Transaction Manager

Apply now Job no: 507965
Classification:Fiscal Manager 2
Grade:Grade 81
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Financial Services
Location: Fairbanks
Categories: Administrative/Personnel, Business/Accounting/Finance, Other

Position Summary:

The Office of Finance & Accounting seeks a skilled, motivated, and dynamic individual to lead its transaction team. The Transaction Manager is responsible for overseeing, evaluating, and improving the depository, journal voucher, travel, reconciliation, data entry, non-resident alien tax, and representational allowance functions of UAF. In this role, the Transaction Manager provides leadership to UAF in the consistent interpretation and compliance of complex policy and regulations. It serves as a key advisor to the Director of OFA and Associate Vice Chancellor for Financial Services.

Duties:

10AUDIT INTERPRETATION, RESPONSE, REPORTING, AND ADVISING Work directly with auditors, UAF administration, departments, and travel coordinators regarding audit compliance to include audits, communication of findings/recommendations, and follow-through of audit compliance issues.Essential
20TRAINING, PROGRAM DEVELOPMENT, AND PROCESS IMPROVEMENT Establish cost and time saving methods that ensure accuracy and saves UA travel dollars where appropriate. Serve as UAF’s lead in the implementation of all transaction-related process improvement designs and implementations. Frequently recommends and implements solutions to university-wide and unique departmental issues, and provides follow-up to ensure successful implementation and compliance. Interprets and applies complex policies, rules, and regulations, and analyzes complex situations to make responsible, reasoned decisions in the resolution of conflicts.Essential
30SUPERVISORY Provide supervision of Transaction team. Supervisory duties will include daily oversight of five direct reports: 1. Fiscal Professional 2 (Cash Manager) Manages all aspects of UAF''s eight depository accounts with a volume of over $200M per year. Combine bank and depository information to ensure complete and accurate reporting of UAF cash balances. Reconciles daily cash, checks, credit card and electronic fund transfers. Reconciles balance sheet accounts on quarterly basis. Manage petty cash and change fund accounts. 2. Fiscal Professional 1 (Travel Auditor) Lead auditor of TER''s, data entry for payment, and point of contact for travel questions. 3. Fiscal Technician 4 Ensures compliance with non-resident tax issues and reporting. Compiles unrelated business income tax (UBIT) information. Combines checks and invoices and mails to vendors. Handles IT security access requests and check printing functions. Manages office resources and procurement. 4. Fiscal Technician 3 Assist Cash Manager with daily bank transactions, review regular and electronic JV''s for accuracy prior to entry into Banner, audit petty cash funds and TERs. 5. Fiscal Technician 2 Data entry of JV''s and Budget Revisions, mail distribution and other duties as assigned. Supervisory duties include, but are not limited to, recruitment of vacant positions, on-boarding, annual performance evaluations, corrective actions, succession planning, cross-training and leave management.Essential
40TRANSACTION MANAGEMENT Provides oversight and management of issues involving travel, cash, credit card and electronic fund transfer transactions, quarterly and year-end balance sheet reconciliations, cost transfers, unrelated business income tax (UBIT), non-resident alien tax compliance, representational allowances, in-kind contribution reporting, check printing and non-cash awards. Responsible for the management of all travel functions. Approves travel reimbursement exceptions based on adequate documented justification related to unusual travel circumstances. Lead training efforts, develop and communicate process maps, and recommend process improvements on areas of responsibility to Director of Finance and Accounting (OFA). Provide regular status updates on projects and upcoming deadlines to OFA Director. Manages projects within personal daily duties and delegates work to direct reports, as well as directly assisting supervised employees as needed to meet deadlines and audit requirements. Provides departmental leadership and is the authorized delegate for the OFA Director.Essential

About this position:

Position is Exempt, Full-Time Regular.  Salary is Grade 81, minimum $30.56 hourly, DOE.

 

Knowledge/Skills/Abilities Required:

Knowledge sufficient to perform fund accounting processes including generally accepted accounting principles. Knowledge of applicable federal, state, and institutional laws, rules, and regulations relating to administration of programs. Demonstrated ability to build and deliver effective training.

Ability to understand complex accounting and banking transactions, work with and create complex spreadsheets using Microsoft Excel, query the UA data warehouse using available tools, and effectively supervise staff. Working knowledge of computer information systems and applicable software and databases.

Strong critical thinking skills, ability to comprehend written material, and interpret and apply policies, rules, and regulations. Ability to establish and maintain effective working relationships with individuals and groups to work successfully as a member of a team. Ability to communicate effectively through all mediums, and to organize and present facts and opinions. Ability to exercise good and consistent judgement in analyzing situations to make decisions. Knowledge of methods of organization, research, and analysis.

 

PREFERRED KNOWLEDGE/SKILLS/ABILITIES:

Broad knowledge of the university’s business functions. In-depth knowledge of PCI, Red Flag, Fly America, UBIT, and NRAT regulations and compliance.

Strong familiarity with the UA Statewide Accounting Manual and Banner Finance; preference for knowledge of UA Accounting processes related to travel and business functions with demonstrated ability to effectively analyze, interpret, and communicate regulations to improve compliance and process efficiency.

Familiarity with auditing to include response preparation, procedural summaries, and internal and external institutional controls to test UAF in relation to peers.

 

SPECIAL SKILLS NEEDED:

Ability to interpret, analyze, audit, and report on accounting transactions. Ability to map processes, document procedures, delegate work, and manage projects.

 

Education and/or Training Required for this Position:

Bachelor's degree in Accounting, Management or related field and 4 years professional fiscal experience, or an equivalent combination of training and experience sufficient to perform the functions of this position.

 

Type and Length of Experience Required for this Position:

4 years of professional fiscal experience or an equivalent combination of training and experience.

A minimum of 2 years of supervisory experience. Ability to oversee and assist in a wide variety of job functions.

 

Special Instructions to Applicants:

Interested applicants must apply online.  If you need assistance applying to this posting, please contact UAF Office of Human Resources at 907-474-7700.

Please attach a comprehensive resume, cover letter and names and contact information (address, email and phone number) for three (3) professional references.

 

APPLICATION CLOSING DATE:

Applications must be received prior to 11:55 PM Alaska Standard Time on October 16, 2017, the Initial Review Date, to be considered.  Applications received after this time and date may not be considered for this position. This recruitment is open until filled.

 

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

 

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

 

Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF. The policy can be located at: http://www.uaf.edu/chancellor/policy/04.07.010/

 

Tobacco-Free Campus:

UAF Campus is a tobacco free campus. For more information, please go to: http://www.uaf.edu/tobaccofreecampus/

 

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution. The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination

 

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