complex and changing program; innovative program solving skills, analytical skills and ability to work effectively with others to accomplish program goals.


Preferred Knowledge/Skills/Abilities :

Experience submitting manuscripts to PubMed Central. Proficiency with EndNote program. Proposal preparation and editing skills. Knowledge and understanding of AIAN communities. Understanding of UA and UAF structure, policies, and regulations.


Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.



Pursuant to Board of Regents’ Policy 04.01.055.B, temporary, extended temporary, adjunct, student, casual labor, regular new hire probationary employees and those positions designated by the president as officers and senior administrators of the university are employed at-will. 


Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF. The policy can be located at:


Tobacco-Free Campus:

UAF Campus is a tobacco free campus. For more information, please go to:  



Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution. The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at

The University of Alaska offers an excellent benefits package including affordable health care, paid holidays, tuition waivers and much more. For more benefits information, go to:  

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