Procurement Contracting Officer

Apply now Job no: 508017
Classification:Procurement & Contract Services Professional 2
Grade:Grade 80
Work type:Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:VCAS Financial Services
Location: Anchorage
Categories: Business/Accounting/Finance, Office/Clerical, Other

Position Summary:

Seeking experienced procurement officer to manage primarily high dollar and complex procurement requirements in support of UAA's mission. Will involve a wide variety of commodities and services. Will provide department oversight in Director's absence.


10INFORMAL SOLICITATIONS: Process larger purchase transactions, $10,000 to $100,000, analyzing and selecting proper methods of procurement, clarify requirements, and writing specifications. Issue written solicitations, monitor, evaluate and make award. Approve brand name justifications. Write sole source, limited competition, and emergency procurement findings, subject to approvals, as required.Essential
15CONTRACT DEVELOPMENT: Analyze purchasing patterns, and keep informed of state of the art innovations with the purchasing profession in order to identify opportunities of enhanced service contracts. Search for improved and less costly materials and supplies within the commodity classes assigned. Identify areas where requirements contracts should be established to facilitate repetitive buying activity. Prepare and award solicitations based on projected needs. Issue contract awards and renewals as appropriate. Analyze request for pricing increases. Monitor the market for changes which might affect contracting terms and conditions.Essential
15CONTRACT NEGOTIATION & ADMINISTRATION: Issue contracts resulting from solicitations, and direct negotiations. Compile and maintain complete and accurate files for renewable contracts. Issue contract modifications, change orders, and renewals, as necessary. Negotiate price, or other changes in contract terms and conditions. Issue Purchase Orders and Modifications, as necessary. Utilize professional expertise, strong interpersonal, and negotiations skills to resolve disputes and avoid litigation. Prepare documentation and research findings to support superiors and the university in the event of litigation.Essential
15GENERAL SUPPORT TO DEPARTMENTS, VENDOR RELATIONS, ETC.: Provide support to University departments in areas related to procurement, including assistance in understanding proper procedures and other requirements. Answer technical questions related to the entire purchasing function including the integrated financial system (Banner), and provide one-on- one or small group training when necessary. Maintain a positive, professional image to the public, and conduct impartial supplier relations with the vendor community. Interview vendors. Correspond with vendors to resolve disputes, and to secure information regarding procurements.Essential
20PROJECT MANAGEMENT: Assemble project teams from within, and outside the procurement office to plan, specify, develop, solicit, award, execute, administer and evaluate. Delegate team member duties, chair project meetings, track progress and assume responsibility for successful outcome.Essential
25FORMAL BIDDING & CONTRACTING: Execute purchase transactions up to a minimum of $200,000, analyzing and selecting proper methods of procurement. Develop accurate specifications and appropriate terms and conditions for formal bid and proposal documents. Choose adequate source lists, ensuring compliance with solicitation advertising regulations. Issues contracts up to a level of $200,000 or more. Conduct pre-bid conferences and site visits. Respond to business community inquires and ensure fair competition. Prepare and issue bid amendments. Conduct bid/proposal openings/closings. Analyze bids and proposals for responsiveness, and responsibility in determining those that may be considered for award. Certify correctness of bid abstracts. Evaluate responses, prepare written determination of award, and award contracts within delegated authority.Essential

Seeking experienced procurement officer to manage primarily high dollar and complex procurement requirements in support of UAA's mission.  Will involve a wide variety of commodities and services.  Will provide department oversight in Director's absence.  The right person for this position will be able to multitask, utilize excellent oral and written communication skills and apply reasonable business judgement in all situations.  Experience in developing effective specifications is essential.  Knowledge of contract and business law is necessary in reviewing/approving and negotiation of contract terms in the University's best interest.


1) Understanding and application of Procurement Law including Alaska statutes, Federal Acquisition Regulations, Board of Regent Policy, and University Procurement Procedures, and relevant court decisions and precedent.
2) Working knowledge of Contract and Business Law.
3) Application of procurement best practices as appropriate.
4) Excellent oral and written communication skills, including effective proofing of complex documents.
5) Proficient use of Microsoft Word and Excel.
6) Demonstrated experience drafting effective Scope of Work/Specifications.
7) Experience using Ellucian Banner finance software, or equivalent.
8) Demonstrated attention to detail in written communication; excellent proofing skills
9) Demonstrated attention to detail and accuracy in data entry and calculations.
10) Ability to provide high level of customer service in a busy work environment.
11) Excellent time management skills to manage multiple projects and meeting established deadlines.

Required Experience:

Three years upper level responsibility in formalized government or education procurement or an equivalent combination of training and experience.

Typical Education or Training:

A Bachelor's degree in relevant field and three years public procurement experience, or an equivalent combination of training and experience. A Certified Public Procurement Buyer or Certified Procurement Manager certification, or other recognized procurement certification preferred. Experience with IT and/or Construction procurement a plus.

Minimum Starting Biweekly Salary: $2,235.20

Advertised: Alaskan Daylight Time
Applications close:

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